BTM Brass Band Trustees’ Annual Report 2023-2024 (taken from AGM minutes (06/10/2024)
Jeff Hutcherson reflected on good results at the GBBA contest and the Regional Finals, and the band gaining Championship status once again. This will be a big step up for the band, and Jeff thanked the band for good attendance which is reflected in performance and results.
Jeff spoke about the progress the BTM Next Generation has made and thanked Lloyd Barnaby and his team for the hard work they have put in which has not gone unnoticed.
That’s Brass needs to be re-launched, Jeff noted that the ensemble used to be the band’s main income, however, this needs even more commitment from already busy players. We will need to revamp the music.
Jeff thanked individuals who have become more involved this year, and reflected on a positive principals’ meeting recently.
Whilst Andrew Tossell took over as Acting Treasurer only a few months ago, he had prepared accounts in time for the meeting, and Claire Thomas had audited the accounts from records for 2023-2024, many thanks to her. Jeff thanked Andrew for his work so far:
Andrew described the difference between the income and expenditure – last year showed a loss of £15k approx. much of which was taken up by work on the building. Andrew talked about ways to increase income and decrease spending, he will look at claiming Gift Aid shortly. Andrew spoke about donations from players and their families and the need to increase these, he will look into claiming Gift Aid on them if possible. Andrew thanked Ceri James for her work on the 100 club and told the meeting that we are able to purchase uniforms with this money. Andrew encouraged band to join the 100 club and extend it to family and friends.
Jeff talked about the cost of building work this year which keeps the building fit for purpose into the future.
Jeff also spoke about our Safeguarding responsibilities which applies to both children and adults.
Aims for 2024-2025
Consolidate position in Championship Section
Consolidate financial position
Jeff Hutcherson – Chairman and Trustee Trevor Isaac – Vice-Chairman and Trustee
October 2024
Income and Expenditure Statsment Year ended 31 May 2024 BTM Band Income 2024 2023 100 Club donations Gifts 50th Paty takings Amazon Smile Charitable donations Band jobs Concert income Grants/sponsorship Fundraising Hire of Band Room Uniforms Refreshments Next Generation subs Pool Table Prize Money Rock Bands Senior Band subs Interest Book club 979.50 116.77 1,021.20 1,930.50 63.98 25.00 2,567.00 1,858.88 4,618.33 11,455.00 1,292.42 365.00 95.00 729.24 3,339.00 260.00 55.00 3.717.00 30.00 1,015.00 260.00 2,440.00 246.13 250.00 520.00 2,240.00 856.21 281.00 27,137.47 15,489.69 Cost of sales: Purchase Instruments Gross profit Expenditure: 100 Club Prize money Accountant Adverts and Marketing Cleaning Bank fees Contest expenses Conductor Expenses Entertainment for 50th paty Insurance IT software and consumables Utilities Music Photocopier Player expenses Player gifts Postage Printing Stationery/ equipment Refreshments Registration fees Staff training Studio Equipment Repairs and Maintenance Building Subscriptions Telephone and Intemet Transport Tuition Fees TV licence Venue Hire Uniforms Water cooler 13,649.02. 13,488.45 8,085.00 7.404.69 305.80 300.00 132.00 880.00 84.56 1,529.15 2,323.53 507.00 132.00 97.72 695.00 3,325.00 4,508.56 3,133.74 481.40 1,170.56 140.00 1,061.96 330.00 211.40 5.55 499.04 869.40 210.00 25.00 2,895.35 1.529.46 296.01 1.124.06 250.00 145.50 6.85 181.00 244.96 34.00 91.00 10,394.00 82.08 566.14 1,182.27 1,480.00 159.00 415.00 582.00 770.35 7,213.37 169.84 501.26 2,924.51 840.00 158.22 1,237.35 662.79 27,984.07 29,371.87 Loss for year 14,495.62 21,967.18 l cThcLLd knjo QCCdLATh(f h 4LA4£ ocu&Trk 2¢(M(fj oi Iiolaoa
Examiner’s Report – BTM Brass Band – 2023-2024
I checked the accounts to source documents and bank statements and agree these are accurate accounts.
The accounts show loss of £14,495.62 during this period, however, this was due mainly to extensive building and refurbishment work that was carried out to maintain the infrastructure and future proof the building.
I understand that the Society is looking for ways to cut costs and increase income for this reporting period and beyond.
Claire Thomas – Auditor – October 2024