## **Trustees' Annual Report for the period**
Period start date Period end date 01 October 2021 30th Septembe 2022 r
**From**
**To**
## Section A Reference and administration details
**Charity name** Whalley Village Hall Community Association
**Other names charity is known by Registered charity number (if any)** 1023635 **Charity's principal address** Whalley Village Hall Accrington Road Whalley, Clitheroe **Postcode BB7 9TD**
## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Mike Seery Chairman
2 Graham Sydney Vice-Chairman
3 Martin Drury Treasurer
4 David Meredith Secretary Aug – November 2022
5 Stephen Barker
6 David Balfour
7 Richard Walwork
8 Margaret Twist
9 Jan Whitfield
10 Jane Priestley
11
12
13
14
15
16
17
18
19
20
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
constitution
- (eg. trust deed, constitution)
Un-incorporated association How the charity is constituted
- (eg. trust, association, company)
Trustee selection methods
- (eg. appointed by, elected by)
Trustees are appointed or reappointed annually at the Annual General Meeting held in December of each year
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
March **2012**
**TAR**
2
**Summary of the objects of the charity set out in its governing document**
Whalley Village Hall exists for the benefit of the inhabitants of Whalley and neighbourhood by association with voluntary and other organisations, in a common effort to advance education, social welfare and recreation and with the object of improving the condition of life for said inhabitants.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
March **2012**
**TAR**
3
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Section D Achievements and performance
March **2012**
**TAR**
4
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
We are pleased to report that the activities of the Whalley Village Hall Community Association, which were severely disrupted by the COVID19 epidemic, have mostly been restored during the last financial year.
The building continues to be used for a wide range of activities; educational and recreational from toddlers groups, to a woodcarving group to Zumba and Pilates classes and Scottish Country Dancing. Rental for the use of Hall’s facilities is the main source of income for the Trust.
The Hall Committee organises regular social events for the local community (the so-called First Saturday events). Whenever possible the organisers use local performers from the field of music and drama. One of the most successful of these was a celebration of the late Queen’s Platinum Jubilee with a historical drama written and acted by people who live in the Village.
The Trustees also gives financial support to other ventures which contribute to the social fabric of Whalley. In the current year, we were able to offer help to the local primary school for the development of a wild garden, which in due course will be run by the pupils. (Note that this payment will appear in the2022/23 accounts)
We can also provide assistance in times of emergency in the Village. In March 2022, a serious house fire in a street that neighbours the Hall resulted in many of the residents in adjacent houses having to evacuate their homes. The Village Hall was able to offer temporary accommodation and catering facilities.
## **Section E Financial review**
March **2012**
**TAR**
5
## **Brief statement of the charity’s policy on reserves**
The Trustees have taken the view that they will maintain reserves that are considered sufficient to meet the needs for maintenance of the building and its contents. Funding of external projects that improve social and educational facilities in the local community will be made in accordance with terms set out in the governing document. Decisions in this regard are at the discretion of the governing body.
## **Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)** David John Meredith
**Position (eg Secretary,** Secretary **Chair, etc)**
March **2012**
**TAR**
6
Date
31 January 2023
TAR
March 2012
**Charity Name**
**No (if any)**
**Receipts and payments accounts For the period** Period start date Period end date **To from** Oct 1st 2021 Sept 30th 2022 **Unrestricted Restricted Endowment Total funds funds funds funds to the nearest to the nearest £ to the nearest £ to the nearest £ £**
## **Section A Receipts and payments**
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to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Hire of Hall 20,541 - - 20,541
Income from social events 4,303 - - 4,303
Grants & Donations 292 - - 292
Bank interest 109 - - 109
- - - -
- - - -
- - - -
- - - -
25,245 - - 25,245
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table). -
- - - -
- - - -
Sub total - - - -
Total receipts 25,245 - - 25,245
A3 Payments
Wages 2,600 - - 2,600
Repairs/maintenance 7,430 - - 7,430
Heating/light 1,396 - - 1,396
Licences 180 - - 180
Insurance 1,070 - - 1,070
Telecom/internet 434 - - 434
Granrs/donations - - - -
Printing/postage/staionery 160 160
Social events expenditure 3,017 - - 3,017
AGM costs 17 17
Accountancy 144 - - 144
Sub total [ 16,448 ] - - 16,448
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 16,448 - - 16,448
Net of receipts/(payments) 8,797 - - 8,797
A5 Transfers between funds - - - -
A6 Cash funds last year end 142,164 - - 142,164
Cash funds this year end 150,961 - - 150,961
Signed by one or two trustees on
Signature Print Name
**----- End of picture text -----**
Signed by one or two trustees on behalf of all the trustees
David John Meredith
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CC16a
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## **Last year**
## **to the nearest £**
**9,158 83 17,769 168 - - - - 27,178**
**27,178**
**1,700 6,803 1,078 180 943 340 - 133 306 2 288 11,773**
**11,773 15,405 - 126,761 142,166**
Date of approval
12/5/2022
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