2021-12-31-accounts - Warrington East District Scout Council

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Trustees' Annual Report

For the period

From (start date)	0	1	3	1	1	2	2

Section A	Reference and administration details
Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address	Warrington East District Scout Council 1 0 2 3 6 4 1
	8 Devonshire road
	Padgate,Warrington
	Cheshire
	Postcode	W	A	1	3	J	S

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15	Trustee Name	Office (if any)	Dates acted if not for whole year
	David Godhew
	Cheryl Robinson	Treasurer
	Lisa Grady	DC
	Ruth Gosney	Secretary
	RayBryan
	David Wallington	DESC
	James Hurrell
	Jon Davies
	Debbie Francis	Chair

Names and addresses of advisers (optional information but encouraged as best practice)

(These will be published in the annual report of the charity)

Type of advisor Name Address

1 LT700001 (3rd December 2018)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document The District's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The District is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

You may choose to include additional information, where relevant, about:

Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them

The District is managed by the District Executive Committee, the members of which are the ‘Charity Trustees’ of Warrington East District Scout Council which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the District Commissioner, Deputy District Commissioner, District Explorer Scout Commissioner , District Network Commissioner and two nominated members of the District. The commitee meets every 2-3 months. Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee. This District Executive Committee exists to support the District Commissioner in meeting the responsibilities of the appointments and is responsible for: The maintenance of District property; The raising of funds and the administration of District finance; The insurance of persons, property and equipment; District public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing District Administrators and Advisors other than those who are elected. The safety of all the youth members and volunteers .

2 LT700001 (3rd December 2018)

Section B	Structure, governance and management (continued)
	Risk and Internal Control The District Executive Committee has identified the major risks to which they believe the District is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to property and equipment sufficient insurance is in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The District through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The District is primarily reliant upon income from subscriptions and fundraising. The District does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the District on an ongoing basis, either temporarily or permanently.Income is generated through the 15 Scout Groups that operate under the umbrella of Warrington East District Scout Council. Reduction or loss of leaders. The District is totally reliant upon volunteers to run and administer the activities in all 15 group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or group as a whole then there would have to be a contraction, consolidation or closure of a section / Group. In the worst case scenario the complete closure of a Group. Reduction or loss of members. The District through its 15 Scout groups provide activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or group then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of a Group. The District has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

Section B

Structure, governance and management (continued)

Risk and Internal Control
The District Executive Committee has identified the major
risks to which they believe the District is exposed, these
have been reviewed and systems have been established to
mitigate against them. The main areas of concern that have
been identified are:
Damage to property and equipment sufficient insurance is in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
District through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The District is primarily
reliant upon income from subscriptions and fundraising. The
District does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Committee could raise the value of subscriptions to increase
the income to the District on an ongoing basis, either
temporarily or permanently.Income is generated through the
15 Scout Groups that operate under the umbrella of
Warrington East District Scout Council.
Reduction or loss of leaders. The District is totally reliant
upon volunteers to run and administer the activities in all 15
group. If there was a reduction in the number of leaders to
an unacceptable level in a particular section or group as a
whole then there would have to be a contraction,
consolidation or closure of a section / Group. In the worst
case scenario the complete closure of a Group.
Reduction or loss of members. The District through its 15
Scout groups provide activities for all young people aged 4
to 18. If there was a reduction in membership in a particular
section or group then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of a Group.
The District has in place systems of internal controls that
are designed to provide reasonable assurance against
material mismanagement or loss, these include 2
signatories for all payments and a comprehensive insurance
policies to ensure that insurable risks are covered.

3 LT700001 (3rd December 2018)

Section C	Objectives and activities
Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

	All activities provide young people with skills for life, from making friends to learning practical skills. The main activities include residential stays including camping and indoor sleepovers. Hiking, cooking, navigation, survival skills and practical skills. Giving young people knowledge and confidence to help them suceed in life and to allow them to have the confidence to take on new challenges.

Additional details of the objectives and activities (optional information but encouraged as best practice)

Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement	The District committee follow The Scout associations policy on grantmaking and all applications for grants go through the Scout associations Grant Committee ensuring all grants are used for the development of local scouting and the provision of bursaries to support individual members. Any contributions made by volunteers go directly back into Scouting to support the young people in Warrington East District Scouts.

	The District meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Youmay chooseto include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement

The District committee follow The Scout associations policy
on grantmaking and all applications for grants go through
the Scout associations Grant Committee ensuring all grants
are used for the development of local scouting and the
provision of bursaries to support individual members. Any
contributions made by volunteers go directly back into
Scouting to support the young people in Warrington East
District Scouts.

The District meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.

Section D Achievements and performance

4 LT700001 (3rd December 2018)

Summary of the main achievements of In the past year we have seen an increase in youth the charity during the year members showing a raise in membership after the COVID19 pandemic. The District has also manged to recruit a number of new Adult Volunteers into Scouting to help support our 15 groups across Warrington East. We have supported The Scout Associations new Early Years provsion and the newest section to Scouting Squirrels for ages 4-6 . The District has opened 3 new Squirrel Dreys across Warrington East and we can now offer Scouting for 4-6 year old following an Early years foundation programe. The District has launched a new website to highlight Scouting in Warrington East for both Volunteers and members of the public. The District has also invested time in training offering a new hands on risk assessment training course to all our volunteers. Our young leader programe has also had a revamp and we now offer young leader training weekends to support our leaders of the future. Warrington East Scouts have also provided various activitiy days across all of different sections which included:- District Scout Hike, District orienteering Competition for Scouts , Scouts skills day, Scouts Survival camp , Senior Scouts leadership camp, Cubs Survival competition, Cubs sleepover in a theme park, Beaver sleepover at a play center, Beaver Challenge competition, Cub Craft Competition , all District Panto trip, Squirrels and Beavers had a day out at the Beach , Awards activity Day - including fencing, rafting, drumming and circus skills. All our young people have had the opportunity to take part in some Fun Scouting Activities all 15 groups attended Cheshires Jamboree this year too giving all of our scetions the chance to experience an international Scout camp .

Section E	Financial Review
Quantify and explain any designations Brief statement of the charity’s policy on reserves	The Group held reserves of approximately £60k against this at year end. This is above the level required for operating expenses. However this can be explained by fundraisning in a previous year that has yet to be spent. Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs, circa £50k.

Section E

Financial Review

Quantify and explain any designations
Brief statement of the charity’s policy on
reserves

The Group held reserves of approximately £60k against this
at year end. This is above the level required for operating
expenses. However this can be explained by fundraisning in
a previous year that has yet to be spent.
Reserves Policy
The
Group's
policy
on
reserves
is
to
hold
sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Executive Committee considers that the group should
hold a sum equivalent to 12 months running costs, circa
£50k.

Details of any funds materially in deficit (circumstances plus steps to eliminate)

5 LT700001 (3rd December 2018)

Further financial review details (optional information)

Youmay chooseto include additional
information, where relevant, about:
• investment policy and objectives;
• how expenditure has supported the key
objectives of the charity;
• the charity’s principal sources of funds
(including any fundraising);

Investment Policy

The District does not have sufficient funds to invest in longer
term investments. The District has therefore adopted a risk
averse strategy to the investment of its funds. All funds are
held in cash using only mainstream bank.
The District Executive regularly monitors the levels of bank
balances and the interest rates received to ensure the
maximum value and income from its banking arrangements.

Section F	Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)
	Open more squirrel Dreys across Warrington East to meet the demand and waiting lists . Support our Young people with their fund raising to allow 10 of them to attend the World Scout Jmaboree in South Korea 2023. We also have a number of young people doing an international expedition with cheshire scouts across Europe. Help support Adult volunteers with more District activity days provding our young people with more outdoor adventures. Recruit new Adult Volunteers to support the growing membership across Warrington East.

Section G	Declaration

The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees



D Francis

Chair
1 4 1 1 2 2
1	4	1	1	2	2

6 LT700001 (3rd December 2018)