From
To
Trustees' Annual Report for the period
Period start date 01 October 2024
Period end date 30 \September 2025
Section A Reference and administration details
Charity name Whalley Village Hall Community Association
Other names charity is known by
Registered charity number (if any) 1023635 Charity's principal address Accrington Road Whalley Clitheroe Postcode BB7 9TD ~~ee~~ Names of the charity trustees who manage the charity Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any) 1 Mike Seery Chairman 2 Graham Sydney Vice-Chairman 3 David Meredith Secretary 4 Martin Drury Treasurer 5 Steve Barker 6 John Threlfall Whalley Parish Council 7 Jan Whitfield 8 Jane Priestley 9 David Balfour 10 Adrian Bentley 11 Richard Wallwork 12 13 14 15 16 17 18 19 20 ~~==~~ Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information) Section B Structure, governance and management Description of the charity’s trusts Constitution adopted December 4[th] 2000 Type of governing document (eg. trust deed, constitution) Unincorporated Association How the charity is constituted (eg. trust, association, company) Trustees are appointed or re-appointed annually at the Annual General Trustee selection methods Meeting held in December (eg. appointed by, elected by)
Section B Structure, governance and management
Description of the charity’s trusts
Additional governance issues (Optional information)
The day-to-day running of the Village Hall is entrusted to a Management You may choose to include Committee which meets approximately 10 times in the year. It is made up additional information, where of the (ex-officio) Trustees and others who have an interest in furthering relevant, about: the Association’s objectives.
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
To promote the benefit of the inhabitants of Whalley and the neighbourhood by associating together the said inhabitants and the local authorities, voluntary and other organisations in common efforts to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the object of improving the conditions of life for the said occupants. To establish or secure the establishment of a Village Hall and to manage and to maintain the same in .furtherance of these objects
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The principal activity of the Charity is to provide a facility that is available for the benefit of all members in the local community. This is achieved by offering space in a purpose-built Village Hall to clubs, societies and other groups, without distinction of sex, sexual orientation, race or of political, religious or other political opinions. Their activities range from babydevelopment, venture scouting to fitness classes. The Trustees take due regard of the guidance issued by the Charity Commission on the provision of public benefit when allocating space and considering a new application for the use of the building.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
| Summary of the main achievements of the charity during the year |
The Charity has continued in its principal role of providing the facilities of a well-appointed and maintained building for the use of the local community of Whalley, with two different areas available for hire by clubs, societies and individuals. It is also used by the Local Authority as a polling station for national and local elections. At times of emergency (eg flooding), the Hall is made available for temporary accommodation and the provision of food. The Trustees have taken the view that the maintenance of these facilities is of vital importance for the future of a major asset to the local community. To this end, the Trustees have overseen two major projects in in the financial year 2024/25. The building was opened in 1994 with the conversion of a former warehouse into a purpose-built Village Hall. Thirty years later, parts of the building are showing signs of wear. In order to maintain its integrity against prevailing weather conditions, the outside of the structure was completely re-rendered in 2025. A recent Fire Risk Assessment advised that the internal fire doors did not comply with the latest standards and all were replaced in the financial year. These two items are responsible for the much- increased level of expenditure under repairs and maintenance between the figures for the current year and the previous one. Further improvement and replacement work will be considered at the budget meeting of the Trustees in March 2026. Because of the increased expenditure in 2024/25, the Trustees have limited the amount of financial support given to local organisations but have donated to the local Scout Group for camping equipment. Scouts and Cubs have been users of the Hall for many years. The social side of the Village Hall has continued to thrive, and monthly events organised by the Management Committee provide a valuable contribution to the Hall’s finances as well as contributing to the life of the Whalley community. |
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Section E Financial review
Brief statement of the charity’s policy on reserves
The Trustees have taken the view that they will maintain reserves that are considered sufficient to meet the needs for maintenance of the building and its contents. Funding of external projects that improve social and educational facilities in the local community will be made in accordance with terms set out in the governing document. Decisions in this regard are at the discretion of the governing body.
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
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|---|---|---|
| Michael Thomas Seery | David John Meredith | |
Chairman |
Secretary | |
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Section A Receipts and payments
A1 Receipts
Hire of Hall Income from social events Grants & Donations Bank interest
Sub total (Gross income for AR)
A2 Asset and investment sales, (see table).
Sub total
Total receipts
A3 Payments
Wages Repairs/maintenance Heating/light Licences Insurance Telecom/internet Granrs/donations Printing/postage/staionery Social events expenditure AGM costs Accountancy
Sub total
A4 Asset and investment purchases, (see table)
Sub total
Total payments
Net of receipts/(payments)
A5 Transfers between funds A6 Cash funds last year end
Cash funds this year end
Section B Statement of assets and liabilities at the end of the pe
Categories
B1 Cash funds
B2 Other monetary assets
B3 Investment assets
B4 Assets retained for the charity’s own use
B5 Liabilities
Signed by one or two trustees on behalf of all the trustees
Charity Name Whalley Village Hall Community Association
For the pe
Unrestricted funds to the nearest £ £18,044 £8,946 £42 £228 £27,260
£4,200 £37,020 £4,938 £180 £1,488 £389 £2,500 £528 £6,484 £43 £180 £57,950
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riod
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eriod from
Period s 30.09.2024
Restricted funds
to the nearest £
Receipts and payments accounts
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tart date
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To
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Endowment funds
to the nearest £
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No (if any)
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Period e
30.09
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end date .2025
Total funds to the nearest £
£18,044 £8,946 £42 £228
£27,260
£4,200 £37,020 £4,938 £180 £1,488 £389 £2,500 £528 £6,484 £43 £180 £57,950
CC16a
Last year to the nearest £
£21,633 £8,401 £0 £1,084
£31,118
£3,900 £17,047 £1,579 £180 £1,355 £349 £5,517 £425 £5,902 £70 £168 £36,492
Independent Examiner’s Report (2024/25)
In accordance with instructions given to us, we have prepared, without carrying out a detailed audit, the annexed accounts from the accounting records of Whalley Village Hall and from information and explanations given to us.