Trustees, Annual Report For the period From (start date) to end date Sectlon A Refèrence and administratlon details Charity name Warringlon East Dislricl Scout Council other name$ the charity is known by Registered charity number {if any} HQ registratlon number Charitys principal addre$$ 1A lfjldonan Road Grappenhall. Warrington Cheshire Po8t(x)de Names of Ihe charity trustees who charity manage the 1 LT700001 {3rd December 2018)
Trustee Name Ol¢e (if any) Dates acted if not for whole year Debbi8 Francis Chair Cheryl Robinson Treasurer Cathy Wallington Secretary Mike Timmins District Lead Volunteer Ray Bryan 10 11 12 13 14 15 David Wallington DESC David Godhèw Jon Davies Deputy DC Names and addresses of advisers (option21 information bul encouraged best praclice) as ?tyJ Type of advisor Name Address Section B Descrlption of the charity's trusts Structure, governance and management {e.g. appointed by, elected by) The Dislrict's gov8ming documenls are those of the The Scout Associalion. They consist of a Royal Charter. which in lum gives aulhority to the Bye Laws of the Association and The Policy. Organisalion and Rules ofThe Scout Assoeiation. Type of goveming document (e.g. trust deed. constilution) The District is a trust established under its rules whlch are common to all Scouts. How the charity is constituted {e.g. trust. assouation, company) The TTUSt8es are appointed N) acojrdance wth the Policy. Organisation and Rules of The ScoutAssocialion. Trustee selection methcrfjs Additional govemance issues (opttonal infoFmalion encouraged as best practice) 2 LT700001 {3rd December 2018)
You may choose to include addilional infonrtation, where leVant, about: The Districl is managed by the District Executive Committee, the members of which are the 'Charity Trustees, of WartFnglon Easl District Scout Council which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registralion, keeping proper accounts and making relums to the Charity Commission as appropriate. Policies and procedures adopted for: a) the induction and training of trustees", b) trustee, ¢onsiderakn'on of major risks and the systems and procedures to manage them The Committee consists of 3 independent rewesentstives. Chair, Tasurer and Secretary together wtth Ihe District Commissioner. Deputy District Commissioner, District Explorer Scout Commissioner . District NetWOFk Commissioner and two nominated rnernbe of the Distr1. The committee meats every 2-3 month5. Members of Ihe Executive Committee complete Ess8ntial Infom3alion forExeculive CoMme8, training within the first 5 months of joining the ¢ommitte8. This Distrid Executivo Committee exists to support the District Commlssioner in meetlng the responsibilities of the appointments and is responsible for. The maintenance of Dlstrici property,. The raising of funds and the administration of District finance- The insurance of peTrons, property and equipment: District public occasions; Assisting in th8 recruitment of leaders and olher adult support., Appointlng any sub committees that may be required: Appointing DistrictAdminislrators and Advlsors other than those who are elected. Th6 safety of all the youth members and Voluntee . Section B Stllictiire. governance and manageTnent Icontinuedl 3 LT700001 {3rd December 2018)
Risk and Internal Control The District Executive Committee has identified the major risks lo which Ihey bebeve the Dtstrict is exposed, these have been reviewed ar6d systems have been established to mittgate again5l them. The main areas of concem that have been idenltfied are: Damage to property and equiprnent sufficient insurance Is in place to miligate against permanenl loss. Injury to leaders. helpers. supporters and members. The District through the capitation fees contributes to the Sul Associations national accident insurance policy. Risk Assessments ara undertaken beft)re all activities. Reduced Income from fund ralsing. The Dislrirt is primarily reliant upon income from subscriptions and fundraising. The District does hold a reseNa to ensure the continuity of activities should there be a major reduclton in income. The Committee could Taise the value of subscrtptions to increase the income to Ihe Distiict on an ongoing basis, erther ternporarily or pemianently. Incom& is generated through the 15 Scout Groups that cerate under the umbrella of Warrlngton East District ScLMrt Council. Reduction or loss of leaders. The District 1$ totslly rellant upon volunleers to wn and administer the activities in a1115 groups. If there was a reduction in the number of leaders to an unacceptsble level in a particular section or group as a whole then IheTe would have to be a Contraction. (yjnsolidalion or dosure of 8 section l Group. In the wOt case scenarlo the complètè dosufe of a Group. Reduction or loss of members. The Districl through its 15 Scout groups provide activittes for all young people aged 4 to 18. If ther8 was a reduction in membership in a particul8r section or group then there would have to be a contraction, consolldation or dosure of a section. In the worst case scenario the complete ¢losure of a Group. The District has in place systems of intemal controls that are designed to provide reasonable assurance against material mismanagernent or loss, these indudg 2 signalories for all payments and a comprehensive insurance policies to ensure ttiat insurable risks are cov8r8d. Section C Objectives and activities 4 LT700001 (3rd December 2018)
Summary of the objects of the charity set out ID its goveming document The Purpose of Scoutlng Scouting exists to actively engage aNJ support young people in their personal development. empowering them to rnake a Positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrlty- We act with integrity", we are hones( truslworthy an loyal. Rèspect - We have self-respecl and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths. beliefs and attitudes. Co•operation - We make a positbve difference; we COperate with olhers and make friends. he Scoul Method Scouting lakes place vthen young people, in partftarship wth adults, woth together based on the values of Scouting and: enjoy what they are doing and have fijn take part in activities indoors and outdoors ream by doing Sha in spiritual reflection take responslbility and make cholces- undertake new and challenging ath'vities- make and live by their Promtse. 5 LTT00001 (3rd Oecember 2018)
Summary of the main activbties in relation to these objects All activities provide young people with skllls for life. from maknng friends to leaming practical skills. The main activities incJude residential stsy5 including camping and indoor sleepovers. Hiking. cooking. navigation, survival skills and practical skills. Giving young people knowledge and confidence lo help them succEed in lÈfe and to allow them to have Ihe Confiden to take on new challenges. 6 LT700001 (3rd December 2018)
Additional details ofthe obie¢iives and activities (optional inf(xnwtion but encouraged as best Pract) You may choose to include further statements, where relevanL about: policy on granlmaking; ' contribution made by volunteers-¥ pollcy on investments. The District committee follow The Scout assooatÉons policy on grantmaking and all applications for grants go through thè Scout associations Grant Committee ensuring all grants a used for the development of local scouling and lh8 provision ol bursaries to support individual members. Any contribution5 rnade by volunleern go direcuy back Into Scouting to SUPPDrt the young people in Warrington East District Scouts. Publlc benefit statement Summary of the main achievements of the charity during the year The District meets the Charity Commission's publiG benefit crilerra under both the advancement of education and the advancement of citizenship or community development headings. In the past year we have seen an increase In youth members showing a raise in membership. The district has also manged lo recruit a number of new Adull Volunteers into Scouting to help support our 15 groups across Warrington East. We have supported The So)ut Association's new Early Year5 provsion and the newest section lo Scouting Squirrels for ages 4-6 . The District has opened 4 new Squirrel Dreys across Warrington East and we can now offer Scnuling for 44 year old following an Early years foundation programe. The increase In mernbership has also seen Ihe eslablk8hment of additional Beaver Colonies and Cub Packs in 2 groups. We anlicipale that there will be further dreys being opened In 2024. We have also appolnted a new District Lead Volunleer who will lead the ay forward as we go through the ScoutAssociattons Transformalion Program. The new website continues to be extremely 5ucces5hJl in highlighling Scouling in Warrington East for both Volunteers and members of the public. The Oistricl has continued to invest lime in risk assessment training coursé lo all our volunleets. Our revamped young leader program continues to offer young leader training weekends that will support them to becomè our leaders of the fuiure. Wartington East Scouts Continues to provide various aclivity days across all of differenl sections including: . District Scout Hike. District orienteering Compeltio for Scouts . S¢ts skills day. Scouts Sutvival camp, Senior Scouls leadership camp. Cubs SurvNal competition, Sleepovers for Beavers and Cubs. Challenge competitions for all sections and Awards Activity Days. Scouts and Explorer Suts have enjoyed overseas 8xpariènces al either the World Scout Jamboree in Korea or the ExplorEr Belt expedition held in Ihe Nelherfand5. Financial Review Section E Section D Achievements and perforrnance 7 LT700001 {3rd Decernber 2018)
Reserves Pollcy Brief Statement of the charity's policy on reserves Th8 Group's policy on feseNes is to hold sufficaent resources to continue the charitable activities ofthg group should inGome and fundraising aclivities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months njnning costs. circa £gok. The Group held reserwes of apptoximately £Iok against this at year end. This is above the level requlred for operallng expenses. However this can be explained by fundraiswig In a previous year that has yet to be spent. Quantify and explaln any deslgnations Details of any fund5 materially In defipit {circumslances plus steps to eliminate) Further financial review det8iEs (oplional information) 8 LT700001 (3rd December 2018)
You may choose to include additional information, where relevant, about - the charity's principal sources of fijnds (including any fundraising)- Investrnent Pollcy . how expendilure has supported the key objectsves of the charity, The District Execulive regularfy monitors the levels of bank balances and the interest rates received to ensure the maximum value and income from its banking arrangements. . Investment policy and objeclives- The DistriL* does not have sufficient fvnds to invest in longér lem inveslfflents. The District has therefore adopted a risk averse strategy to the investment of its funds. All bjnds are held in cash using only mainstream bank. Open more squirrel Dreys across Warrington East to meet the demand and waiting lisls. Continue to help support Adult volunteer5 with more District activity days provding our young people wtth more tdOOr adventures. Recruit new Adult Vo[unlee to support tt7e grthfying membership across Warrington East. Section F Plans for future period5 (details of any significant activiti83 planned lo achleve them) Other Optional Information Section G Declaration The trustees dedare that they have approved the trustees, report above Signed on behalfof the charitys trustees Signature(s} 9 LT700001 (3rd December 20181
Full nam8(s) Cheryl Robinson Position (eg S8cretary, Chair) treasurer Date 10 LT700001 (3rd December 2018)
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Warrington East District ScoLrt Concil On accounts for the year ended 31" December 2023 Charity no (if any) 1023641 Set out on pages I report to the trustees on my examination of the accounts of the above chanty {Yhe Trust.) for the year ended Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (Ihe Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination. I have followed the applicable Directions gNen by the Charity Commission under section 145(5){b) of the Act. I have completed my examination. I confim that no material matters have come to my attenlion ( in connection with the examination which gives me cause to believe that in. any material respect: accounting records were not kepl in accordance with section 130 of the Acl or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Pleas delete the words in the brackets rf they do not apply. Signed: Date: Name: eoL 4AxL Relevant professional qualification{s) or body (if any): Address: po LL )GTorJ 99 IER October 2018
Section B Disclosure Only complete if the examiner needs to highlight matters of conrn (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018
r4 ¢w ri Vi r4 In rl ¢71 Vti ffi hi ri tN o ry) o o UJ
Treasurerfs Report for the year ended December 2023 Due to a review of the reporting requirements to this meeting we are now correctly including all activEties of the district not otherwise included elsewhere including those shared with Warrington West. COME Capitstion for 2023 was received and remitted to County. income retained by District was £5,340 (2022 £5,016). The District received one Legacy donation of £1,000 in the year (2022 Nil). Income for District activities in 2022 was £5,890 (2022 £9,927) this includes the now annual trip to the Panto as well Is regular district events for all sections including Colditz, Scouts skills day and beav¢r sleepover, there is some timing of cash flows here with lots of activities happening at the end of the year.. EXPENDITURE District expenditure on activities was £6,135, slightly higher than the income and partly due to timing some cxpenscs relating to 2022 and sonie incoine is in 2023. Totsl expenditure on administration of the district was £4,024. illcluding Storage . meeting exp% insurances and licences etc. Group made no donattons in 2022. There was net expenditure in the year relating to international events (WSJ 2024), this relates to fundraising carried out by the young people in the previous years which has now been paid and taken place in the year. EXPLORERS Explorers recorded a deficit for the year of £3,275 (2021: deficit £1,667). Expenditure in the year has included investment in equipment £2,200 and a catch-up on payments to Groups for partnership agreements which are now up to date. BLAZING PADDLES Bla7.ing Paddles have a surplus this year of £1,759, and e1ved a donation in the year of £1,037. they have a number of commitments outstanding at the end of the year for funds received not yet spent £2.763. TARGET SPORTS In the year and invesiment of £l.000 was made by the district in new equipment. LAND MANAGEMENT This infomjation relates to the District Campsite, responsibility for which rests on¢ third with the districL so correct that we report one third of the activity here. In the year a surplus of £1.922.
£480 wa5 spent on equipment in the y¢ar and £345 was owed at the end of the year to 25 for income received relating to bire of the hall. At the end of the year the bank balance was £5,393, one third of which is reported as an asset of the district. DISTRIcf SHOP This information relates to the District Shop whtch is now fully up and running and for which responsibility is shared with Warrington West. so correct that half of the activity Is reported here. These results are currently undergoing Audit with the auditor of Warrington wesl no changes are anticipated. The shop had sales in the year of £37,520. 750/0 increase on the previous year which was only a few months activity. OveralE a profit has been achieved in the year of £4,293 in the year. At the end of the year the shop had liabilities of £10.629 mostly to Warrington Wes¢ but also to Warrington east for money spend last year on stock. At the end of the year the bank balance was £5,509 half of which is reported as an asset of the district. In 2023 the District overall has a deficit of £11,514 (2022 Deficit £4,214) At the year-end of 31" of December 2023 balance of cash in District account was £25,245. From this balance £2,035 is a fundraising balance held on behalf of the Euro jam 2020 team for future intemational activities and £3,891 is the net amount owed in relation to the shop. Net funds held by the District are £19,320 (2021 £28,232).