## **ROTARY CLUB OF SALCOMBE TRUST FUND** REGISTERED CHARITY NO: 1023433 **TRUSTEES REPORT AND ACCOUNTS FOR THE YEAR ENDED** **30[TH] JUNE 2024** ## **ROTARY CLUB OF SALCOMBE TRUST FUND** ## **TRUSTEES REPORT (Year Ending 30[th] June 2024)** **The Trustees present their Report and Accounts for the year ended 30[th] June 2024** ## **STRUCTURE, GOVERNANCE AND MANAGEMENT:** ## **Registered Charity No:** 1023433 **Trust Fund’s Contact Address:** Elm Cottage, Galmpton, Kingsbridge, TQ7 3EY ## **Trustees:** Richard John Edwards Edwin John Sampson John Howard Cooke Paul Hamilton Brayton Trustee selection: Trustees are appointed from the Officers of the Club (President, Secretary, Treasurer and Past Presidents). **Governing Document:** Trust Deed dated 7[th] April 1982. ## **Aims and Activities:** Aims of the Trust Fund: To raise Funds within Salcombe, Malborough and Hope Cove to support local charities and deserving projects/causes. As well as National and International causes usually within the world wide Rotary Umbrella. Main activities: - 1) Organisation and Operational Management of a day long Festival (Crabfest) during the first Bank Holiday weekend in May in Salcombe. - 2) Organisation of public dinner with Raffle and Auction. - 3) Organisation of Community Carol Service with collection taken. - 4) Collection made when taking a sleigh decorated float with Father Christmas around our area two evenings in December. Funds raised by the above are supplemented by public and member donations. ## **Achievements:** Making Annual Donations/grants totalling over £24,000 benefitting 9 local and national charities. A Summary of these donations/grants is shown in the Trust Accounts. This year we have exceeded all previous years in terms of income and donations quite considerably. This was mainly due to an additional revenue stream to our main fundraising event which was for this year only. Other adjustments to our fund raising events also produced positive results. We therefore conclude that this year was, once again, a successful year in achieving our aims. ## **Additional Governance:** Club and Trust matters are discussed at weekly meetings of members. Once a month there is a Business Meeting at which decisions are made on projects, applications for funding and donations. A Financial Status Report is given at each Business Meeting (bank balances, payments in the pipeline, payments made). ## **Declaration:** The Trustees declare that they have approved the Trustees Report above. RICHARD JOHN EDWARDS EDWIN JOHN SAMPSON JOHN HOWARD COOKE PAUL HAMILTON BRAYTON CHARITY ACCOUNT YEAR 23124 GAINILOSS FOR YEAR YEAR 22123 INCOME FWORKS £ 6.405 00 CRABFEST £ 38,34075 £ 3,897.96 £ 23,306 02 MISC FUND RAISING XMAS FLOAT £ CAROLS £ ODDS £ 297.00 360.16 558.23 270 16 436.15 643 07 £ 28,675.44 £ 45.839 06 EXPENDITURE: .OSTS OF FUNDRAISING EVENTS.. F'WORKS £ 3.758 70 CRABFEST £ 17,935.76 MISC (Refunds & Transfers) £ 100.00 Credit Card Proce$$ing Fees £ £ 1.345.14 £ 12.823 63 464.77 46S.95 22,260 41 274 63 £ 14.908 17 SPEND ON COMMUNITY EVENTS. XMAS TREE £ CAROLSISANTA SLEIGH FLOAT £ SENIOR CITIZEN DINNERIPANTO £ CROCUSES £ 240.00 187.91 18570 538.94 207.00 888.57 175.00 768.61 £ 1,43451 DONATIONS. 24,875 50 £ 13.220 00 £ 47,904.52 £ 29.562.68 LOSS IN YEAR -£ 2.065 46 887 24 BALANCE SHEET FOR YEAR AT 0110712023 ASSETS BANK BALANCE £ 17,S01.21 YOUTH ACCOUNTS BALANCES £ 507.87 FUNDS OIS FROM YEAR 22123 INCOME £ 905.00 YEAR 24125 FUNDS ALREADY RECEIVED 1,535.00 PAYMENTS OIS FROM YEAR 22123 PAID £ 17.422.91 £ 2.005.80 RESTRICTED -£ 1 16239 £ 18,266 32 £17.379 08 AT 3010612024 ASSETS BANK 8ALANCE £ YOUTH ACCOUNTS BALANCES £ FUNDS OIS TO BE RECEIVED YEAR 24125 £ YEAR 24125 FUNDS ALREADY RECEIVED -£ 15,429.60 514.02 680.00 £ 17,501 21 507.87 905.00 RESTRICTED 690.00 -£ 1.535.00 DEBTS PAYMENTS OIS TO BE PAID YEAR 24125 620.00 £15,31362 £ 17.379 08 ASSET CHANGE IN YEAR -£ 2.065.46 887.24 BALANCED 0.00 ,I,d ANALYSIS BY EVENT DONATIONS FROM ACCOUNT AMOUNT WHO TO FIREWORKS INCOME 750.00 £ 5.000.00 £ 2.500.00 550.00 Salcombe Regatta Devon Air Ambulance Devon Mind Salcombe Xmas Lights Chill South Devon Cliff House Trust Salc Minibus RBL Poppy Appeal The W1nd Project TOTAL 7,940.00 3,398 70 COSTS PROFIT 4.541 30 £ 2.500.00 948.00 100.00 XMAS FLOAT INCOME 297.00 259.66 COSTS 27.50 £ 12,500 00 £24,875 50 PROFIT 37.34 CAROLS INCOME COSTS 360 16 31500 PROFIT 45.16 ,)AgFEST IN ftOME 37.425.75 17,935 78 COSTS PROFIT 19,489.99 SENIOR CITIZEN DINNER INCOME COSTS 638.95 LOSS 638 95 TOTAL OF PROFITS: 23.474.84 INCOME ODDS OUTGOING ODDS ILIONATIONS: 43e.15 1.100.95 24,875.50 LOSS IN YEAR 206546 Signe Dale". O(.of-ts Edwards. Treasurer & Trustee CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts ••+ Section A Independent Examiner's Report Report to the trusteesl members of ROTARY CLUB OF SALCOMBE TRUST FUND On accounts for the year ended TH 30 JUNE 2024 Charity no (if any) 1023433 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 3010612024. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below ') in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: 51412025 Name; Anthony John Burn Relevant professional qualification(s) or body (if any): Fellow if the Institute of Chartered Accountants in England & Wales Address: Sutton Cross House South Milton Kingsbridge, TQ7 3JG IER October 2018 Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018