Minutes of Hasland Theatre Company AGM July 1st 2025
| Items/ Reports | To be actioned by |
|---|---|
| Present: L Beards, NJ Beards, H Cowley, T Bannister, N Wilkins, A Davie, P Davies, V Davies, J Belli, L Pledge, A Aldred, R Dell, R Rist, L Ward, R Schofield, G Thomas, S Rooker, D Brooks, O Brooks, , B Shaw, R Williams, S Cowley, R Westhead, C Eaton, R Dean, B Dean, H Pretty, A Hayna, V Ryan, D Siseman, A Pinney, K Hardy, M Daly, D Banks, E Telfer, N Hallam, H Nixon. Apologies: NS Beards, T Hodgkinson, C Wilkins, J Preston, H Preston, A Phillips, M Phelan, J Bryan, M McGwyre, N McNicholas, C Revill, G. Hough |
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| Approval of 2024 AGM minutes The minutes of the AGM held on July 16th 2024 were approved as a true record. |
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| Chair’s report Heather welcomed us all to the AGM and announced that after many years of chairing, and being a member of, the committee she has decided to step down. The season has been one of highs and lows with a hugely successful financial and artistic play season but the loss of three long term members- Carol Cooper, Harry Holloway and Dottie Beresford. A round of applause was held to thank and remember all three. We now have a defibrillator on site following generous contributions from our audience. The cabinet needs fitting and it will then be added into the local circuit. The Tom Henson charity have offered training and dates will be arranged for this. A lot of work has gone into dealing with weevils in the old wood in the cellar but this has now all been cleared and we can move on and turn this area into a storeroom. A round of applause was given to Heather to thank her for her considerable contributions to the committee over many years. |
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| Secretary’s report We have held five ordinary committee meetings since the 2024 AGM. Front of House positions have all been filled but extra volunteers are always needed. |
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| Treasurer’s report Tom reported the highlights from the three attached reports, being the financial position report, the activity comparison report and the ticket sales report. For 2024/24, the theatre returned a net income of £14,915, being a 14.5% improvement on 2023/24 Total assets are £524,000, including the Playhouse building. This is to be revalued this year and will doubtless show an increase from its last valuation. Total cash reserves- £49,127- an increase in over 50% from 2023/24. |
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| Artistic Director’s report Heather delivered Nicky’s report as attached. The membership gave Nicky a round of applause, in absentia, to thank her for her years of service to the committee and the role of AD. |
Minutes of Hasland Theatre Company AGM July 1st 2025
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Publicity report Lilly presented the attached report The new website is live and a new member’s area is in development
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Items for membership ratification Ticket prices for 2025/26. Not to be increased. Similarly, the membership did not see the need to increase for the 2026/27 season.
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Member’s subscription price. Retained at £10.
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Election of Officers Heather thanked Teresa for her work on Committee after she announced she was standing down.
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Unopposed positions: Treasurer- Tom Bannister. Artistic Director- Val Ryan. Considerable discussion took place concerning the number of votes the committee had suggested was optimal for the committee vote. The membership went on to approve the voting arrangements as suggested. It was agreed that this was to be looked at again in future.
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Following voting, and the undertaking of a full fire evacuation drill, the following officers were elected:
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Chair- Neil Beards Committee- Peter Davies Committee- Mark Daly Committee- Lilly Beards Following a show of hands, Lucy Pledge was elected as secretary. All of these positions are for a two- year tenure with the exception of Treasurer and Secretary, which are both one- year posts.
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Ruth Williams has one year remaining as committee member.
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Life Membership Life Membership was conferred upon Peter Davies
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Any Other Business Katherine Hardy asked why we were revisiting Jerusalem next season just 10 years after last performing it in 2016. The Artistic Director’s report discusses the reasons for this decision, in memory of Gary Keeling. It was mentioned that HTC has revisited plays over the years, as has professional theatre. UPDATE- since the AGM, Gary’s family has been in touch to confirm that they are very happy for us to perform Jerusalem again, as Gary loved the play and loved working on it. His family fully support our plan to raise funds for Ashgate Hospice through this production.
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Rachel Rist questioned constitutional matters and suggested that some decisions were not made as a committee but by individuals. Peter Davies confirmed that all decisions were made by the committee as a whole by majority vote. Rachel also queried the specific roles of officers on the committee. Heather explained that HTC is an amateur theatre company, run by volunteers, and as such, there is an informal process of job allocation. The member’s handbook was referred to and this is to be revisited. The theatre’s constitution was sent to all with last year’s AGM papers.
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Olivia Brooks suggested that it would be useful to have non- committee roles responsible for costumes and props. It was unanimously agreed that this was a good idea and Olly and Nicky were asked to lead on these roles for the forthcoming season.
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Meeting closed: 9:27 pm
Statement of Financial Position
Hasland Theatre Company
As of May 31, 2025
| DISTRIBUTION ACCOUNT | TOTAL | |||
|---|---|---|---|---|
| AS OF MAY 31, 2025 | AS OF MAY | 31, 2024 (PY) | % CHANGE (PY) | |
| Called up share capital not paid | ||||
| Fixed Asset | ||||
| Tangible assets | ||||
| Buildings | 459,941.00 | 459,941.00 | 0.0 % | |
| Machinery, plant and contents | 16,873.92 | 16,529.00 | 2.09 % | |
| Premium bonds | ||||
| Total for Tangible assets | £476,814.92 | £476,470.00 | 0.07 % | |
| Non-current Assets | ||||
| Total for Fixed Asset | £476,814.92 | £476,470.00 | 0.07 % | |
| Cash at bank and in hand | ||||
| Box Office Cash Drawer | 48.00 | |||
| Cash Box (Petty Cash) | 514.93 | 982.54 | -47.59 % | |
| Concessions Cash Box | 244.00 | |||
| Current Account | 10,024.97 | 4,782.36 | 109.62 % | |
| Revolut Card | £54.66 | £53.52 | 2.13 % | |
| Revolut PettyCash | 1.00 | |||
| Total for Revolut Card | £55.66 | £53.52 | 4.0 % | |
| Savings | 37,163.79 | 26,775.86 | 38.8 % | |
| Square Bank Account | 258.29 | |||
| Stripe Bank account | 817.81 | |||
| Total for Cash at bank and in hand | £49,127.45 | £32,594.28 | 50.72 % | |
| Debtors | ||||
| Debtors | 400.00 | -100.0 % | ||
| Total for Debtors | 0 | £400.00 | -100.0 % | |
| Current Assets | ||||
| Stock Asset | -72.00 | -72.00 | 0.0 % | |
| Undeposited Funds | 20.00 | 20.00 | 0.0 % | |
| Total for Current Assets | -£52.00 | -£52.00 | 0.0 % | |
| NET CURRENT ASSETS | £49,075.45 | £32,942.28 | 48.97 % | |
| Prepayments and accrued income | ||||
| Creditors: amounts falling due within one year | ||||
| Trade Creditors | ||||
| Creditors | 1,927.41 | 327.31 | 488.86 % | |
| Total for Trade Creditors | £1,927.41 | £327.31 | 488.86 % | |
| Credit Cards |
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Accrual Basis Thursday, June 26, 2025 06:57 PM GMTZ
Statement of Financial Position
Hasland Theatre Company
As of May 31, 2025
| DISTRIBUTION ACCOUNT | TOTAL | ||
|---|---|---|---|
| AS OF MAY 31, 2025 | AS OF MAY 31, 2024 (PY) | % CHANGE (PY) | |
| Current Liabilities | |||
| Hire Deposits | 37.50 | -100.0 % | |
| Total for Current Liabilities | 0 | £37.50 | -100.0 % |
| Total for Creditors: amounts falling due within one year | £1,927.41 | £364.81 | 428.33 % |
| NET CURRENT ASSETS (LIABILITIES) | £47,148.04 | £32,577.47 | 44.73 % |
| TOTAL ASSETS LESS CURRENT LIABILITIES | £523,962.96 | £509,047.47 | 2.93 % |
| Creditors: amounts falling due after more than one year | |||
| Provision for liabilities and charges | |||
| Accruals and deferred income | |||
| TOTAL NET ASSETS (LIABILITIES) | £523,962.96 | £509,047.47 | 2.93 % |
| Capital and Reserves | |||
| Called up share capital | |||
| Retained Earnings | -2,068.50 | -15,135.43 | 86.33 % |
| Net Income | 14,915.49 | 13,066.93 | 14.15 % |
| Retainedprofit balance forward account | 511,115.97 | 511,115.97 | 0.0 % |
| Total for Capital and Reserves | £523,962.96 | £509,047.47 | 2.93 % |
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Accrual Basis Thursday, June 26, 2025 06:57 PM GMTZ
Statement of Activity Comparison
Hasland Theatre Company
June 1, 2024-May 31, 2025
| DISTRIBUTION ACCOUNT | TOTAL | ||
|---|---|---|---|
| JUN 1 2024 - MAY 31 2025 | JUN 1 2023 - MAY 31 2024 (PY) | ||
| Income | |||
| Building hire and Lettings | 630.00 | 705.00 | |
| Concession Sales | 3,960.00 | 3,507.00 | |
| HTC Presents Donations | 170.00 | 120.00 | |
| Members Subscriptions | 550.00 | 550.50 | |
| Programme Sales | 476.00 | 338.50 | |
| Public Donations | 1,598.02 | 63.30 | |
| Ticket Sales | £34,093.73 | £29,562.99 | |
| Ticket Refunds | -564.00 | ||
| Total for Ticket Sales | £33,529.73 | £29,562.99 | |
| Billable Expenditure Income | 11.79 | ||
| Cash Handling Errors | -16.00 | ||
| MembershipEnrichment | 273.96 | ||
| Total for Income | £40,913.75 | £35,117.04 | |
| Cost of Sales | |||
| Concessions Stock (Ice Cream and Water) | 2,404.38 | 1,243.77 | |
| Debit/Credit Card Processing Fees | 59.36 | 36.25 | |
| Ticket Sales Processing Fees | 2,750.11 | 2,399.82 | |
| Stock Shrinkage | 59.00 | ||
| Total for Cost of Sales | £5,213.85 | £3,738.84 | |
| Gross Profit | £35,699.90 | £31,378.20 | |
| Expenses | |||
| Bank charges | 45.33 | 13.97 | |
| Computer Software | 466.67 | 542.81 | |
| Costumes for Shows | 2,458.51 | 1,705.81 | |
| Donations to Charity | 1,188.00 | ||
| Electricity | 1,536.50 | 1,288.25 | |
| Gas | 793.74 | 809.32 | |
| Housekeeping | 190.97 | 278.12 | |
| Insurance | 3,814.93 | ||
| IT Equipment | 77.09 | 295.51 | |
| Legal and professional fees | 300.00 | 300.00 | |
| Lighting and Sound FX | 474.83 | 1,427.49 | |
| Performance Fees | 2,628.00 | 2,026.00 | |
| Premises Licences | 180.00 | 180.00 | |
| Printing, postage and stationery | 28.19 | 150.90 | |
| Production Photographs | 68.00 | 15.00 | |
| Programmes | 416.62 | 822.67 | |
| Promotional Printing | 375.48 | 404.66 | |
| Props for Shows | 938.36 | 632.72 | |
| Rates | 76.39 | 126.49 | |
| Refreshments | 240.96 | 225.79 | |
| Repairs to The Playhouse | 233.65 | 404.65 |
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Accrual Basis Thursday, June 26, 2025 06:45 PM GMTZ
Statement of Activity Comparison
Hasland Theatre Company
June 1, 2024-May 31, 2025
| DISTRIBUTION ACCOUNT | TOTAL | ||
|---|---|---|---|
| JUN 1 2024 - MAY 31 2025 | JUN 1 2023 - MAY 31 2024 (PY) | ||
| Room Hire | 52.00 | ||
| Routine Maintenance | 652.95 | 350.62 | |
| Scripts | 500.51 | 1,552.24 | |
| Set Building | 1,890.30 | 1,688.79 | |
| Social Events | 194.45 | 610.71 | |
| Telephone & Internet | 311.00 | 399.64 | |
| Travelling expenses | 208.06 | 552.15 | |
| Water | 137.10 | 147.69 | |
| Website | 693.75 | 259.19 | |
| Advertising | 113.99 | ||
| Bad debts | 160.00 | ||
| Gifts | 13.99 | ||
| Major Building Works | 810.09 | ||
| Subscriptions | 243.51 | ||
| Total for Expenses | £21,172.34 | £18,552.77 | |
| Net Operating Income | £14,527.56 | £12,825.43 | |
| Other Income | |||
| Bank interest - received | 387.93 | 256.25 | |
| Total for Other Income | £387.93 | £256.25 | |
| Other Expenses | |||
| Miscellaneous | 11.79 | ||
| Reconciliation Discrepancies | 2.96 | ||
| Total for Other Expenses | 0 | £14.75 | |
| Net Other Income | £387.93 | £241.50 | |
| Net Income | £14,915.49 | £13,066.93 |
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Accrual Basis Thursday, June 26, 2025 06:45 PM GMTZ
HASLAND THEATRE COMPANY
ACCOUNTS For The Year Ended 31st MAY 2025
Fawbert Adams Chartered Accountants, Chesterfield.
HASLAND THEATRE COMPANY
RECEIPTS AND PAYMENTS ACCOUNT For The Year Ended 31st MAY, 2025
| RECEIPTS Donations, Legacies & Other Similar Receipts Members Subscriptions Donations Operating Activities To Further Charity's Objects Ticket Sales Letting Of Playhouse Programme Sales Concession Sales Investment Income Receipts Bank Interest Received Other Receipts Grants TOTAL RECEIPTS PAYMENTS Payments Relating To Charitable Activities (Page 2) Management & Administration Costs Independent Examiner's Fee TOTAL PAYMENTS NET RECEIPTS/(PAYMENTS) CASH FUNDS BROUGHT FORWARD CASH FUNDS AT THE END OF THE YEAR |
2025 £ 550.00 1,768.02 2,318.02 30,779.62 630.00 476.00 1,476.82 33,362.44 387.93 0.00 36,068.39 19,206.67 300.00 300.00 19,506.67 16,561.72 32,614.28 49,176.00 |
2024 £ 944.46 63.30 |
|---|---|---|
| 1,007.76 | ||
| 27,163.17 305.00 338.50 2,333.98 |
||
| 30,140.65 | ||
| 256.25 | ||
| 0.00 | ||
| 31,404.66 | ||
| 18,183.45 | ||
| 300.00 | ||
| 300.00 | ||
| 18,483.45 | ||
| 12,921.21 19,693.07 |
||
| 32,614.28 |
Page 1
HASLAND THEATRE COMPANY
RECEIPTS AND PAYMENTS ACCOUNT ForThe Year Ended 31st MAY, 2025
| PAYMENTS RELATING TO CHARITABLE ACTIVITIES Grants Paid Donations Charitable Activities Premises Gas & Electricity General & Water Rates Telephone & Internet Building Insurance Playhouse - General Maintenance Major Building Work Building Contractors Production Costs Royalties & Licences Set Building Materials Costumes & Props Scripts Printing Advertising Other Costs Postage & Stationery Travelling Subscriptions Room Hire Bank & Card Fees Gifts Lighting & Sound Effects Catering For Social Events Catering For Show Refreshments Donations Miscellaneous Bad Debts Total Payments In Respect Of Charitable Activities |
£ £ 0.00 0.00 2,330.24 213.49 311.00 1,868.08 1,430.36 6,153.17 0.00 0.00 2,808.00 1,900.03 3,381.32 500.51 375.48 1,178.37 10,143.71 28.19 208.06 0.00 52.00 45.33 0.00 474.83 194.45 227.96 1,188.00 490.97 0.00 2,909.79 19,206.67 2025 |
£ £ 0.00 0.00 2,307.31 194.08 399.64 0.00 1,593.59 4,494.62 810.09 810.09 2,206.00 1,709.19 2,666.03 1,552.24 404.66 1,195.85 9,733.97 102.58 552.15 243.51 0.00 13.97 13.99 1,362.49 610.71 225.79 0.00 259.58 160.00 3,544.77 18,583.45 2024 |
£ £ 0.00 0.00 2,307.31 194.08 399.64 0.00 1,593.59 4,494.62 810.09 810.09 2,206.00 1,709.19 2,666.03 1,552.24 404.66 1,195.85 9,733.97 102.58 552.15 243.51 0.00 13.97 13.99 1,362.49 610.71 225.79 0.00 259.58 160.00 3,544.77 18,583.45 2024 |
|---|---|---|---|
| 18,583.45 |
Page 2
HASLAND THEATRE COMPANY
STATEMENT OF ASSETS AND LIABILITIES As At 31ST MAY, 2025
| CASH FUNDS Cash In Hand National Westminster Bank - Current Account National Westminster Bank - Direct Reserve Account Square Bank Account Stripe Bank Account Revolut card OTHER ASSETS Value For Insurance Purposes At 19th May 2023: Buildings - The Playhouse, 50 Storforth Lane, Chesterfield Machinery, Plant & Contents |
2025 £ 827.93 10,024.97 37,163.79 258.29 817.81 83.21 49,176.00 587,022.00 43,429.00 630,451.00 |
2024 £ 1,002.54 4,782.36 26,775.86 53.52 |
|---|---|---|
| 32,614.28 | ||
| 587,022.00 43,429.00 |
||
| 630,451.00 |
LIABILITIES
Independent Examiner £300.00 (re 2024/25 Accounts)
NOTE REGARDING BASIS OF ACCOUNTING
The Accounts have been prepared on the "receipts and payments" basis and in this form comply with the legal requirements applicable to Charities of the size of the Hasland Theatre Company.
Approved by the Board of Trustees on 8 June 2026 and signed on their behalf by
…………………………………………………………….
MR T. BANNISTER - TREASURER
Page 3
ACCOUNTS For The Year Ended 31st MAY 2025
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HASLAND THEATRE COMPANY
I report on the accounts of the trust for the year ended 31st May 2025, which are set out on pages 1 to 3.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011( the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
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examine the Accounts under section 145 of the 2011 Act;
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to follow the procedures laid down in the General Directions given by the Charity Commissioners under section145(5)(b) of the 2011 Act: and
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to state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is give as to whether the accounts present a ' true and fair view' and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that in any material respect the requirements:
to keep accounting records in accordance with section 130 of the 2011 Act: and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met: or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the Accounts to be reached.
A. K. Fawbert F.C.A. Fawbert Adams 43 Clarence Road Chesterfield, Derbyshire, S40 1LQ
11 June 2026