Trustees' Annual Report for the period
| Period start date | Period start date | Period end date | Period end date | ||||
|---|---|---|---|---|---|---|---|
| 1 | Sept | 2022 | 31 | August | 2023 | ||
| From | To |
Section A Reference and administration details
Charity name Boscastle Pre-School Playgroup Other names charity is known by Boscastle Playschool Registered charity number (if any) 1023541 HMRC Charity Number ZD00288
Charity's principal address Boscastle Playschool , Top School, Fore Street Boscastle Postcode PL35 0AU
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Steve Coom | Chair | |||
| Lara Tucker | Committee | |||
| Lyn Lockyear | Committee | |||
| AmyWinn | Committee | |||
| Louise Smith | Secretary | |||
| Sara Haden | School Liaison | |||
| Committee | ||||
| Committee | ||||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
PPA Playgroup Constitution 1991
- (eg. trust deed, constitution)
Association How the charity is constituted
- (eg. trust, association, company)
Elected by Committee Trustee selection methods
(eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
Our policies and procedures are available at reception and on our website and we encourage our parents and carers to read them.
We have clear risk assessments for every situation that are upheld without fail, ensuring risk is managed and minimalised without inhibiting opportunities for the children.
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
To provide high standards of care to 32 children aged 0-5 giving 3-5 year olds the funded entitlement (and some 2 year old entitlement where applicable) required by Ofsted.
Summary of the objects of the As a village pre-school our vision is to provide the warm, safe and caring charity set out in its atmosphere that young children need so that they can fully benefit from governing document the exploration of themselves and the world around them.
Our aim is to provide a warm, welcoming, safe, educational and fun - environment that promotes learning, self confidence, empathy and
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awareness for all our children, whilst supporting them and their families during their time with us and beyond with their transition to school.
-
Providing a warm, comfortable and interesting environment
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Treating the children and each other with care and respect
-
Listening to parents, encouraging their involvement and valuing their contributions
-
Observing and assessing individual needs and abilities and providing for them
-
Providing a wide range of activities and experiences involving exploration and experimentation
-
Providing on-going opportunities for conversation, explanation, stories, poems, role-play and word play.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
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Maintaining a balance of constants to provide security
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Providing a variety to promote interest and adaptability
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Promoting creative thinking in all seven learning areas
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Valuing effort as much as success
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Valuing and contributing towards own health and well being
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Empowering by giving choices and enabling by giving support.
Additional details of objectives and activities (Optional information)
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As a small charity we are very dependent on the goodwill of parents and interested members of our community.
Many work with us on a regular basis offering ideas, expertise, and contributions of equipment, time and fundraising.
You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
Section D Achievements and performance
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Section D Achievements and performance
Summary of the main We continue to provide full day care, sessional care, breakfast club, achievements of the charity afterschool club and holiday club, and opening for fifty weeks of the year during the year (excluding bank holidays). The year has been tough with low numbers but there has been an upturn and we have seen increasing numbers of children in Play School, Breakfast club and after school as well as good numbers in Holiday Club. Tapestry (EYFS software) has continued to improve our analysis and data collection to ensure the children achieve as much as they can in relation to their staring points, whilst still maintaining our personal approach of knowing our children.
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Section E Financial review
Brief statement of the charity’s policy on reserves
Reserves are held for anticipated emergency repairs also for long term improvements.
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
-
the charity’s principal sources of funds (including any fundraising);
-
how expenditure has supported the key objectives of the charity;
-
investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Boscastle Play School (Boscastle Preschool Play School as it was when we started) was first established in 1969 and has run continuously since. With thanks to family services and Boscastle CP school we were able to design our own setting using the old site of the church hall and moved in during October 2010. Our facilities are second to none as the setting was designed purposely for our children to learn through free flow play.
The outside area has several different levels, the lowest is a well-established wooded area in the Jordan Valley with a small stream, where our children have supervised access and have wonderful adventures learning about nature, animals and the seasons. On the next level we have a productive garden (created in conjunction with the Eden Project) with raised beds which have recently been refurbished (Feb 2017) for the children to plant, grow and ultimately eat their own produce. Directly outside our building is an enclosed area with purpose-built play houses, sandpit and various ride-ons. Also, we have 4 guinea pigs and 2 chickens which the children help to care for.
Inside we have a large open plan area for the children to play, learn and create. We also like to get out and about in the local community and if the weather doesn’t permit we go down to the community centre on a Wednesday morning to do some sports and exercise whilst the playschool itself is used for our baby and toddler group.
We are in a quiet residential area in very close proximity to the primary school, which we have strong links with. Our School Liaison is the reception Class Teacher. We utilise the school canteen which provide school dinners for our children who would like one and encourage them to make their own choices from the menu.
Our opening hours are 8am to 5.30pm; (breakfast club is available everyday) we are open 50 weeks of the year and only close for bank holidays and Christmas. We try to be flexible around child care needs and so provide full day care, sessions and just the odd few hours. We can provide for 20 children at any one time and we currently have 21 children on our register ranging from 2 to almost 5 years old. We offer 2,3 & 4 year old funding for those eligible and extended hours (30 hours) funding as part of the current initiative.
Section G Declaration
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees
Signature(s) Steve Coom Full name(s) Steven Coom Position (eg Secretary, Chair, Chair etc) Date 15th June 2024
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Bank Reconciliation for
Boscastle Pla School y
Financial Year Endin : g
31/08/2023
| BANK ACCOUNT BALANCE | BANK ACCOUNT BALANCE | £ | OPENING BALANCES FOR YEAR | OPENING BALANCES FOR YEAR | OPENING BALANCES FOR YEAR | OPENING BALANCES FOR YEAR | OPENING BALANCES FOR YEAR | £ | ||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Opening Balance | £ | 20,700.59 |
Current Account | Opening | ||||||||
| Statement | Page: | Balance: | £ | 9,955.81 |
||||||||
| Receipts Paid In | £ | 68,034.32 |
||||||||||
| Deposit Account | Opening | |||||||||||
| Payments Paid Out | £ | 60,084.03 |
Statement | Page: | Balance: | £10,744.78 | ||||||
| Closing Balance | £ | 28,650.88 |
||||||||||
| Previous Year Cheques outstanding at Year End | ||||||||||||
| Cheque No: | Amount | Presented | ||||||||||
| BANK RECONCILIATION | £ | Enter Details if applicable | £ | - |
N | |||||||
| £ | - |
N | ||||||||||
| Current Account | Closing | £ | - |
N | ||||||||
| Statement Page: |
21 | Balance: | £ | 18,146.10 |
£ | - |
N | |||||
| £ | - |
N | ||||||||||
| Unpresented Credits | £ | - |
£ | - |
N | |||||||
| Unpresented Debits | £ | - |
£ | - |
N | |||||||
| Unpresented Previous Year | £ | - |
£ | - |
N | |||||||
| Closing Balance | £ | 18,146.10 |
£ | - |
N | |||||||
| £ | - |
N | ||||||||||
| £ | - |
N | ||||||||||
| Deposit Account | Closing | £ | - |
N | ||||||||
| Statement Page: |
Balance: | £ | 10,504.78 |
£ | - |
N | ||||||
| £ | - |
N | ||||||||||
| Closing Funds | £ | 28,650.88 |
£ | - |
N | |||||||
| Unreconciled Amount: | -£ | 0.00 |
Opening Balance | £ | 20,700.59 |
|||||||
| Agrees to Summary Sheet | Agrees to Summary by Fund Sheet | |||||||||||
| Opening Balances | Agree? | YES | Opening Balances | Agree? | YES | |||||||
| Closing Balances Agree? | YES | Closing Balances Agree? | YES | |||||||||
| Petty Cash Balances | Agrees to Summary by Month Sheet | |||||||||||
| Opening Balance as Summary | Opening Balances | Agree? | YES | |||||||||
| Closing Balance as Summary | Closing Balances Agree? | YES |
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