## **Treasurer’s Report and presentation of 2021–2022 accounts See Appendix 1: Accounts 2021–2022.**
## **Annual Accounts**
Copies of the draft annual accounts for the year 01/09/2021 – 31/08/2022 are available for you all to look at, please email me for a copy. These accounts will be reviewed by an independent examiner and may be subject to some minor adjustments.
The accounts show that through the year we had an income of £169,349 and spent £143,718 which means we had a surplus of £25,631 this year. This represents an increase of £11,663 on last year. Despite this, we are pleased with the success of this year considering ongoing difficulties we have faced, as we did in 2020. The Manager and Chair will have discussions regarding this surplus, with focus being on maintenance of the pre-school building.
## **Building Fund and Reserves Policy**
At the end of the year, we had £62,301in the current account which is partly fees paid in advance for this year (19,489) and the rest is the surplus made in this year and previous ones.
In line with the requirements of the Charity Commission, we must be clear about why we have additional money in the bank. Our reserves policy states that we aim to keep between 3 and 6 months operating costs as an operational float to protect the Pre- school against any unforeseen problems (e.g. urgent repairs or late payment of fees by the Council.) At the end of the accounting period, these reserves stood at £46,486. We have designated a specific Building fund which currently stands at £55,008. The aim of this money is to fund major projects to update our provision and to save towards a replacement for the current Preschool building when necessary.
## **Fundraising**
We had several fundraising events earlier in the year which brought our total fundraising surplus this year to £2,343. This is a decrease of £225 on last year. Donations received from parents increased to £354 from £350 last year.We do our best to ensure that fundraising money is spent directly on equipment / resources/ training to benefit the children rather than being consumed on overheads.
## **Budget**
Once the accounts for last year have been completed an itemised budget for the coming year will be drawn up by the Manager and discussed with the Committee. As always it is important that we make sure the building is well maintained as it is now over 21 years old. We are also keen to ensure we are continuing to support children’s mental and physical wellbeing and we will review our training, resources and environment to ensure outstanding quality for the children and their parents.
## **Funding and Fees**
The current base rate for 3 & 4 year olds is set at £5.07 per hour for this tax year, eligible funded 2 year olds have a base rate of £6.04 which is provided by the Government.
We are pleased to be able to support working parents and offer the 30 hours of funding as well as the universal 15 hours for all other funded children. Our fees have increased slightly this year to £6.25 per hour for our two-year-olds and older children who attend more than their funded hours, this was not a decision that was taken lightly, however it was necessary due to the increases in national minimum wage etc.
Whilst the preschool is in a relatively healthy position financially the reserves are limited, any fundraising ideas are welcome as we need to maximise our income to ensure we maintain the preschool as a great place for your children to grow and develop.
Any questions?
South Hill Park Pre-School
Income and Expenditure for the period ended 31st August 2022
|Income
Fees
Bad debts
Grant Fees (Bracknell Forest Council)
Grant Fees (Milk Reclaim)
Grant Fees (HMRC)
Fundraising activities (see note 1)
Donations
Registration fees deposits
Bank interest received
Expenditure
Wages, Salaries
Employers NI
Pension Costs
Toys, books and equipment
Weekly Activites
Council Funded Projects
Other Expenses (see note 2)
Surplus for the year
Retained Surplus brought forward
Represented by
Fees due at year end
Cash at Bank Current Account
Cash at Bank 'Building Fund'
Cash at Bank 'Operating Reserve'
Cash in Hand
PAYE / NI / Pensions Liability
Fees paid in advance for next year
Creditors
Prior Year Adjustments to retained profit|Year Ended
31.08.22
23,683
142,055
170
732
166,640
2,343
354
0
12
169,349
149,977
9,142
2,317
1,660
1,869
0
18,239
183,203
13,854
157,573
143,718
0
62,301
55,008
46,486
53
0
(19,489)
(642)
0
143,718
0.00|Year Ended
31.08.21
36,461
132,163
124
1,258|
|---|---|---|
|||170,006
2,774
350
276
6|
|||173,411
146,695
6,989
2,542
1,273
735
0
21,579|
|||179,813|
|||6,402
163,975|
|||157,573|
|||0
95,003
55,002
40,001
53
(1,944)
(26,874)
(2,239)
(1,430)|
|||157,573|
||||
Treasurer Dated:
Page 1
South Hill Park Pre-School Income & Expenditure Accounts note 1
Fundraising Activities
|Fundraising Activities||
|---|---|
|Sponsored Events
Photos / Videos
T-Shirts / Sweat Shirts
Fetes (Including Raffles)
Other Fundraising|31.08.22
31.08.21
Income
Expenses
Surplus
Surplus
0
0
0
0
0
0
0
0
24
(106)
(82)
43
1,068
0
1,068
(24)
3,343
(1,987)
1,357
2,755|
||4,435
(2,093)
2,343
2,774|
Page 2
South Hill Park Pre-School Income & Expenditure Accounts note 2
|South Hill Park Pre-School
Income & Expenditure Accounts note 2||
|---|---|
|Other Expenses
Milk
Healthy Snacks
Staff Training
Staff Purchases (Gifts)
Thank You Gifts
Insurance
Subscriptions
Water
Electricity
Telephone
Printing, Postage & Stationery
Staff Advertising
Staff Uniforms
Cleaning Materials & Waste Disposal
Premises Expenses
General Expenses
First Aid
Bookkeeping & Payroll Fees
Software & Internet|31.08.22
31.08.21
Expenses
Subsidy
Net
Net
Income
Expenses Expenses
211
0
211
222
786
0
786
735
598
0
598
1,473
110
0
110
296
0
0
0
0
1,565
0
1,565
1,250
50
0
50
85
206
0
206
206
3,580
0
3,580
4,575
964
0
964
1,364
1,811
0
1,811
1,991
118
0
118
0
0
0
0
10
3,000
0
3,000
3,028
2,491
0
2,491
1,763
354
0
354
553
128
0
128
632
2,425
0
2,425
2,147
1,272
0
1,272
1,248|
||19,669
0
18,239
21,579|
Page 3
## SOUTH HILL PARK PRE-SCHOOL
Independent Examiners Report to the Trustees of South Hill Park Pre-School I report on the accounts of the Trust for the year ended 31 August 2022 which are set out on pages 1 to 3. Respective responsibilities of trustees and examiners As the charity's trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 43(7)(b) of the Act, whether particular matters have come to my attention. Basis of independent examiner's report The examination was carried out in accordance with the General Directions given by the Charities Commisioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. Independent examiner's statement In connection with my examination, no matter has come to my attention:
1. Which gives me reasonable cause to believe that in any material respect the requirements • to keep records in accordance with section 41 of the Act; and • to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act have not been met; or
2. to which in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Examined by : Address : Independent Examiner Dated :
Page 4
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's report on the
accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
South Hill Park Pre-school
On accounts for the year
ended
31.08.22
Charlty no
(if any
1023654
Set out on pages
1 to2
I report to the trustees on my examination of Ihe accounts of the above
charity 1.the Trust") for the year ended 3110812020.
Responslbllties and
basis of report
As the charity's trustees. you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
I'the Act").
I report in respect of my examination of the Trust's accounts carried out
under sedion 145 of the 2011 Act and in carrying out my examination. I
have followed all the applicable Directions given by the Charity Commission
under section 14515)(bl of the A¢t.
Independent I have completed my examination. I confirm that no material matters have
examiner's statement come to my attention in connection with the examination which gives me
cause to believe that in. any material respect..
the accounting records were not kepl in accordance with section 130
of the Charities Act., or
the accounls did not accord with the accounting records,. or
the accounts did not Comply with the applicable requirements
concerning the fom and conlent of accounls set out in the Charities
{Accounts and Reports) Regulations 2008 other than any requirement
thal the accounts give a 'true and fair. view which is not a matter
considered as part of an independent examination.
I have no concerns and have come across no other matters in Gonneclion
with the examination lo which attention should be drawn in this report in
order to enable a proper understanding of the accounls to be reached.
Signèd:
Date:
Name:
Lisa Dansey
Relevant professional
qualificationls) or body
lif any):
ACA
ICAEW- number 8786859
Address:
44 Matthews Chase
Bracknell
RG42 4UR
IER
Oct 2018
Section B
Disclosure
Only complete if the examiner needs to highlight material matters of concern
(see CC32, Independent examination of charity accounts.. directions and
guidan for examiners).
Give here brief details of
any Items that the
examiner wishes to
disclose.
IER
Oct 2018