2024-11-30-accounts - Hepworth Community Association

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Hepworth Community Association (Registered Charity: 1023644)

Trustees' Report for the year to 30th November 2024

Address

The Village Hall, Towngate, Hepworth, Holmfirth, West Yorkshire, HD9 1TE

Trustees

(a) To March 2024

Alan Brook (Chair of Trustees; Elected Trustee), Nigel Peters (Elected Trustee), Mick Kirkby-Geddes (Elected Trustee), Carolynn Williams (Elected Trustee), Tracy Clark (Elected Trustee), Vivien Kelly (Elected Trustee), Gary Kelly (Co-opted Trustee), Richard Southam (Co-opted Trustee). (b) From March 2024

Charity Structure

The charity was registered with the Charity Commission in 1992. In 2013, a revised constitution was drawn up and was lodged with the Commission. The charity is now run in conformity with this 2013 constitution which specifies that Hepworth Community Association (= HCA) should have between 3 and 12 Trustees, all of whom must be members or authorised representatives. Of these, up to 12 may be Elected Trustees, a quarter of whom must retire at each AGM, those longest in office retiring first. Retiring trustees may stand for reelection. Up to 3 Co-opted Trustees may be appointed by resolution of the Trustees, to hold office until the next AGM. The Association currently (at 30th November 2024) has 6 Elected Trustees, 1 of whom retires, by rotation, at each AGM, and 2 Co-opted Trustees. All Trustees are required to sign a Trustee Declaration Form confirming both their eligibility and suitability for office in relation to the criteria set out by the Commission in its publications. Prospective new Trustees are given advance notice of this requirement. Checks are made on all Trustees by use of the Insolvency Register. The Trustees meet a number of times a year.

Although the Trustees are ultimately responsible for control of the charity and its property and funds, running of the HCA is - by delegation - largely in the hands of its membership at the Bimonthly Meeting. Anyone may attend the Bimonthly Meeting, although only signed-up members may vote. Membership of the HCA is open to any individual or organisation interested in supporting its objects. The Association currently has just over 40 members. At the AGM, the membership votes for a Chair of the Bimonthly Meeting, a Secretary of the

Bimonthly Meeting, a Treasurer, a Bookings Secretary and any replacement Elected Trustees.

Objectives and Activities

The Association maintains, improves, uses and administers Hepworth Village Hall, a former day-school owned by the Anglican church. The HCA holds the Hall by licence from the church. HCA lets space, at low rates, to local groups (sports, fitness, craft, playgroup, charities, drama etc) and to individuals for social events and parties. HCA also runs events, eg Film Night, HepworthLIVE (a folk-music night), concerts, plays, etc., as community occasions and as fundraisers. In addition, the HCA also administers the production and distribution of "Focus", a quarterly community magazine with a print-run of about 750 copies, free to householders in the area.

Achievements and Performance

(The Report below was delivered to the March 2025 AGM by the Chair of the Bimonthly Meeting, Mr Gary Kelly.)

"I am pleased to report another successful year for Hepworth Community Association and the Village Hall. The level of bookings has continued to be healthy and the play, panto, film and HepworthLIVE nights continued to bring in a significant level of income and bar takings as outlined in the audited accounts. The quiz nights have proved to be a great success and the coffee mornings continue to be well attended and raise money for a wide range of charities which I am sure are very grateful for the contributions. I would like to express my thanks to all involved in the planning and running of these events. There has been significant expenditure of £18K on repairs, renovations and maintenance of the Village Hall during the year. This work has included completion of the external structural work, a new kitchen door, fire protection to the ceiling, painting and decorating of the hall and new wall lights; feedback from users of the village hall has been very positive about the works. Thanks must go to Mick Charlesworth, Lockwood Windows and Cameron Kelly for undertaking the works. We hope to continue with various improvements including sanding and refinishing the Village Hall floor during the summer [of 2025]. The cleaning contract has been revised and a new cleaning company employed to ensure the Hall is maintained effectively. There has been a change in editorship of the Focus Magazine this year. On behalf of the Committee and the Village, I would like to record our thanks to Simon and Helen Cave for their many years of dedication in producing the Focus and our thanks, too, to Lisa Hoad who has now taken over as editor. The magazine is a valuable source of information and provides a diary of events taking place within the community. I would

like to thank our various hirers for their continued support in using the Village Hall and ensuring a wide variety of events, classes and groups are available to the community. I thank, too, the Trustees, Secretary, Treasurer and Booking Secretary for their hard work behind the scenes and others who volunteer their time doing lighting, sound, maintenance and bar cover; all their efforts ensure the Hall is a successful community asset."

Financial Review and Reserves Policy

In their Annual Report for last year, the year 2022-23, the Trustees reported that increases in the retail price of energy had led the HCA to raise letting fees. This has had no noticeable effect on usage of the Hall, and, during the present year, both of our principal revenue streams (Hall Letting income, £6.3K, and the Bar surplus, £8.6K) were marginally up on last year's figures. As our regular expenditure was not very different from that in previous years, this would normally have led to an overall surplus for 2023-24 of about £7-10K. However, this year we ran a one-off operating deficit of about £9K, a consequence of our spending funds on major repair and renovation projects, as mentioned earlier in 'Achievements and Performance'. This included £10.5K on structural work at the stage end of the Village Hall, £3K on replacement of a kitchen window-and-door and over £3K on protective treatment to the internal wooden ceiling of the Hall. Despite all this expenditure, the end of year position of the HCA was a healthy one: the General Fund has a balance of over £18K, the consequence of prudent husbanding of income in past years.

The HCA operates a Reserves Policy. The assets in the Bar Fund (£1.4K) and the HepworthLIVE Fund (£1.8K) are funds designated for running the Bar and HepworthLIVE, respectively. The Trustees decided that £8,000 of the money in the Association's General Fund (£18K, as at November 2024) should be held as Operational Reserves for conducting day-to-day business of the Association, and to fund unexpected expenditure, and that the remainder (£10K) should be classified as designated funds, set aside for projects to be decided by the Bimonthly Meeting.

At the end of our financial year, in November 2024, our Independent Examiner was able to write an unqualified Report on the Association's annual accounts.

Public Benefit

The Trustees are aware of the guidance of the Charity Commission (in particular PB1, PB2 and PB3) on this matter and believe that the charity is run having regard to it. As evidence, we note that the report on Achievements and Performance, above, illustrates that the Association is serving the local community in many ways, and is playing the role for which it was set up and approved by the Commission.

Hepworth Community Association (Registered Charity: 1023644) Income and Expenditure Account (General Fund) for the year ended 30th November 2024 [2023] INCOME [61071 Letting of the Hall 11641 Art & craft d8SSeS 14701 Badminton [701 Coffee mornings 101 lQrklees [27301 Pre¥school and Playgroup 18501 Privats groups [6781 Private parties 13961 Fitness Class 15961 Other 11531 Yoga 6,271.40 200.00 480.00 50.00 900.00 2.730.00 210.00 727.00 360.00 509.40 105.00 137381 Special Events (net) [20231 Pantomime (Hepworth Players) [23081 Incom8 [2851 Expenditure [14811 Play (Hepworth Players) 117491 Income [2681 Expendlture [2341 Other Soa81 Occasions [2341 Income Expenditura 3,995.15 3,075.02 3.659.OJ 583.98 920.13 1,351.1)) 430.87 0.00 179121 Bar (net) [158681 Bar takings (gross) 176671 Bar expenditure (gross) 176671 Restocking 101 Bar ass18tanc8 12891 Net bar Surplus retained in Bar Account 116501 HepworthLIVE 184811 Tid(et sales [78251 Exponses 8,563.82 17.043.86 8,109.14 8,109.14 0.00 370.90 0.00 9,165.00 8,000.41 Fe8s for artistss & sound Advertising & Websites Other Surplus transfernl to HCA Surplus retsin8d in H8pv+DthLIVE account 7,682.20 169.38 148.83 [18501 [_9951 [01 Donations l Grants 0.00 1,164.59 0.00 Holme Valley Pgrish Council Common Good Fund Hepworth Year 6 Donation lQrklees Communty Grant 0,00 0.00 o.ao 0.00 [8431 Other [8431 [20221 [11791 367.18 Film Nights 367.18 Ticket salas Film hira fees Brft Fed of Film Socs subsuip'n 1,365.00 997.82 0.00 19771 Focus Magazino 130731 Advertising revenue 120961 Production costs 261.00 2415.00 2154.00 1212281 Income Sutstotal 19.458.55

Hepworth Community Association (Registered Charity: 1023644) Income and Expenditure Account (General Fund) for the year ended 30th November 2024 [2023] EXPENDITURE 11C62] Repairs. Ronewal8 and IMprovwents 18,379.60 1132] Boiler & heatsr servi ioj New Boibr 101 Roof Repairs Wi-Fi extender New MaratOr Purchase of Paint Compl8tion of Support pillar wo ppli¢8tion of Timber Protection Replacement of lQtchen Door I Window 10] Structural Surv8y t9XlI Stnjctural Repairs Krtchen repairs [oJ Repair to ste8r Bearingg [30] MIslIan80us [15601 Electricity 156.00 473.88 185.00 180.11 276.00 240.41 8,268.00 3,372.00 2.750 00 234.00 59.58 1,980.00 204.62 880.00 [32981 Gas 3.602.50 [23111 Insurance 2,391.01 [11801 Cleaning 5orvicgs 1,707.00 [1811 Con8umable8 415.74 [84] Bank Charges + Interest -39.03 1841 Charyes Interest 60.00 99.03 110001 Donafjons 1,100.00 1700] [3001 Hepworth J&1 Sch¢)ol Hepworth Pre-school & Playgroup Holmfirth Tech 750.00 350.00 1300] Other 428.36 1248] 170] Fire equiprngnt insp8Ction and service Tklees licen fee for Hall Book Sal8 Author5 Play Reading Websits Domain Renewal PRS & PPL fees (to play muslc) Xmas Trae Grarrt Xmas tTr88 and Lights Hamper 233.61 70.00 -217.88 I_l1] 9.59 177.04 -94.00 150.00 11XS. 1168] 110955] TOTAL EXPENDITURE 28,865.18 [102731 Surplus Income over Expendlture 9,406.63 121228] TOTAL EXPENDITURE + Surplus Income 19,458.55

Hepworth Community Association (Registered Charity: 1023644) Balance Sheet as at 30th November 2024 P9939J Gr0•8 Ca•h A•80ts 1283101 Main Account Cash In Current Account IHSBCI Cosh tn CurT•nt ALrounl ICO-OPI Cash in Deposit Accwnt IHSBCI Ca8h in Ha Pelty Cash 11CKNI BarAccount Cath in Bar Accftt IBa¥d4y8} 8ar C•sh in Hand 16301 HepworthLNE A¢Unt Cosh in HewothLfvE Ac>)wrt IBgrcJays) mepLIVE Cash in Hand 22,068.30 18,903.13 4.326.27 6.111.41 8.099.06 295.00 71.39 1.370.90 427.03 943.87 1,794.27 1,794.27 P19] Cash Llabllltle8 1219] Cash held for Art Gr¢Jup tol HeWrthLIvE'. advance ticket sale8 218.70 218.70 1297211 NET CA8H ASSETS 21,849.60 The to(al gross cash assets are repr•$0 by.. Genernl Fund 12809118al8nc• a130111r2024 8alance e130111r2023 Incrnes8 lor year to 1112r2024 Transfer frorn Liv Inmge In (- dcit- tran Bar Fund 110001 6alar at 30111r2024 [7111 B8lanc8 at 3011112023 P891 sUlUs for year to 30111r2024 toi Trsrtr) G•rAr•l Fund [2891 Incw8• In (- surp1- tranth) HepworthLIVE Fund 16301 Balano at 30111r2024 116241 8¥lan¢è •t 30111ft023 18551 SuWu$ for year to 30111r2024 116501 TranBfeT to General Fund 1_9941 Inuaa80 in cash (- suWu8. tr8nsts) 18,684.43 28,091.06 9,406.63 10} 9,406.63 1,370.90 1,000.00 370.90 270.90 1,794.27 629.88 1.164.59 1,164.59 TOTAL GROSS CASH A88ETS P972018alwK• 813011112024 [20371 801onca at 30111fd023 1102731 Main Fund Surplus lor year to 3011112024 12891 Bar Fund Surplus foryear to 30111r2024 1_9941 Hepworth Live Surplu$ for y•ar to 3011112024 12191 Cash held for Art Group Statoment on A88ets and the Rasekve$ Poli¢y The assets kn the Bar Fund and In the HepworthLIVE Fund are de¥"pnated fund$ set ashaefor running the 88r and HeLIvE, re8pectlv8ly. Of tha balonce in the Ga1 Fund. £8.000 h$ been Set ashle as OperBtional R•s¢rves. whls¢the Mm*inder. approyimately £10K. is rrnney dgnated forfutur• proieds. 21,849.60 29,720.74 -9,4C6.63 370.90 1,164.59 -218.70 Slgned a8 Approved Print Date Signed rru8tee Representative R Souiham 0510312025 Soutfiam Treasurer N Peters 0510312025 Accounts Auditor G Latham 0510312025

Independent Examiner's UnqualifKd Report Independent Euminer's Report to the Trustees of Hepworth Cornmunity AssoclatioD l ryrt on the a¢ullts for the year endcd 30 November 2024. Respective rnponsibilitK• of Irustttl and examiner The charity's trustees are rc5ky)n&bl¢ for the preparntion of the accounts. The charity's truste consider that an audit is lt required for this ye&r (unthr Section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an exami0 is requiTeiL It is rny responsibility to: . examirK the ac£ounts under kntion 145 of the 2011 Act . to follow the pvwedures18id Ik)wn in the Gra1 DIre£ti0r given by the Chatity Conunission (under Section 145(5Xb) of the 2011 Act)" and . to state whth Wicu]ar matters bav¢ corne to my attention. Balis of the independent examiner's report My examIOn was carried out in accorkn with the Genernl Directions given by tbe Charity commissio An exatniDthon includ¢5 a review of th¢ accounting records kept by the charity a1 a cornprison of the &counts pre5fflrted with those fA)rds. It also i1 consideration of any unusual item5 or disclosures in the and setking ¢xplanations from you &s trustees CO¢M]ng any such matters. The proced undertaken do not provide all tk Cvidence that would be required in an audiL and consequMtly no Okmnion is given as to whether the accounts iyesent a and fair view ar the rep)rt is limited to those matters set out in the statements b¢low. Independent examine8 stat¢meiit (l) which Ve5 me reasonable cause to believe thaL in any material iesprt th¢ tequiTanents - to ke wxourting re£ords in accordance with Section 130 of the 2011: and - to prepa accounts lch cold with the accounting records and comply with tl accoutthllg requirnents of the 201 l Act have not been met or (2) to whicty in my oiTrnIo attention should be drawll in order to amble a EKoper GCM Latham Date: 5 March 2025, 27 White Wells Gardens, SLholes, HD9 1 TZ