Stowey Bears Pre-School Mill Close Nether Stowey, Bridgwater, Somerset, TA5 1NX 01278 734636
## Stowey Bears AGM Minutes 30.11.23
Present Lucy Mayhew (Chairperson) Rachel Penny (Preschool Manager) Tina Miller (Business Manager) Sophia Bellamy (Deputy Chairperson) Bryony Quinn Katherine Selly Emma Draper Emma Barrow Jules Jameson
Apologies Ellie Higginson (Secretary) Lucy Carpenter Becky Hanham Hannah Fraser Agenda Welcome Highlights HR Financial report Appointment of Committee Members Fundraising Any other business
Welcome from Lucy
## **Highlights**
Outside classroom - waiting on shelter to make it useable in winter Dance teacher starting back with weekly sessions from Jan
## **HR**
Would be useful to develop a Whatsapp for bankstaff — message out for availability, covering lunches etc
**Stowey Bear Pre-School Registered Charity No. 1023538**
Rachel to make on call list against weekdays that people have availability to help
## **FINANCE**
Fees – Fee increase was well received by parents - no concerns raised
Reusable hand towels instead of paper towels, better for environment and finances Bryony offers to make some reuseable hand towels to trial this in the setting
Some parents didn’t understand the £2 lunch rule Tina to put clear explanation in the newsletter
Possibility of Somerset council going bankrupt discussed. EYA have said that they would cover 95% of funding if council goes bankrupt
Tina has looked at this projection and at 95% it should be ok for Stowey Bears to remain solvent
## **Committee Roles**
People would like to see the job description for committee roles – EYA have one we can use Suggestion to advertise the countdown to when roles need filling, this could be done via Tapastry
Lucy Mayhew - would like to step down as Chair with immediate affect. Sophia Bellamy will move from deputy chair to Chair until the end of the academic year Sophia Bellamy would like to step down at end of year
## Chairperson
Lucy Mayhew stepped down
Sophia Bellamy proposed by Rachel Penny, seconded by Lucy Mayhew
## Deputy Chairperson
Sophia Bellamy stepped down
Lucy Mayhew proposed by Sophia Bellamy, seconded by Bryony Quinn
## Treasurer
Sophia Bellamy stepping down once Jules Jameson has EY2 in place Jules Jameson proposed by Lucy Mayhew, seconded by Rachel Penny
## Secretary
Ellie Higginson stepped down Bryony Quinn proposed by Lucy Mayhew, seconded by Tina Miller
## Health and Safety
Lucy Mayhew proposed to continue in posy by Rachel Penny, seconded by Sophia
## Safeguarding
Hannah Fraser proposed to continue in post by Tina Miller, seconded by Lucy Mayhew
Additional Committee Members Lucy Carpenter Hannah Faser
**Stowey Bear Pre-School Registered Charity No. 1023538**
## Becky Hannam
All committee members are parents of school leavers - need to recruit new members this year – all to action
## **FUNDRAISING**
Would be beneficial to create shared resources google file with templates and letters etc that anyone in committee can access (including raffle doner letter)
Keen to start a fundraising sub group within committee, Lucy Mayhew would like to lead this Calendar for fundraising targets — share/run by fundraising team? January have a fundraising-only meeting
## **AOB AND LOOKING FORWARD**
Staff don’t want to use extra room anymore, happy with current space at setting Tina looking into external storage for children’s records OR renting the spare little room Can parish council help us with storing kid’s files (Jules will speak to Parish Council) Rachel closed books for new children until September! List for September is ready. Rachel to put together “wish list” for items, activities, and people for fundraising team to work towards financing
Bryony to make a google survey for feedback forms to make them easier for parents to fill in
**Stowey Bear Pre-School Registered Charity No. 1023538**
elco e
- i hli hts
- in nci l e ort
- ittee oles
- ndr isin
- n tst ndin siness
ro idin n rt rin en iron ent to children
- children r d ted ro towe e rs to ether towe ri r chool
- redictin children will ke th t tr nsition this e r
- er s ccess l ster r t ternoon
- rent r e s res lts
- tside l ssroo h s een er o l r nd ene ici l to the children s le rnin
- ntrod ction o the d nce te cher who w s er o l r
**Stowey Bear Pre-School Registered Charity No. 1023538**
ew n er
- ew e er o st
- ecr it ent d te
- in s siness nd in nce n er h s de s re th t we re in in nci ll s st in le rotectin the reser e nd rein estin where re ired
- nk cco nt o enin l nce o nd closin l nce o
- ew r nt ro o to e sed or e c rsions nd tri s incl din the in the closin l nce nd o r k contin enc re ins so we h e il le inco e to st rt the e r
- ot l inco e w s nd tot l e endit re e ended with ro it o o which s een rein ested into reschool in new sensor e i ent which incl des w ll nel sensor t es wei hted l nket ish sensor t e disco li ht ew ch irs or the roo tdoor lind nd rti ici l r ss or o tdoor cl ssroo ew slide re l ce ent t ni or
**Stowey Bear Pre-School Registered Charity No. 1023538**
- es were o r l r est o t oin r nd ll w es cross the o rd incre sed in line with tion l ini e incre se in ril er the l st two e rs we h e incre sed o r w es inline with o ern ent ini w e incre ses
- ees his e r we incre sed o r ees ro or e r olds nd or e r olds to or e r olds nd or e r olds e ke t o r h l ho r l nch s er ision ee t e incre sed o r d il sn ck ee ro to inline with ood rices incre sin nd introd ced d il cons le ee o to co er ess l in redients tiss es etc
**Stowey Bear Pre-School Registered Charity No. 1023538**
- h ir erson nd e t c rrentl c hew nd o hi ell
- re s rer c rrentl o hi ell
- ecret r c rrentl llie i inson
- e lth nd et c rrentl c hew
- e rdin c rrentl nn h r ser
- ndr isin
- el s ccess l in o with ether towe ri r chool in e r r nd ster le s the i ndr isers n ddition to s ller s les nd the e rl ew le
- oin orw rds hrist s oncert nd le rin er ide s
**Stowey Bear Pre-School Registered Charity No. 1023538**
ndin into the second roo c rrentl sed co ncil
ri s
**Stowey Bear Pre-School Registered Charity No. 1023538**
||**Stowey Bears**|**Stowey Bears**|**Stowey Bears**|**Stowey Bears**|**Stowey Bears**|**Stowey Bears**|**Stowey Bears**|**Stowey Bears**|**Stowey Bears**|**Stowey Bears**|**Stowey Bears**|**Stowey Bears**|**Stowey Bears**|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||**2022-23**|||||||||||||
|||||||||||||||
||**Sep-22**|**Oct-22**|**Nov-22**|**Dec-22**|**Jan-23**|**Feb-23**|**Mar-23**|**Apr-23**|**May-23**|**Jun-23**|**Jul-23**|**Aug-23**|**TOTAL**|
|**INCOME**||||||||||||||
|Fees|3,159.91||3,476.41|107.45|1,837.80|1,012.40|1,356.46|823.40|443.25|1,378.70|963.35|-|**14,559.13**|
|2year old free entitlement||-|-||546.13|-|1,800.52|4,034.39|-|-||-|**6,381.04**|
|3/4year old free entitlement|4,598.77|2.73|-|1,130.90|11,212.99|1,859.22|1,092.26|14,740.96|111.35|-|5,508.66|-|**40,257.84**|
|EarlyYears Pupil Premium|-|-|-||-|-|54.00|-|-|-|-|-|**54.00**|
|Fees for snack/lunch|397.91|-|427.91|-|457.41|-|489.91||928.41|1,217.45|-|-|**3,919.00**|
|Fundraising|-|25.10|73.54|489.50|19.11|113.90|1,091.53|15.48|20.28|-|251.18|-|**2,099.62**|
|Bank interest|-|-|-|-|-|-|-|-|-|-|-|-|**-**|
|Registration fee|140.00||60.00||100.00|40.00|20.00|40.00|60.00|||||
|Other|-|48.00|88.00||10.00|-|-|-|-|-|-|-|**146.00**|
|**Total**|**8,296.59**
**75.83**
**4,125.86**
**1,727.85**
**14,183.44**
**3,025.52**
**5,904.68**
**19,654.23**
**1,563.29**
**2,596.15**
**6,723.19**
**-**||||||||||||**67,416.63**|
|||||||||||||||
|**EXPENDITURE**||||||||||||||
|Salaries(Inc Hol & Tax)|2,983.23|3,877.81|4,408.70|3,979.74|3,348.67|4,361.05|4,010.03|3,700.09|4,781.23|4,879.24|4,678.03|3,732.30|**48,740.12**|
|Employers National Insurance|-|-|-|-|-|-|-|-|-|-|-|-|**-**|
|Recruitment|59.10|13.00|-|46.10|13.00|-|-|-|-|-|-|13.00|**144.20**|
|Staff training|-|90.00|28.80|18.00|504.00|-|96.00|-|-|-|-|-|**736.80**|
|Rent and rates|-|-|-|-|-|-|-|-|-|-|-|-|**-**|
|Utlities|251.03|223.25|263.21|1,969.44|420.14|461.80|473.92|393.68|135.94|-|482.60|986.45|**6,061.46**|
|BuildingMaintenance/cleaning|227.30|343.20|270.00|72.00|36.00|-|402.00|36.00|72.00|108.00|139.00|36.00|**1,741.50**|
|Insurance/OFSTED|83.55|83.55|83.55|86.40|86.98|86.96|86.96|86.96|86.96|86.96|86.96|86.96|**1,032.75**|
|Telephone/Internet|43.80|43.80|43.80|44.16|43.80|43.80|43.85|49.28|47.32|55.77|50.28|50.28|**559.94**|
|Food costs/snacks|70.02|47.42|64.18|58.37|77.40|56.75|35.43|58.86|31.46|85.70|34.59|-|**620.18**|
|Consumables|125.03|-|500.69|61.01|15.64|35.15|154.39|12.39|8.89|31.53|198.72|-|**1,143.44**|
|Equipment|45.00|55.86|-|41.53|11.18|135.99|2.50|387.15|476.82|876.00|2.26|-|**2,034.29**|
|Subscriptions/memberships|205.20|109.68|34.80|34.80|34.80|69.80|34.80|43.14|69.80|39.60|39.60|39.60|**755.62**|
|Marketing|23.26|158.40|-|-|-|-|-|-|-|-|-|-|**181.66**|
|Admin costs -postage etc|-|-|15.54|-|-|-|-|-|-|-|-|-|**15.54**|
|Professional fees(accountant / HR /payroll)|-|-|-|-|-|-|-|-|-|-|-|-|**-**|
|Enrichment/Education|-
-
-
-
90.00
-
-
-
-
-
610.00
294.00
**4,116.52**
**5,045.97**
**5,713.27**
**6,411.55**
**4,681.61**
**5,251.30**
**5,339.88**
**4,767.55**
**5,710.42**
**6,162.80**
**6,322.04**
**5,238.59**||||||||||||**994.00**
**64,761.50**|
|**Total**||||||||||||||
|||||||||||||||
|**Cash flow movement**|**4,180.07**|**4,970.14**
**-**|**1,587.41**
**-**|**4,683.70**
**-**|**9,501.83**|**2,225.78**
**-**|**564.80**|**14,886.68**|**4,147.13**
**-**|**3,566.65**
**-**|**401.15**|**5,238.59**
**-**|**2,655.13**|
|**Opening Balance**|**-**
**4,180.07**||**790.07**
**-**|**2,377.48**
**-**|**7,061.18**
**-**|**2,440.65**|**214.87**|**779.67**|**15,666.35**|**11,519.22**|**7,952.57**|**8,353.72**||
|**Closing Balance**|**4,180.07**|**790.07**
**-**|**2,377.48**
**-**|**7,061.18**
**-**|**2,440.65**|**214.87**|**779.67**|**15,666.35**|**11,519.22**|**7,952.57**|**8,353.72**|**3,115.13**||
|||||||||||||||
|**Staff wage as a % of income**|36%|605%|107%|212%|24%|124%|130%|23%|401%|242%|66%|585%||
Mrs Donna Richards 7 Harry Prowse Close
Nether Stowey
Bridgwater
Somerset TA5 1BF 18/05/2024
Mrs Tina Miller
Stowey Bears Pre-School
Nether Stowey
Dear Mrs Miller,
As requested, I have reviewed the accounts you prepared for Stowey Bears Pre-School, in conjunction with the supporting documentation you supplied.
After reviewing the paperwork submitted to me, I can confirm the following:
- All transactions have been accurately accounted for
- All bank accounts reconcile with statements provided
- All balances were found correct
On this basis, I can confirm that the accounts you have prepared are an accurate reflection of the financial transactions which took place during the financial year.
Regards
Donna Richards.