## Hepworth Community Association (Registered Charity: 1023644) ## Trustees' Report for the year to 30th November 2022 ## Address The Village Hall, Towngate, Hepworth, Holmfirth, West Yorkshire, HD9 1TE ## Trustees ## (a) To March 2022 Kevin Dessoy (Chair of Trustees; Elected Trustee), Nigel Peters (Elected Trustee), Mick Kirkby-Geddes (Elected Trustee), Sarah Brackenbury (Elected Trustee), Carolynn Williams (Elected Trustee), Alan Brook (Co-opted Trustee), Richard Southam (Co-opted Trustee). ## (b) From March 2022 Kevin Dessoy (Chair of Trustees; Elected Trustee), Nigel Peters (Elected Trustee), Mick Kirkby-Geddes (Elected Trustee), Sarah Brackenbury (Elected Trustee), Carolynn Williams (Elected Trustee), Alan Brook (Co-opted Trustee), Richard Southam (Co-opted Trustee). ## Charity Structure The charity was registered with the Charity Commission in 1992. In 2013, a revised constitution was drawn up and was lodged with the Commission. The charity is now run in conformity with this 2013 constitution which specifies that Hepworth Community Association (= HCA) should have between 3 and 12 Trustees, all of whom must be members or authorised representatives. Of these, up to 12 may be Elected Trustees, a quarter of whom must retire at each AGM, those longest in office retiring first. Up to 3 Co-opted Trustees may be appointed by resolution of the Trustees, to hold office until the next AGM. The Association currently (at 30th November 2022) has 5 Elected Trustees, 1 of whom retires, by rotation, at each AGM, and 2 Co-opted Trustees. All Trustees are required to sign a Trustee Declaration Form confirming both their eligibility and suitability for office in relation to the criteria set out by the Commission in its publications. Prospective new Trustees are given advance notice of this requirement. Checks are made on all Trustees by use of the Insolvency Register. The Trustees meet several times a year. Although the Trustees are ultimately responsible for control of the charity and its property and funds, running of the HCA is - by delegation - largely in the hands of its membership at the Monthly Meeting. Anyone may attend the Monthly Meeting, although only signed-up members may vote. Membership of the HCA is open to any individual or organisation interested in supporting its objects. The Association currently has just over 40 members. At the AGM, the membership votes for a Chair of the Monthly Meeting, a Secretary of the Monthly Meeting, a Treasurer, a Bookings Secretary and any replacement Elected Trustees. ## Objectives and Activities The Association maintains, improves, uses and administers Hepworth Village Hall, a former day-school owned by the Anglican church. The HCA holds the Hall by licence from the church. HCA lets space, at low rates, to local groups (sports, fitness, craft, playgroup, charities, drama etc) and to individuals for social events and parties. HCA also runs events, eg Film Night, HepworthLIVE (a folk-music night), concerts, plays, etc., as community occasions and as fundraisers. In addition, the HCA also administers the production and distribution of "Focus", a quarterly community magazine with a print-run of about 750 copies, free to householders in the area. ## Achievements and Performance (The Report below was given at the AGM in March 2023 by the Chair of Monthly Meeting, Mr Gary Kelly.) "It’s been a very positive year for the Village Hall and everyone, now that a sense of normality has returned after the dark shadow of Covid has mostly left our lives. It’s a joy to see people out and about again and enjoying the simple pleasures we all sometimes take for granted. After the decision was taken to reopen the Village Hall, bookings and events were slow to start but the momentum and demand to host all sorts of events has been greatly received and all very successfully attended, just reinforcing how important the Village Hall is to our community. Events such as “Hepworth Live”, showcasing fantastic variations of folk music, were well attended and very much enjoyed by all. Demand for tickets is strong and it’s not hard to see why: a truly great event that is going from strength to strength. The regular “Film Nights” are proving to be very popular, with a good variety of films and are now creating a profit. The “Coffee Morning” events that are held are very popular. It is lovely to see people of all ages attending, as well as the children from Hepworth Infant and Junior School who are there to help. It is lovely to see the children interacting; they are always very polite and respectful and are a credit to the school. The Coffee Mornings continue to be a huge success raising vital funds for various charities and many thanks to all who support these very worthy causes. Let’s not forget “The Hepworth Players", holding their annual play and pantomime. Lots of hard work goes into these productions and are greatly enjoyed by participants and audiences alike. This raises vital funds toward the running of the Village Hall. After some initial difficulties, we now have an established pool of volunteers to aid the running of the bar for events that require it. A huge thank you to all who give up their time to allow events to take place. Regarding building works on the Village Hall that have taken place this year. Much of the structural work to the exterior of the building has been done and will be finalised in the better weather. This has been a very important series of works that allow the hall to remain safe and structurally sound for the future. These works were partly funded by grants that Alan Brook, Village Hall Secretary, managed to obtain and we are very grateful for his efforts and diligence in order to secure the funding. Village Hall finances are in a much healthier position thanks to the hall being utilised for events, but we still need to remain vigilant as just like our homes the cost utilities have also increased significantly for the running of the Village Hall. I would again like to take this opportunity to thank the committee, trustees and volunteers who have helped run and support the Village Hall over the past year and look forward to your continued support in the future." ## Financial Review and Reserves Policy This year was a transitional year in which the Community Association has begun to move back to the financial position it was in before Covid led to the temporary closure of the Village Hall for many months after March 2020. Private lettings have resumed, as have Film Nights, HepworthLIVE and the Hepworth Players annual play. Bar profit, a major factor in guaranteeing a very satisfactory end-of-year surplus in past years, was £3K, but is still well short of that in pre-Covid years (typically £7K). Now that the Hall is fully open again, the Trustees are confident that that source of income will recover. As well as reduced income during the year, the Association experienced unusual expenditure on structural repairs to the Hall, the main factor accounting for an overall deficit on the year of £4.4K. Over time, the stage-end of the Village Hall had been slowly sinking and separating from the main body of the Hall and expensive remedial work (£13K) needed to be undertaken. Additional, less urgent, work is still required to complete the job, but is expected to be much less costly. Generous grants (£10K) from two bodies have helped defray the costs of this work, and these, together with the 'rainy day money' which the Trustees routinely set aside for such unpredictable eventualities, have meant that the Association has not slid into debt. Indeed, at the year end, the Association had a healthy balance of £20K. The HCA operates a Reserves Policy. The assets in the Bar Fund (£0.7K) and the HepworthLIVE Fund (£1.6K) are funds designated for running the Bar and HepworthLIVE, respectively. The Trustees decided that £6,000 of the money in the Association's General Fund (£18K, as at November 2022) should be held as Operational Reserves for conducting day-to-day business of the Association, and to fund unexpected expenditure, and that the remainder (£12K) should be classified as designated funds, set aside for projects to be decided by Monthly Meeting. As at November 2022, some of these funds will be needed for completing the structural repair work to the Hall, discussed above. At the end of our financial year, in November 2022, our Independent Examiner was able to write an unqualified Report on the Association's annual accounts. ## Public Benefit The Trustees are aware of the guidance of the Charity Commission (in particular PB1, PB2 and PB3) on this matter and believe that the charity is run having regard to it. As evidence, we note that the report on Achievements and Performance, above, illustrates that the Association is serving the local community in many ways, and is playing the role for which it was set up and approved by the Commission. Hepworth Community Association (Registered Charity: 1023644) Income and Expenditure Account (General Fund) for the year ended 30th November 2022 [20211 INCOME 119241 Letting of the Hall 101 Art & craft ¢las8es 101 Badminton 101 Coffee mc•ming$ 13001 Kirklegs 116241 pre-￿h9o1 and Playgroup 101 Private groups 101 Private parties 101 Ff(ne$$ Clas$ 101 Pilates 101 Other 101 Toddlers 101 Yoga 101 Special Events (net) 101 Pantomime (Hepworth Players) 101 Income 101 Expenditure 101 Play {Hepworth Players} 101 Income Expenditure 4,098.00 160.00 222.00 30.00 0.00 1,716.00 415 00 230.00 260.00 645.00 0.00 0.00 400.00 490.50 -305.04 0.00 305.04 795.54 923.00 127.46 101 101 101 101 Bar Inet) 13581 Bar takings Igrossl 13931 Bar expendrture Igrossl 13931 Restocking 101 Bar assistance 1-351 Net bar SLFrplus retained in Bar Aceounl 101 HepworthLIVE 101 Ticket sales [741 Expenses Bingo Night 0.00 Income Expenditure 0.00 0.00 2,565.69 5,701.09 3,101.15 3,071.15 30.00 34.25 0.00 2,370.00 1,376.78 Fees for artistes & sound Advertising & Websites Other 1_741 Surplus retained in HepworthLIVE account 101 Donations l Grants 1,208.00 147.7B 21.00 993,22 10,050.00 Holme Valley Parish Councll Common Good Fund Hepwoth Year 6 Donation Kirklees Community Grant 5,000.00 5.000.00 50.00 0.00 101 1991 Other 1991 1991 101 101 200.81 Film Nl9hts 200.81 Ticket sales Film hi￿ fees Bril Fed of Film Soc8 subscrip'n 410.00 209.19 0.00 Income Sub-total 17,405.00 Hepworth Community Association (Registered Charity: 1023644) Income and Expenditure Account (General Fund) for the year ended 30th November 2022 120211 EXPENDITURE [21861 Repalrs, Renewals and Improvements 15.516.08 11561 Boiler & healers Service 168 00 328.12 7.00 101 New Boiler Fan 1301 Lighting It7101 Structural Survey Structural Repairs 101 Electrical repairs 101 Replacement of Steel Grill 12891 Miscellaneous 12.748.80 1.854.16 220.00 19000 115301 El8ctrlcity 1.560.00 115931 Gas 1.559.76 119601 Insurance 2.203.28 101 Cleaning services 720.00 101 Consumables 65.94 101 Bank Charges * Interest 75.97 Charges Interest 75.98 0.01 14001 Donations 0.00 13001 11001 Hepworth J&1 School Hepworth Pre-school & Playgroup 0.00 0.00 1-5831 Focus Magazine Advertising revenue Production costs 34.16 1891.00 1925.16 14051 Other 1083.08 11861 [701 11491 101 Fire equipment inspection and service Kirklees licence fee for Hall PRS & PPL fees Ilo play music) electrical Inspection 225.88 70.00 139.20 648.00 TOTAL EXPENDITURE 22,818.27 Surplus Income over Expenditure 5.413.27 TOTAL EXPENDITURE + Surplu8 Income 17.405.00 Hepworth Community Association (Registered Charity.. 10236441 Balance Sheet as at 30th November 2022 [20211 [246081 fA¥h As¥•ts 1236001 Maln Accou Cash In CurrentAccount IHSBCI Cash in DEPO&tAttowit IHSBCI Cash in Hand Petty Cash [6761 BorA¢co￿rt Cash in BarAccount IBarCJ8￿} Bar Cash in Hand 16311 H•pworthUVE A¢¢ount Cash In HepworthLIVE Account IBaTclaysl è18pworthLIVE Cash in HaThJ Qettle B31ani% C8$h in HowrthLIVE AtAX)UTrt IPayPall 20.372A8 18.036.98 17.927.04 9.39 25.00 75.55 711.19 406.59 304.80 1,824.31 1.H2.37 181.94 12691 Cash Liabilitios 12891 Cash h8k1 for Art Group 101 fr￿pWOrthLIVE." advance tick81 $8 218.70 216.70 1245391 NET CASH ASSETS 20.153.78 These assets are represented by.. Genernl Fund 1235001 BalatK* at 3W1112022 Baknce 8130111r2021 In(xEase for year to 111212022 T¥ar￿fer from Bar Fund Inrxea8& In cash d8flc5t- transfer) 17,818.28 23.231.55 1-5487] 5,413.27 1-54671 5.413.27 Bar Fund 16761 Balance at 3011112022 [7111 Balancè 813011112021 1-351 Surplu5 for yÈArto 2711112022 Transfer lo General FurKI Incrnase In cash Iz Su￿bLE¥- transferl 711.19 678 94 34.25 1-351 34.25 HepworthLIVE Fund [6311 8alarK6 at 3011112022 17051 Balance al 3011112021 1-741 Sutplus for year to 3011112022 Tr8n5ferto General FurKS Increase In cash Iz $urtyLLS- transfer) 1.624.31 631.09 993.22 0.00 1-741 TOTAL CASH ASSETS P45391 Balance ai 3011112022 Balance at 3011112￿21 Maln Fund Surplus fory8arto 3011112022 Bar Fund Surplu& for IhÈ year 3011112022 Hepworth Lwe Surplus for year 3011112022 Statement on A8Bets and the Re••rve8 Poll¢y 20,153.78 24.539.58 5.413.27 34.25 993.22 1-54671 T1￿4￿1￿ In ￿ Bar Fwd in H•W￿l1VE Fund ar*d*9￿n*ted fur￿*811 ￿lat lor runniro thè Bor and HethrrfthL￿E. reapecti¥*. Ofthe bolarKe In theGeneral Fund. £6.000 has bejn 8etawdoasOpwabDn•i R$￿F¥•$, whiwtho rémairtd￿. apwoxin&te￿£l2K ￿ moW￿9￿nIQd forfubJre proJ2cts. Slgn•d as as Approv Prfnt Data Slgned Chairman of Trustees K Dessoy Treasurer N Peters Accounts Auditor G Latharn Independent Examiner's ITnqualificd Report Independent Examiner'8 Report to the Tru$tee8 of Hepworth Community Assocl%tlon I rep)rt on the ac£4)unts for the year ended 30 Novenjber 2022. Respective responsibilities of trustees and ex&miner The chan'ty's trustees are responsible for the preparntion of the accounts. The c]wity's tntstees consider that an auth't 15 not required for this year (undcr Section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an Inde￿1)dent &xam1T￿10n is f¢quired Tt is my resw)nsibilkty to.. - examine the accounts under Sectiott 145 of the 2011 Act - to follow the procedures laid do￿Tr in the General Directions given by the Charity Commission (under Section 145(5)(b) of the 2011 Act). and - to stst¢ whether Fwticular matters bave come to my attention. Basij of the indepcndent exaJlliDer's report My examination was c￿Tled out in accordance with the General Directions given by the Cban'ty Con]tntS5ion. An examination includes a review of the ￿Ountr.￿8 records kept by the charity and a comparison of the accounts Presented ￿1th those rccords. It al￿ includes considerntion of any unusual rtems or disclosures in the accounts, and seekn.ng explanalions from you as trustees concerning any such matters. The procedjjres undertaken do not wovide all the evidence that would be reqwred in an audit, and consequently no opinion is given &s to whether the accounts present a Irue and fair view and the report is limited to those matters set out in the statements below. Independent examiner's statemeDt In wnncction with my examinatio￿ no matter kn come to my attention: (l) which gives me reasonable cause to believe thaL in any material reS￿cl the requirements - to keep accounting records in accordance with Section 130 of the 2011. and - to prepare accowits which accord wtth th¢ ￿COUntIng records and comply with the accounting requirements of the 2011 Act have not been met or (2) to which in my opinion. attention should be thwn in order to enable a proper understsnding of the ￿)UnIS to be reach&l. GCM Latham Date". P March 2023 27 White Wellg Gardens. Scholes. HI)9 ITZ Independenl Examiner's UnqualifKd Report Independent Examiner's Report to the Trustees of Hepworth Community Association I rewrt on the accounts for the year ended 30 November 2022. Reypertive responsibilities of trniteÉ8 and exAminer Th¢ chaTity's truste¢s ar¢ rcsponsibl¢ for the preparation of the accounts. Th¢ charity's tNstees consider 1hat an audit is not required for this year (under Section 144{21 of th¢ Chariti¢8 Acl 2011 (the 2011 Act)) and thai an in(kI￿ndent examination is required Tt is my restK)nsibilÈty to: - ¢x￿nIn¢ thc accounts und¢r S¢ction 145 of the 2011 Act - to follow the pr￿edureS laid down in ihe General Directions given by the Charity Commission (under Section 145(5Kb) of the 2011 Act). and - to state whether Wli¢ular ma¢*ts have come lo my allention. Bisis of the iDdependeDt examiDer's report My examination wa5 carried out in accordance with Ihe General Di￿110n8 given by the CEwiry Cornmi88ion. An examination in¢ludcs a review ofthe attounting re￿r(L$ kepi by the charity and 8 CoM￿nS0n of the accounts presented with those records. li also includes consid¢ration of any unusual items or dI￿lOsure$ in the accounts. and seekingi explanations rrom you as trustces conc¢rning any such matters. Thc pr(Kcdurcs undcrtskcn do noi providc I the evidence that would be rcquircd in an audit, and consequently no opinion is given as to whether the accounts present a'true I￿1 fair view and the repirt is limitrd io (hose maiters set out in the ￿ateMentS below. Independent examiner's statemeot In connection with my examinatiory no matter come lo my attenlion.. (l) which gives me reasonable cause to believe that. in any matrial r¢s￿¢t. the requirements - lo kccp accounting rccords in accordance with Section 130 of the 2011. and - to prepare accounts which accord with the a¢wunting records and ¢omply with th¢ accounting requircmcnts of tbe 2011 Act have not been met or (2) to which, in my opinion. attention should IK dtawn ID Order to enable a proper undeTStanding of the accounts to be reached. GCM Latham Date". 7th March 2023 27 White Wells Gardens. Scholes. HD9 ITZ