Trustees Annual Report From 1st April 2022- 31st March 2023 Reference and Administration Details Charity Name: Charity Number: PrincipaL Address: 5th Rayleigh Scout Group 1023573 The Birches Scout Hut, Priory Chase, Rayleigh, Essex, SS6 9NF 1.1 Trustees Kyla Tosh Joe Locke Lesley Turley Sarah Balkwill Group Scout Leader (Beaver Leader) Group Chair Group Secretary Group Treasurer Jo Garnett Mike Turley Brian Tosh Gary Smith Helen Olly Natasha Hughes Steve Jacobs Section Leader Section Leader Assistance Section Leader Assistant Section Leader Assistant Section Leader Assistant Section Leader Assistant Section Leader Structure, Governance and Management 2.1 Governing Document The Group's governing documents are those of The Scout Association. They consist of a RoyaL Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules (POR) of the Scout Association. 2.2 Group Scout Council The Group Scout CounciL is the eLectoraL body to which the Group Executive Committee is accountable. Membership of the Group Scout CounciL is open to: Scouters Group Active Support Managers and members Colony Pack and Troop Assistants SkiLLs Instructors Pagelof6
Trustees Annual Report From 1st April 2022- 31st March 2023 Administrators Advisers Patrol Leaders ALL Parents of Beavers, Cubs and Scouts Any other supporters, including former Scouts and their parents, admitted by the Group Scout Leader, the Group Executive Committee or the Group Scout CounciL the District Commissioner and District Chair are ex-officio members of the Group Scout CounciL. 2.3 Constitution The Group is a trust estabLished under the PoLicy, Organisation and Rules of the Scout Association. It has a constitution agreed by the Group Scout Council, but which is subservient to its governing documents. 2.4 Trustee Selection The trustees are appointed in accordance with the PoLicy, Organisation and RuLes of the Scout Association. 2.5 Group Executive Committee The Group is Led by a Group Scout Leader and managed by a Group Executive Committee. They are accountabLe to the Group Scout Council for the satisfactory running of the Group. The Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of their appointment. Members of the Executive Committee must act coLLectiveLy as charity Trustees of the Scout Group, and in the best interests of its members to: CompLy with the Policy, Organisation and Rules of The Scout Association Protect and maintain any property and equipment owned by and/or used by the Group Manage the Group finances. Provide insurance for peopLe, property and equipment. Provide sufficient resources for Scouting to operate. This includes. but is not Limited to, supporting recruitment, other adult support, and fund-raising activities. Promote and supportthe deveLopment of Scouting in the Local area. Manage and implement the Safety Policy Locally Ensure that a positive image of Scouting exists in the Local community. Appoint and manage the operation of any sub-committees, including appointing a Chair to Lead the sub-committees Ensure that Young People are meaningfuLLy invoLved in decision making at aLL Levels within the Group The opening, closure and amalgamation of sections as necessary. Page2of6
Trustees Annual Report From 1st April 2022- 31st March 2023 And aLL other duties as set out in PoLicy, Organisation and Rules. 2.6 Risk and Internal Control The Group Executive Committee has identified the major risks to which they beLieve the Group is exposed which are: 2.6.1 Injury to Leaders, Helpers, Supporters or Members The Group supports compLiance with the Safety Policy and ensures appropriate risk assessment elimination, redurtion and controL measures are taken to reduce the likeLihood of any injuries. In addition, through membership fees, the Group contributes to the Scout Association's nationaL accident insurance policy. 2.6.2 Damage to Buildings, Property or Equipment The Group wouLd request the use of buiLdings, property and equipment from neighbouring organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent Loss. 2.6.3 Reduced Income from Subscriptions and Fund Raising The Group is primariLy reLiant upon income from subscriptions and fund-raising. The Group hoLds adequate reserves to ensure the continuity of activities shouLd there be a major reduction in income. The committee could aLso raise the value of subscriptions to increase the Group income either temporarily or permanentLy. 2.6.4 Reduction or Loss of Leaders The Group is totally reLiant upon volunteers to run and administerthe activities of the Group. If there were a reduction in the number of voLunteers to an unacceptable LeveL, then there wouLd have to be a contraction, consoLidation or cLosure of activities or sections. 2.6.5 Reduction or Loss of Members If there were a reduction in membership of a particuLar section or the Group as a whoLe then there would have to be a contraction, consolidation or closure of a section. Page3of6
Trustees Annual Report From 1st April 2022_ 31st March 2023 Objectives and Activities The primary objective of the Group is that of the Scout Association generaLLy, namely: 'To actively engage and support young people in their personal deveLopment, empowering them to make a positive contribution to society., The VaLues of Scoutin As Scouts we are guided by these values: Integrity - We act with integrity; we are honest, trustworthy and loyal. Respect - We have seLf-respect and respect for others. Care - We support others and take care of the world in which we Live. Belief - We expLore our faiths, beliefs and attitudes. Co-operation - We make a positive difference; we cooperate with others and make friends. The Scout Method Scouting takes pLace when young peopLe, in partnership with adults, work together based on the vaLues of Scouting and: enjoy what they are doing and have fun take part in activities indoors and outdoors Learn by doing share in spiritual reflection take responsibility and make choices undertake new and chaLLenging activities make and Live by their Promise. The activities of the Group are: The provision of the Scouting programme for 6-14 year old members Achievements and Performance Brief summary of key activities of the Group- ALI sections (Beavers, Cub. Scouts) have delivered full programmes of artivities for each term within the year which consisted of numerous meetings at our scout group site and other venues. All sections have also held overnight events/camps, in addition to our annual family camp (which is open to all section members and their families). Fundraising- Included a sweets stall on meeting nights. bake off competition, curry night. Building projerts- Improving the exterior landscape of our site (Priory Chase). Two large containers have been purchased and delivered to increase storage. we have increased our car park area and Page4of6
Trustees Annual Report From 1st April 2022- 31st March 2023 have undertaken further landscaping of the site in preparation for creating a natural trail and other projects over the next couple of years. Community engagement- Litter collection at Sweyne Park. 4.1 Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community deveLopment headings. Financial Review 5.1 Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities faLL short The Group Executive Committee considers that the group should hold a minimum sum of £3,000 which would sufficientLy cover a period of 6~12 months. The Group held reserves of approximately £6.000 against this at year end. This is above the level required for operating expenses. This additionaL surpLus can be expLained by the fact the group is pLanning additional expenditure on the haLL and outside Landscaping. 5.2 Investment PoLicy The Group's Income and Expenditure is very smaLL and as a consequence, does not have sufficient funds to invest in Longer-term investments such as stocks and shares. The Group has therefore adopted a Low risk strategy to the investment of its funds. ALL funds are heLd in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. Declaration The trustees decLare that they have approved the trustees report above. Signed on behalf of the charity's trustees: Signature: Date: ol+ Page5of6
Trustees Annual Report From 1st April 2022- 31st March 2023 FULL Name: Joe Locke Position: Group Chair Signature: Date: Page6of6
5th Rayleigh Scout Group (Charity no. 1023573) Receipts and payments account
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Year start date Year end date
For the year
1st April 2022 To 31st March 2023
from
Receipts and payments
2022/23 2021/22
Unrestricted funds Unrestricted funds
£ £
Receipts
Donations, legacies and similar income
Membership subscriptions 7,306 7,229
Income from Activities 1,125 585
Income from Camps 8,381 5,460
Donations (Company and individual) 878 814
Legacies - -
Gift Aid 1,569 5,147
Other similar income 343 78
Sub total 19,602 19,312
Grants
Maintenenace grant 2,747 -
Other grants - -
Sub total 2,747 -
Fundraising events (gross)
Scouting Fundraising 1,943 663
DEC Ukrainian Appeal 55 329
Vision School Sponsored Walk - 756
Other Fundraising - -
Sub total 1,998 1,747
Scout hut income
Hire of building 21,564 16,900
Hire of equipment - -
Other Scout hut income - -
Sub total 21,564 16,900
Investment income
Bank interest - -
Building Society interest - -
The Scout Association Short Term Investment Service - -
Other investment income - -
Sub total - -
Total Gross Income 45,912 37,959
Asset and investment sales, etc. - -
Total receipts 45,912 37,959
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5th Rayleigh Scout Group (Charity no. 1023573) Receipts and payments account
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Year start date Year end date
For the year
1st April 2022 To 31st March 2023
from
Receipts and payments
2022/23 2021/22
Unrestricted funds Unrestricted funds
£ £
Payments
Charitable Payments
Membership subscriptions paid on (Capitation) 3,204 3,103
Youth programme and activities 2,846 1,964
Adult support and training - -
Contribution to camp costs 7,972 2,239
AGM and trustee expenses - -
Scouting Equipment Costs 1,355 170
Badges and Uniform 1,398 1,160
OSM Subscription 164 86
Sundries 163 181
Sub total 17,102 8,903
The Birches Costs
New Hut Building Costs - 4,100
Broadband 213 234
Cleaning 976 742
Consumables 65 75
Electricity 2,669 721
Grounds 8 38
Insurance 1,062 1,030
Music Licence 579 68
Rates 80 454
Rent 1,500 4,500
Development Costs 11,322 17,978
Equipment Costs 792 16
Maintenance 218 -
Adjustment - - 9
Hall Hire - 125
Payment to District 2,000 -
Sub total 21,484 30,071
Fundraising and Donations
DEC Ukrainian Appeal 55 329
Vision School 144 144
Rayleigh Town Council Hanging Basket Sponsorship - 30
Fundraising Expenses 479 15
Other fundraising costs - -
Sub total 678 518
Total Gross Expenditure 39,264 39,492
Asset and investment purchases, etc. - -
Total payments 39,264 39,492
Net of receipts/(payments) 6,648 - 1,533
Cash funds last year end 19,682 21,215
Cash funds this year end 26,330 19,682
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5th Rayleigh Scout Group (Charity no. 1023573) Receipts and payments account
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Year start date Year end date
For the year
1st April 2022 To 31st March 2023
from
Statement of assets and liabilities at the end of the year
31/03/2023 31/03/2022
Unrestricted funds Unrestricted funds
£ £
Cash funds
Bank current account 26,330 19,521
Cash received but not banked - 162
Building society account - -
The Scout Association Short Term Investment Service - -
Cash/Floats - -
Total cash funds 26,330 19,682
(agree balances with receipts and payments account) ok ok
Other monetary assets
Tax claim - -
Debts due from the County/Area/District/Group - -
Insurance claim - -
Sub total - -
Investment assets
Investment property - detail - -
Quoted investments - -
Other investments - detail - -
Sub total - -
Non monetary assets for charity's own use
Badge stock - -
Shop stock - -
Other stock - -
Land and buildings - -
Motor vehicles - -
Scouting equipment, furniture etc 6,235 7,794
Other - -
Sub total 6,235 7,794
Liabilities
Accounts not yet paid - -
Expenses incurred but not invoiced - -
Subscriptions not yet paid - -
Loan - detail - -
Other liabilities - -
Sub total - -
Total net assets
32,565 27,476
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The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on Xth X 200X (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by
| Signature | Print Name Joe Locke Chair Sarah BalkwillTreasurer |
|---|---|