## **Trustees’ Annual Report for the period**
**From 01/04/2021 Period start date To Period end date**
**31/03/22**
## **Charity name: Knodishall & District Playgroup**
## **Charity registration number: 1023626**
## **Objectives and Activities**
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SORP reference
Summary of the purposes Para 1.17 To enhance the development and
of the charity as set out education of children primarily
in its governing under statutory school age, by
document offering play, education and care
facilities, together with the right
of parents to take responsibility
for, and to become involved in the
activities of such groups offer
opportunities for all children
whatever their race, culture
religion, means or ability.
Summary of the main Para 1.17 and Provide playgroup and educational
1.19
activities in relation to facilities for preschool children.
those purposes for the Encourage the study of the needs
public benefit, in of such children and their families
particular, the activities, and promoting public interest in
projects or services and recognition of such needs in
identified in the the local areas. Instigate and
accounts. adhering to and furthering the
aims and objectives of the Pre-
School Learning Alliance
Statement confirming Para 1.18 Trustees have regard to the
whether the trustees guidance issued by the Charity
have had regard to the Commission on public benefit
guidance issued by the
Charity Commission on
public benefit
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
SORP reference
## **Achievements and Performance**
Chairman report SORP reference This has been a very eventful year with some debilitating setbacks and some positive successes. In January and February of this year a major fraud involving the playgroup’s finances was uncovered, revealing that over the previous five years over £50,000 had been stolen from the accounts. The theft is currently under investigation by the police. They are in possession of all the evidence and are now preparing a report for the Crown Prosecution Service. Our hopes are that an arrest and court case is to follow. The Playgroup staff, especially Jess Kersey and Hayley Bayman, must be commended for the long hours of meticulous work they undertook to uncover the detailed evidence of the fraud which annual audits would not necessarily have uncovered. It seems that overstretched policing and a severe backlog in the Crown Court has meant that progress on the case is slow, but we have been told that the evidence we have provided is substantial and secure and we should have some hope of getting the money back and justice being done. As a charity supporting young children and their families the Playgroup continues to thrive. The Manager’s and Trustees’ policy of funding apprenticeships has been instrumental in maintaining a team of well qualified, motivated professionals. Alice Balls was the first
to undertake the scheme, followed by Jo Clements and now Hayley Bayman is about to finish her apprenticeship. This is not easy for working mothers with large families and we do commend them for their commitment to the successful completion of the training. With long serving and experienced Debbie Godbold, they make strong team with different skill sets who work well together with the common aim of providing the best possible experience for the children. This was confirmed by an OFSTED inspection that took place towards the end of the summer term. We were pleased that the setting was judged ‘good’ in every single category of provision. Three minor criticisms were made which the inspector agreed could be easily rectified. Numbers on roll have continued to grow, so that the Playgroup is now at capacity, open for ten sessions per week and always in ratio. There is a waiting list for new entrants and a strong forecast for all the terms ahead. The parish church still own the Mission Hall building through a very small group of managing trustees. The playgroup’s lease on the building expired several years ago but we continue to pay the church a small rent of £250 per annum. During the year a firm specialising in pre-school design and community hubs was contracted by Playgroup to produce a plan for a new build on the site with accompanying site surveys and an overall approximate cost. The result was an excellent plan with a cost of
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£700,000 ! Obviously large grants
need to be sought but this is difficult
as the reason for the big gap in our
finances has not yet gone to court
and so cannot be explained to grant
providers.
Despite the setbacks of the above
situation and the day when the
drought broke (!) the playgroup
managed to stage a Music Day on
the village green to raise funds. The
support of parents, friends and
neighbours has been brilliant and has
certainly helped to raise the morale of
the staff !
We also had a successful Sports Day
and End of Term event for the school
leaver class of ‘22’. Coupled with
Ofsted, this meant for everyone
involved with Knodishall Playgroup,
we were able to end the school year
on a happy note.
Although the disappointments of the
past year are not behind us yet , we
can nevertheless look forward to a
happy and successful future in 2023.
Summary of the main
Para 1.20
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to society
as a whole.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
Achievements against Para 1.41
objectives set Performance of fundraising activities Para 1.41 against objectives set Investment performance Para 1.41 against objectives Other
## **Financial Review**
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Review of the charity’s Para 1.21 Current Account £68,192
financial position at the Savings Account £5026
end of the period Fund Raising Account £5418.
Total £78637
Statement explaining the Para 1.22 Specific reserves are not held. The
policy for holding current account is used for day to
reserves stating why they day receipts and outgoings with a
are held profit this year of £12,000.
Fundraising account is held for
potential rebuild of premises.
Amount of reserves held Para 1.22 £5026
Reasons for holding zero Para 1.22 The Savings fund is retained to
reserves provide for any redundancy
payments (not anticipated in
foreseeable future).
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 N/A
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)**
You may choose to include further statements where relevant about: **Funded by fees from children attending the playgroup.** The charity’s principal sources of funds Para 1.47 (including any fundraising) **N/A** Investment policy and objectives including any Para 1.46 social investment policy adopted **N/A** A description of the Para 1.46 principal risks facing the charity Other
## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25 Pre-School Learning Alliance
document Model Pre-School Constitution
(trust deed, royal
charter)
How is the charity Para 1.25 Unincorporated association
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Trustees are elected at Annual
methods including details AGM
of any constitutional
provisions e.g. election to
post or name of any
person or body entitled
to appoint one or more
trustees
Additional information (optional)
You may choose to include further statements where relevant about:
N/A
Policies and procedures
adopted for the induction Para 1.51
and training of trustees
N/A
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
N/A
Relationship with any Para 1.51
related parties
Other
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## **Reference and Administrative details**
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Charity name Knodishall & District Playgroup
Other name the charity
uses
Registered charity 1023626
number
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Charity's principal
address
## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Tim Haxell Chairman
Gwen Haxell Treasurer 01/02/22 - now
2
(current)
Kerry Canning Secretary 30/06/21 - now
3
(Current)
Gemma Pearse Treasurer 01/04/2021-
4
(resigned) 01/02/2022
5 Philip Godbold Trustee
Rachel Secretary 01/04/21 – 28/06/21
6
Cartwright (previous)
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for whole
year
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## **Funds held as custodian trustees on behalf of others**
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements N/A for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**N/A**
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair, etc)**
**Date**
## **Knodishall & District Playgroup Charity Commission Number 1023626**
## **Assets at 31/03/2022**
||**Start Balance**|**Income**|**Outgoings**|
|---|---|---|---|
|**Current Account**|**£ 55,900.79**|**###**|**###**|
|**Savings Account**|**5,025.91**|**£0.52**|**£0.00**|
|**Fund Raising Account**|**290.01**|**£5,128.36**|**£0.00**|
|**Total**||||
End Balance
###
£5.026.43
£5.418.37
###
## **Knodishall & District Playgroup**
## **APRIL 2021- MARCH 2022**
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MONTH April May June July August September October November December January February March Total
Figures rounded to £'s Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual Actual
Income
1 EYDP Grant £ 18,965.96 £ 10,776.61 £ 550.05 £ - £ 15,206.73 £ - £ 4,316.55 £ - £ 12,274.52 £ 60.00 £ 9,127.08 £ 65.00 £ 71,342.50
2 Fees Unfunded £ 681.00 £ 1,571.00 £ 914.00 £ 1,042.50 £ - £ 1,220.00 £ 1,361.00 £ 1,824.00 £ 1,548.00 £ 1,327.00 £ 1,662.00 £ 2,553.43 £ 15,703.93
3 Rent from hire of hall £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ -
4 Fund Raising/Donations £ - £ 97.38 £ 2,634.10 £ - £ - £ - £ - £ 12.38 £ - £ 15.58 £ 100.00 £ 2,859.44
5 Registration Fee £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ -
6 Coin Meter £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ -
7 Other Income Refunds etc £ - £ - £ - £ - £ - £ - £ - £ - £ - £ 31.06 £ - £ 31.06
8 Sustainability Grant £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ -
9 Milk £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ -
10 SCC £ - £ - £ 60.00 £ - £ - £ - £ - £ - £ - £ - £ - £ 60.00
11 Misc £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ -
12 Transfer to Fund Raising account
a Total Income £ 19,646.96 £ 12,444.99 £ 1,464.05 £ 3,736.60 £ 15,206.73 £ 1,220.00 £ 5,677.55 £ 1,824.00 £ 13,834.90 £ 1,387.00 £ 10,835.72 £ 2,718.43 £ 89,996.93
Expenditure £ -
7 Wages & Pension cont £ 3,906.53 £ 4,043.86 £ 4,029.10 £ 4,816.55 £ 3,884.02 £ 3,956.55 £ 4,496.48 £ 8,616.36 £ 4,907.81 £ 4,348.68 £ 4,623.92 £ 4,567.16 £ 56,197.02
8 HMRC - Employee NIC & Tax £ 703.14 £ 996.74 £ 752.88 £ - £ - £ 989.64 £ 1,090.57 £ 1,098.70 £ - £ 1,062.32 £ - £ - £ 6,693.99
11 Building/Repairs £ - £ 80.59 £ - £ - £ - £ - £ 131.40 £ - £ 54.73 £ - £ - £ - £ 266.72
12 fr £ 76.80 £ 165.00 £ 76.30 £ 224.00 £ - £ - £ 199.00 £ 178.00 £ 79.00 £ 223.50 £ - £ - £ 1,221.60
13 £ 105.34 £ 190.79 £ 169.27 £ 5.00 £ 19.00 £ 79.31 £ 64.49 £ 75.39 £ 27.27 £ 310.38 £ 118.44 £ 152.31 £ 1,316.99
14 Gifts/Trips £ - £ - £ - £ 46.20 £ 10.22 £ - £ - £ - £ 42.00 £ - £ - £ - £ 98.42
15 StationeryAdmin £ 21.25 £ 22.47 £ 34.47 £ 5.99 £ 5.99 £ 17.98 £ 13.28 £ 17.12 £ 10.99 £ 10.99 £ 10.99 £ - £ 171.52
16 Toys/Equipment £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ -
17 Training £ 195.00 £ 135.00 £ 100.00 £ - £ - £ - £ 22.80 £ 694.85 £ 165.00 £ 125.00 £ - £ 10.00 # £ 1,447.65
18 Marketing £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - # £ -
19 Petty Cash £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - # £ -
20 Utility Bills £ 695.61 £ 446.73 £ 738.64 £ 56.68 £ 1,023.69 £ 628.80 £ 218.69 £ 318.58 £ 177.68 £ 992.60 £ 1,139.75 £ 300.28 # £ 6,737.73
21 Annual Fees £ - £ - £ - £ - £ - £ - £ 707.39 £ - £ 50.00 £ - £ - £ - # £ 757.39
22 Lease fees £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - # £ -
23 Insurance £ - £ - £ - £ 35.00 £ - £ - £ - £ - £ - £ - £ - £ - # £ 35.00
24 Fundraising £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - # £ -
25 Hall Hire £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - # £ -
26 Transfer to Fund Raising accou £ - £ - £ - £ 2,634.00 £ - £ - £ - £ - £ - £ - £ - £ - # £ 2,634.00
27 Food/Cleaning £ - £ 16.05 £ 45.48 £ - £ - £ 42.14 £ 23.99 £ - £ - £ - £ - # £ 127.66
28 £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - £ - # £ -
b Total Expenditure £ 5,703.67 £ 6,097.23 £ 5,946.14 £ 7,823.42 £ 4,942.92 £ 5,672.28 £ 6,986.24 £ 11,022.99 # £ 5,514.48 # £ 7,073.47 # £ 5,893.10 # £ 5,029.75 # £ 77,705.69
c Net cashflow (a - b) £ 13,943.29 £ 6,347.76 -£ 4,482.09 -£ 4,086.82 £ 10,263.81 -£ 4,452.28 -£ 1,308.69 -£ 9,198.99 # £ 8,320.42 # -£ 5,686.47 # £ 4,942.62 # -£ 2,311.32 # £ 12,291.24
21 Opening bank balance £ 55,900.79 £ 69,844.08 £ 76,191.84 £ 71,709.75 £ 67,622.93 £ 77,886.74 £ 73,434.46 £ 72,125.77 # £ 62,926.78 # £ 71,247.20 # £ 65,560.73 # £ 70,503.35 £ 55,900.79
d Closing Bank (C+/- Line 45) £ 69,844.08 £ 76,191.84 £ 71,709.75 £ 67,622.93 £ 77,886.74 £ 73,434.46 £ 72,125.77 £ 62,926.78 # £ 71,247.20 # £ 65,560.73 # £ 70,503.35 # £ 68,192.03 # £ 68,192.03
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**Knodishall & District Playgroup**
**Charity Commission Number**
**1023626**
## **Proft and Loss Statement 2021-2022**
|Income||
|---|---|
|Opening Current Account Balance||
|EYDP Grant|£ 71,342.50|
|Fees Unfunded|£ 15,703.93|
|Rent from hire of hall|£ -|
|Fund Raising/Donations|£ 2,859.44|
|Registration Fee|£ -|
|Coin Meter|£ -|
|Other Income Refunds etc|£ 31.06|
|Sustainability Grant|£ -|
|Milk|£ -|
|SCC|£ 60.00|
|Misc|£ -|
|Transfer to Fund Raising account|£ -|
|Total Income||
|Expenditure||
|Wages & Pension cont|£ 56,197.02|
|HMRC - Employee NIC & Tax|£ 6,693.99|
|Building/Repairs|£ 266.72|
|fr|£ 1,221.60|
||£ 1,316.99|
|Gifts/Trips|£ 98.42|
|StationeryAdmin|£ 171.52|
|Toys/Equipment|£ -|
|Training|£ 1,447.65|
|Marketing|£ -|
|Petty Cash|£ -|
|Utility Bills|£ 6,737.73|
|Annual Fees|£ 757.39|
|Lease fees|£ -|
|Insurance|£ 35.00|
|Fundraising|£ -|
|Hall Hire|£ -|
|Transfer to Fund Raising account|£ 2,634.00|
|Food/Cleaning|£ 127.66|
Total Expenditure
Closing Current Account Balance
Net Current Account Profit
## Declaration
Although the above represent the details shown in the day book, and accura state of the current bank account, there are a number of discrepancies whic to criminal investigation by the police. Attached is a detailed list with summ Non verified payments £9,625.98 Income not paid into account (i.e. missing) £1,312 Total missing from bank
£ 55,900.79
£ 145,897.72
£ 77,705.69
£ 68,192.03
£ 12,291.24
ately indicate the ch are subject mary below:-
£10,937.98
Knodishall & District Playgroup Other Funds 2021-2022
|Savings Fund|||
|---|---|---|
||Opening Balance|5,025.91|
||Interest|0.52|
||Closing Balance|5026.43|
|Fund Raising|Opening Balance|£290.01|
||Interest|0.26|
||Donations|£4,008.10|
||Transfer from current|£1,120.00|
||Closing Balance|£5,418.37|
KNODISHALL AND DISTRicf PLAYCROUP
INDEPEYDEJT EXAMINER'S REPORT ON THL ACCOUNTS
Recei
tsaDdPa
ments Accounts
Report to the Trustevd of Knodishall and District Playgroup
OD accounts for the 12 month period ended 31 Mareh 2022
I have ¢xamin¢d th¢ accounts. My ¢xaminatton included a review of the accounting records
kept and compared the accounis psertIed wilh those records. l also considered any unusual
items or discloswes in the accounts and sought explanations from the trustees concerning
such matters.
In connection with my examination. no matter has come to my artention which gives me
rcasonablc cause to believe that in any malerial respeci the requircments to keep iippfopriÉlte
accouniin8 records and to prepare accounts which accord with the accounting records hav¢
nut been mcl. or lo which, in my opinion, attcntion should be drawn in order to enable a
propcr understanding of the acLouni$ 10 b¢ rea¢hed.
Signed i 'l
Dale
Ib
Name
Relevant professionat qualifications or LKxly (if any)
Address
/rii17N