## **Trustees' Annual Report for the period** ||Period start date|Period start date|||Period end date|Period end date|| |---|---|---|---|---|---|---|---| ||1|Sept|2019||31|August|2020| |**From**||||**To**|||| ## Section A Reference and administration details **Charity name** Boscastle Pre-School Playgroup **Other names charity is known by** Boscastle Playschool Registered charity number (if any) 1023541 HMRC Charity Number ZD00288 **Charity's principal address** Boscastle Playschool , Top School, Fore Street Boscastle **Postcode PL35 0AU** **Names of the charity trustees who manage the charity** |1
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**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Steve Coom|Chair||| ||Lara Tucker|Committee||| ||Miss Oxenbury|School Liaison||| ||Hannah Richardson|Treasurer||| ||Lyn Lockyear|Committee||| ||Bethan Allen|Committee||| ||Lisa Hinkenbottom|Secretary||| ||Meg Edwards|Committee||| ||Tracey Patrick|Committee||| ||Becky Walker|Committee||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** 1 June 2021 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document PPA Playgroup Constitution 1991 - (eg. trust deed, constitution) Association How the charity is constituted - (eg. trust, association, company) Elected by Committee Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; Our policies and procedures are available at reception and on our website and we encourage our parents and carers to read them. We have clear risk assessments for every situation that are upheld without fail, ensuring risk is managed and minimalised without inhibiting opportunities for the children. - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** To provide high standards of care to 32 children aged 0-5 giving 3-5 year olds the funded entitlement (and some 2 year old entitlement where applicable) required by Ofsted. **Summary of the objects of the** As a village pre-school our vision is to provide the warm, safe and caring **charity set out in its** atmosphere that young children need so that they can fully benefit from **governing document** the exploration of themselves and the world around them. Our aim is to provide a warm, welcoming, safe, educational and fun - environment that promotes learning, self confidence, empathy and **TAR** 2 June 2021 awareness for all our children, whilst supporting them and their families during their time with us and beyond with their transition to school. - Providing a warm, comfortable and interesting environment - Treating the children and each other with care and respect - Listening to parents, encouraging their involvement and valuing their contributions - Observing and assessing individual needs and abilities and providing for them - Providing a wide range of activities and experiences involving exploration and experimentation - Providing on-going opportunities for conversation, explanation, stories, poems, role-play and word play. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** - Maintaining a balance of constants to provide security - Providing a variety to promote interest and adaptability - Promoting creative thinking in all seven learning areas - Valuing effort as much as success - Valuing and contributing towards own health and well being - Empowering by giving choices and enabling by giving support. **Additional details of objectives and activities (Optional information)** **TAR** 3 June 2021 As a small charity we are very dependent on the goodwill of parents and interested members of our community. Many work with us on a regular basis offering ideas, expertise, and contributions of equipment, time and fundraising. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance **TAR** June 2021 4 ## Section D Achievements and performance **Summary of the main** The Year 2000 gave the world a new challenge – COVID19 arrived! **achievements of the charity during the year** The Playschool was obviously closed as prescribed by Government guidelines, staff were furloughed as appropriate, and Cornwall Council assisted in the running of the Playschool with a grant. No Staff were made redundant and thanks to specific individuals the play school was kept viable even during lockdown. We continue to provide full day care, sessional care, breakfast club, afterschool club and holiday club, and opening for fifty weeks of the year (excluding bank holidays). Being one of only a few settings to provide full day care and holiday care has meant we have been close to capacity throughout the year. Competition has increased but we are still close to our complement throughout the year. Added to our animal collections with Hens (male and female), the eggs leading to a whole raft of opportunities for learning. The life cycle of the animals has been part of the learning experience and with a hen dying as well as Guinea pigs being added provides excellent opportunities to extend the children’s experiences of the world. The flat play area in the valley (by our stream) has a play house and has continued to increase role playing Tapestry (EYFS software) has continued to improve our analysis and data collection to ensure the children achieve as much as they can in relation to their staring points, whilst still maintaining our personal approach of knowing our children. **TAR** June 2021 5 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** Reserves are held for anticipated emergency repairs also for long term improvements. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** Boscastle Play School (Boscastle Preschool Play School as it was when we started) was first established in 1969 and has run continuously since. With thanks to family services and Boscastle CP school we were able to design our own setting using the old site of the church hall and moved in during October 2010. Our facilities are second to none as the setting was designed purposely for our children to learn through free flow play. The outside area has several different levels, the lowest is a well-established wooded area in the Jordan Valley with a small stream, where our children have supervised access and have wonderful adventures learning about nature, animals and the seasons. On the next level we have a productive garden (created in conjunction with the Eden Project) with raised beds which have recently been refurbished (Feb 2017) for the children to plant, grow and ultimately eat their own produce. Directly outside our building is an enclosed area with purpose-built play houses, sandpit and various ride-ons. Also, we have 4 guinea pigs and 2 chickens which the children help to care for. Inside we have a large open plan area for the children to play, learn and create. We also like to get out and about in the local community and if the weather doesn’t permit we go down to the community centre on a Wednesday morning to do some sports and exercise whilst the playschool itself is used for our baby and toddler group. We are in a quiet residential area in very close proximity to the primary school, which we have strong links with. Our School Liaison is the reception Class Teacher. We utilise the school canteen which provide school dinners for our children who would like one and encourage them to make their own choices from the menu. Our opening hours are 8am to 5.30pm; (breakfast club is available everyday) we are open 50 weeks of the year and only close for bank holidays and Christmas. We try to be flexible around child care needs and so provide full day care, sessions and just the odd few hours. We can provide for 20 children at any one time and we currently have 21 children on our register ranging from 2 to almost 5 years old. We offer 2,3 & 4 year old funding for those eligible and extended hours (30 hours) funding as part of the current initiative. ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees** **Signature(s)** Steve Coom **Full name(s)** Steven Coom **Position (eg Secretary, Chair,** Chair **etc) Date** 28th June 2021 **TAR** 6 June 2021 Bank Reconciliation for Boscastle Play School BANK ACCOUNT BALANCE Financial Year Ending: 3110812020 OPENING BALANCES FOR YEAR Opening Balance £ 31,194.99 Opening Balance.. Page." £ 19,943.91 Receipts Paid In £ 89.822.12 DepositAccount Opening Statement Page." ￿ Balance.. Payments Paid Out £ 75,360.30 £11.251.08 Closlng Balance £ 45.656.81 Prevh>us Year Cheques outstanthng at Year End Cheque No: Amount Prwnted Enter Details rfapplicable BANK RECONCILIATION CurrentAccount Statement Page." Closing 21 £ 34,C60.43 Unpresented Credits Unpresented Debits Unpresented Previous Year Closing Balance £ 34.060.43 Deposit A¢count Statement Page.. ￿]Balance." £ 11,596.38 Closing Funds £ 45.656.81 Unreconciled Amount: Opening Balance £ 31,194.99 Agrees to Summary Sheet Opening Balances Agree? Closin Balances A ree? Agrees to Summary by Fund Sheet Opening Balances Agree? Closing Balances Agree? YES YES YES YES Petty Cash Balances Agrees to Summary by Month Sheet Opening Balances Agree? Closin Balances Agree? Opening Balance as Summary Closin Balance as Summary YES YES Summary of Receipts & Payments Boscastle Play School For period to: 31/08/2020 Receipts Bank Pety Cash Total Donations Grants £ 17,610.09 £ 17,610.09 Bank Interest Fees £ 23,917.73 £ 47.280.18 £ 23,917.73 £ 47.280.18 Fundin Refunds Transfers $74.70 574.70 pè eash 439.42 439A2 bank lo £ 89.822.12 £ 89.822.12 Payments Bank Petty Cash Total Salaries £ 66.912_11 £ 66,912.11 2￿00 Staff Trainin & other Costs 284.00 Renl 400.00 400.00 Insurance 662.18 662.18 Admin & Stationery Costs Publiu & hAaTketin 662.55 66155 85.75 85.75 utiir(ies 1,n3.34 1.773.34 Volunteer Costs Generdl Su 586.57 Subscriptions Professional Fees 625.63 625.63 468.00 Pension 1,720.50 1.720.$0 Transfers 114.70 114.70 Maintainen 625.55 625.55 Refvnd Bank Char es Pe Cash 439.42 439.42 £ 74.920.88 439.42 £ 75,360.30 Current Surplus (Deficit Funds Brought Forward Funds Carried Forward £ 14,901.24 £ 31,194.99 £ 46,096.23 439A2 £ 14461.82 £ 31.194.99 £ 45.656.81 100.00 CHARITY COMMISSION I Independent examiner's FOR ENGLAND AND WALES, report on the accounts Section A Independent Examinerfs Report Report to the Irusteesl embers of oSC(45 ( Lg ILAY SCHcgO si103 On accounts for the year ended loLO Charity no {rf any) 1013rU- I Set out on pages .5f oTrJ 10 I report to the trustees on my examination of the accounts of the above charty {Ihe Tnjstl for year ended Responslbllitles and As Ihe charttj. truste5 of the Trust. you are responsible for the preparation basis of report oflhe accounls in accordan￿ ￿th the requirements oflhe Charities Act 2011 {Ihe W. I report in respect of my examination ol the TrLFSt's accounls caTtted out under sedion 145 of the 2011 Act and in carying out my examination, I have follo￿Ed the applicable DKed]OF￿ given by the Charity Commission under section 145(5)(b} of the Ad. I have completed my examinab"on. I ￿nfiM7 that no material matters have come to my attention in connection Mrith the examination sthit*) gwes me cause to believe that in. any material Independent examinerfs ststement accounting records Voere not kept in aC￿rdance with section 130 of the A(* or the acD)unts do not accord a{￿untr"ng re(x)rds I have no cOn￿mS and have come auoss no other matteES in connection th the examination to which attenlton should be dravm in order to enable a proper understandirKJ ofthe accounts to be reached. . Please delete the words in the brackets rfthey do not appty. Slgned: Name: SIMotsJ Jxfo Relevant professional qualrfi&ition{s) or body Irf any): Add HILL cl4 rtCLf-o)Ci f qL) 6-. ,LfvJL4J 04 ￿- IER October 2018 Section B Disclosure Only complete rf the exanNner rfftds tg hvjhlight matters of concem (see CC32. Independenl examination of chaiity ac(J)unts: directions and guidan￿ for examiners). Give here brief details of S any items that the examiner wishes to disclose. IER October 2018