SHREE PRAJAPATI ASSOCIATION U.K. - LONDON BRANCH REGISTERED CHARITY NO. 1023400 TRUSTEES ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2024 Registered office: 519 North Circular Road Neasden LONDON NW2 7QG
SHREE PRAJAPATI ASSOCIATION U.K. - LONDON BRANCH FINANCIAL STATEMENTS YEAR ENDED 31ST MARCH 2024 CONTENTS PAGE Page Legal and administrative Trustees Annual Report Independent examinels report to the trustees Statement of financial activities Balance sheet Notes to the financial statements 9-13
SHREE PRAJAPATI ASSOCIATION U.K. - LONDON BRANCH FINANCIAL STATEMENTS 31ST MARCH 2024 LEGAL AND ADMINISTRATIVE INFORMATION STATUS.. Regislered Charity No. 1023400 ADDRESS.. 519 North Circular Road Off Aboyne Road Neasden London NW2 7QG EXECUTIVE COMMITTEE.. Champakbhai Mistry Hon. President ANindbhai D Mistry Hon. Vice President Kishorbhai Lad Hon. Secretary Vinay Hansraj Hon. Treasurer Niru R Mistry Hon. Mahila Convener Sandeep J Mistry Hon. Youth Leader CUSTODIAN TRUSTEES.. Gitaben K Mistry Bhave5h Mi5try Niruben P Mistry INDEPENDENT EXAMINER.. Mr. Jayant Mistry 4 Priory Way North Harrow Middlesex HA2 6DH BANKERS". Barclays Bank plc 62-64 Lower High Street Walford Hertfordshire WD17 2BT
SHREE PRAJAPATI ASSOCIATION U.K. - LONDON BRANCH TRUSTEES ANNUAL REPORT YEAR ENDED 31ST MARCH 2024 The Iruslees have pleasure in presenting their report and the unaudited financial statements of the charity for the year ended 31st March 2024. Reference and administrative details Reference and administrative details are shown in the schedule of members of the board and professional advisers on page 1 of Ihe financial statements. Structure overnance and mana ement Governin document The Association was established in 1975 and is registered with the Charity Commission No. 1023400. Shree Prajapati Association U.K. London (SPA - London} is a registered charily governed by its constitution that was revised, approved by the Charity Commission and adopted at the AGM on 10 May 2015. Trustees and or anisation SPA - London is organised as an independent association of Prajapati residents in London and surrounding area and is run entirely by membership of volunteers who pay an annual or life membership subscriptions. 11 is an unincorporated association governed by a constitution and managed by an Executive Committee elected annually by the members. The members ofthe Execulive Committee are the trustees for the purpose of charity law, in whom the control. management and administration of Ihe Association is vested. The trustees give their time freely and receive no remuneration or other financial benefits. The trustees rneel as a body approximalely once a month and are responsible for all decisions taken in relalion to running the charity, the community facilities and the activities provided by the charity. To assist in the smooth running of the charity the trustees have set up several sub- committees that help them oversee certain aspects of the charity's work. Sub-committees are currently sel up for finance, for the day-to-day management of the building, Mahila (ladies) activities and youth aclivilies. Each sub-committee report back with their recommendations to the full meeting of the t¥ustees. The trustees who served during the year are set out on page 1. The names of the custodian truslees are also stated on page l. All those who attend our functions and fall within our membership criteria are encouraged to become members to enable them to be elected to the Board in the future if they so wish. These members are mostly Prajapali residents in London and surrounding area. Related arties The charity is associated with Shree Prajapati Association (UKI, which is the national body under which various branches unileand carry out its main objective. The national body and other branches associated are all independently registered charities or voluntary groups. Risk mana ement The Executive Committee have assessed the major risks lo which the charity is exposed. those related lo the operations and finances Df the Associalion, and these have been minimised by the implementation of procedures for authorisation of all Iransactions, monitoring of events and appropriate insurance indernnilies. The trustees have nol identffied any other major risk lo which the charity is exposed. Ob-ectives and activities The core object of the Association is the advancemenl of Hindu religion and education. particularly in Hindu culture and the relief of poverty and sickness among the Prajapati Community in Gujarat, Uniled Kingdom and local charities in UK and Gujaral The Associalion, as part of it5 normal activity, organise all annual cultural, religious, and social events. We wantlo make ourcommuntty hall as a¢$s[ble andwelcoming venue where all Hindus and ils members orthose who wish to know more aboul our faith, can gather lo learn about their religion and worship. We are also fortunate to have a small mandir (temple) on our premises.
SHREE PRAJAPATI ASSOCIATION U.K. - LONDON BRANCH TRUSTEES ANNUAL REPORT YEAR ENDED 31ST MARCH 2024 Ob ectives and activities continued An important part of our strategy is community weSfare and education. All our community facililies and activities including classes, health initiatives and seminars are widely advertised, and we welcome the participation of all in our local community, Hindus, and non-Hindus alike. Most of our activities are free and supported by donations or grant funding. Vvhere a charge is made, concessions are made to Students, people on means-lested benefits and pensioners. Our hall is situated adIant lo one of the most beautiful parks in Brent, and it is our intention lo encourage our members to come and join us regularly for walks and for light exercise. Our hall has been made available for prayers and meeting after the funeral of loved ones. Major work has been carried out lo our building, including damaged fence and painting. During last year with help of volunteers and professionals (where required) we have carried out certain mainlenance work, including new fence al the rear, painting, exlemal pavement repair, replacement of lights. taps etc., and this work is ongoing. We have put in place Health & Safety, Fire and Safeguarding of Children policy. Any shortfa115 and unsafe observation obseed during Health & Safety and Fire inspection were being addressed. Training in these procedures is being planned. Public Benefit Statement In Setting out the objective5 and planning the activities, the Trustees have given careful consideration to comprng with the duty in Section 17 of the Charities Act 2011 to have regard lo the public benefit guidance published by the Charity Commission. In particular, the public have benefilted by provision of hiring out the Centre for religious and social activities. Achievementand erformance During the financial year 2023-2024, SPA London continued lo organise cultural and religious events for ils members via zoom and physical gathering at our hall and outings to seaside. Most events were well attended, and good support was received from the membership. Our committee have been able organise annual evenls in pre-pandemic manner lo encourage members to come out from their homes to socialise. Some ofthe key events held during this term". Friday Social Club. Let our hall, during weekdays to SEVACARE, to enable welfare and education of children with disability. Wednesday walking group for retired people, to explore parts of London and surrounding areas. Various religious programs. Fortnightly bhajan over Zoom for elderly members who are unable to visit our community hall. 10 days of Navratri events (weekdays at our hall and weekends al a larger hall in a school). Children's Garba and Christmas party. Social outings, including len pin bowling and evening outs in restaurants. Diwali and New Year's Eve party. 10. Celebrated 15th Anniversary of Mandir Deilie5 Pralishtha. 11. Endometriosis Awareness Webinar During the year religious events were organised like Holi show, Hanuman Chalisa. Bhajans, Navratri, and Diwali show, as detailed above. Our committee organised special classes lo show and leam different Garba steps just before Navratri. During Navratri festival, special Children's Garba were held, so that cultural knowledge and awareness can be brought to young children. Necessary maintenance work was also carried out lo our building, including. Front Car park flower bay and front wall repaired and painting. Eleclrical improvement round building. Car park paving maintenance. Car park water drainage maintenance. Improved Toilets ventilation. Fix blocked drainage. Updating over 25 years old security alarm system. Repainting of all windows protection gills.
SHREE PRAJAPATI ASSOCIATION U.K. - LONDON BRANCH TRUSTEES ANNUAL REPORT YEAR ENDED 31ST MARCH 2024 Executive Committee meetings were held regularly. Meetings are generally held using zoom. The minutes on Ihese meetings were circulaled to all the committee members and accepted, approved at a next meeting The executives were given the progres5 report for each of these evenls Ihal were organised by executive members. Our building currently is used by SEVACARE, during weekdays for the welfare and education of children with special needs. This ha5 provided us with much needed funds, for maintenance of our building, support charity and our members. We are glad lo stale that the Executive Committee carried out their duties throughout the year. All the general essential building and upkeep work like fire alarm maintenance, updating security CCTV system with 24 hours remote monitoring, window upgrade, protection and upkeep of the property was carried out. Member's details were updated i.e., procuring e-mail addresses of more members at the time of Sam81 events. Hall hire charges were revised for members & non-members. SPA London has been very active al SPA HQ by attending HQ meetings over Zoom and supporting the work of the SPA (UK) International Trust Fund as well as fundraising for the SPA UK nominated charity of the year. The Trustees acknowledges ils members valuable supportal events both in terms ofattendance and the voluntary help received in preparing and organising events throughout the year_ Volunteers have worked very hard during Ihe year. Those attending our Centre have given donations generously during religious functions and raised fund5 through activities, for disaster appeals and education charities. Funds are made available to support financial problems of parents enabling their children to continue higher education. The attached financial Statements show the currenl stale of the finances. which the Committee considers to be reasonable. During the year, the Association generated donations and other income amounling lo £95,642 (2023.. £74,206) and with charitable expenditure of £54,210 (2023.. £55,400), the Association had a surplus of £41,432 (2023.. £18,806) in the year. There are no restrictions on Ihe charity's power to invest. The Executive Committee considers thal, in view of the demand and funds needed to maintain the buildings, sufficient funds are maintained in low-risk bank accounts. The Executive Committee considers that the unrestricted funds not committed lo or invested in tangible fixed assets {'the free reserves.) held by the charity should be between six months and one years of the resources expended, which equales £26,000 10 £52,000 in unrestricted funds for ChaTity's normal activities. At this level the committee feel that they would be able lo continue the current activities. The Execulive Committee feels that the present free reseNes surplus of £151.583 is adequate. Our community is growing but the make-up of the executive committee does not reflecl the community we serve. Like all olher communities. allracting the youth to come and become active in the community is one of the ontinuing key goals. This agenda has become more pressing due lo change in the economy and the pressures of western inff uence on young people to ensure the continuation of this wonderful organisalion. This is not a problem for our association alone as this issue is faced by all voluntary sectors.
SHREE PFIAJAPATI ASSOCIATION U.K. - LONDON BRANCH TRUSTEES ANNUAL REPORT YEAR ENDED 31ST MARCH 2024 The committee continues lo address this issue. The Executive committee will explore and discuss and implement function5 and activities that will benefit our members and others, all in line wilh government guidelines. The Executive committee is continuously investigating the way lo increase the hiring of the hall as this is the main Income for the Association apart from the donation received from members. Some major repair works needs to be carried to our building as follows- Balcony roof is now over 25-year-old, and we are experiencing water leak during heavy rain. A refurbishrnent for new roof will be needed. Roof gutter has rusted and in need of replacement. There is an on-going issue with ground damp in main hall and dining room. Car park paving ground al rear side building is now very uneven and needs re-levelling. Outside building paint. Additional storage facility is urgently needed. It is eslimaled that the works is substantial, will cost in Ihe region of £75,000.00 The charity's trustee5 are responsible for preparing the Trustees Annual Report and the financial statements inaccordance with the applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable lo charities in England and Wales requires the Iruslees to prepare financial statements for each financial year which give a true and fair view of the situation of the charity and of the incoming resources and application of resources of the charily for that period. In preparing those financial slatemenls, the trustees are required to.. select suitable accounting policies and Ihen apply them consistently. observe the methods and principles in the Charities SORP make judgements and estimates that are reasonable and prudent. prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. The trustees are responsible for keeping adequate accounting records thal are sufficient to show and explain the charity's transactions and disclose with reasonable accuracy at any lime the financia5 position of the charity and enable them lo ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for Ihe prevention and deteclion of fraud and other irregularities. Honora Inde endent Examiner Mr. Jayant Mislry FCCA is the independent examiner for the year. On behalf ofthe Execulive Commitlee Mr. Kishor Lad Hon. Secretary 10 January 2025
SHREE PRAJAPATI ASSOCIATION U.K. - LONDON BRANCH INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES YEAR ENDED 31ST MARCH 2024 I report to the trustees on the financial statements of Shree Prajapali Association U.K. London Branch for the year ended 31 st March 2024, which comprise the statement of financial activities. balance sheet and the related noles. This report is made solely to the charity'5 trustees, as a body, in accordance with section 145 of the Charilies Act 2011. My work has been undertaken so that I might state lo the charity's trustees those matters l am required to state lo them in this report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than Ihe charity and the chartty's trustees as a body, for my work, for this report, or for the opinion51 have formed. RESPONSIBILITIES AND BASIS OF REPORT As the charity trustees of the Charity, you are responsible for the preparation of the financial statements in accordance with the requirements of the Chartties Act 2011 I'the Act'}. I report in respect of my examination of the Trust's financial statements carried out under sedion 145 of the 2011 Acl and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5llb) of the Act. An independent examination does not involve gathering all the evidence that would be required in an audit and consequently does not cover all the matters that an auditor considers in giving their opinion on the financial statements. The planning and conduct of an audit, goes beyond the limited assurance that an independent examination can provide. Consequently. l express no opinion as lo whether the financial statements present a 'true and fair, view, and my report is limiled to those specific matters set out in the independent examinels Statement. INDEPENDENT EXAMINER'S STATEMENT I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of the Trust as required by section 130 of the Acl., or
the financial slaternents do not accord with those records., or the financial statements do not comply with the applicable requirements concerning the form and content of financial statements sel out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement thal Ihe financial statements give a 'true and fair view which is nol a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in Ihis report in order to enable a proper understanding of the financial statements lo be reached. J Mislry FCCA Independent Examiner 4 Priory Way North Harrow Middlesex HA2 6DH 10 January 2025
SHREE PRAJAPATI ASSOCIATION U.K. - LONDON STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31ST MARCH 2024 Unrestricted Funds Restricted Fund Total 3110312024 Total 3110312023 Notes INCOME AND ENDOWMENTS Donations and legacies 7.779 7.779 10,426 Income from charitable activities 86,456 86.456 63,554 Investment income 1,216 191 1.407 226 TOTAL INCOME 95,451 191 95,642 74.206 EXPENDITURE Expenditure on charitable activities 516 54,210 54,210 55.400 TOTAL EXPENDITURE 54,210 55,400 NET INCOMING RESOURCES FOR THE YEAR BEFORE TRANSFERS 41,241 191 41,432 18,806 Gross transfer between funds NET MOVEMENT IN FUNDS 41,241 191 41,432 18,806 RECONCILIATION OF FUNDS Total funds brought forward 530,638 547,818 529,012 TOTAL FUNDS CARRIED FORWARD 571,879 17.371 589,250 547,818 The statement of financial activities includes all gains and losses in the year. All of the above amounts relate to continuing aclivilies. The notes on pages 9 to 13 form part of these financial statements
SHREE PRAJAPATI ASSOCIATION U.K. - LONDON BALANCE SHEET AS AT 31ST MARCH 2024 Notes 3110312024 3110312023 FIXED ASSETS Tangible assets 420,296 412,697 CURRENT ASSETS Debtors Cash al bank and in hand 4,341 173,986 178,327 11,830 133,148 144,978 10 CREDITORS: Arnounts falling due within one year 9,373 9,857 NET CURRENT ASSETS 168.954 135,121 TOTAL ASSETS LESS CURRENT LIABILITIES 589,250 547,818 NET ASSETS 589,250 547,818 FUNDS OF THE CHARITY Unrestricted funds.. General purpose fund Restricted funds 12 571,879 17,371 530,638 17,180 13 TOTAL CHARITY FUNDS 589,250 547,818 These financial statements were approved by the members of the committee and approved for issue on 10 January 2025 and signed on its behalf by.. Mr. Champakbhai. Mistry Hon. President Mrs. Ranjanabe Hon. Treasurer Mistry The notes on pages 910 13 form part of these financial statements
SHREE PRAJAPATI ASSOCIATION U.K. - LONDON NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2024 statutory information and accounting policies Shree Prajapati Association UK _ London Branch is an unincorporated charity. The charity's principal address is slated on page 1. The presentation currency of the financial statements is the Pound Sterling {£). A¢¢ounting policies Basis of accounting These financial stalements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland,, the Statement of Recommended Pfactice applicable to charities preparing their financial statements in accordance with Ihe Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102) (Charities SORP (FRS 102}) and the Charities Act 2011. There were no material departures from thal standard. The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted in the preparation of the financial statements are set out below and remain unchanged from the previous period, and also have been consistently applied within the same financial statements. Financial reporting stsndard 102 reduced disclosure exemptions The charity has taken advantage of the following disclosure exemption in preparing these financial statements, a5 permitted by FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland'_ the requirements of Section 7 Statement of Cash Flows. Income Life subscriptions are included in the Statement of Financial Activities in the year in which they are received. Voluntary income received by way of donations is included in full in the year in which they are received. The value of services provided by volunteers has not been included. Grants received are included in full in the year in which they are received. Olher incoming resources are included when receivable. Expenditure Resources expended are recognised in the period in which they are incurred. Resources expended include attribulable VAT which cannot be recovered. Resources expended are allocated to a particular activity where the cost relates directly to that activity. Where the cosls do not relate directly to a particular activity, they are included in the statement of financial activities under expense heading appropriate to the expense. Depreciation Provision for depreciation on the fixed assets held for use by the Association is made at annual rates alculated to spread the cost (less anticipated residual disposal value) of assets evenly over their expected lives. Depreciation is provided on the freehold land and building al a rale of 2 % on a straighl- line basis Depreciation on furnilure, fixtures and equipment is provided at a rate of 25°/0 on a reducing balance basis. Unrestricted funds Unrestricted funds are donations and other incoming resources receivable or generated for Ihe objects of the charity without further specified purpose and available as general funds. Designated funds Designated funds are unrestricted funds earmarked by the Executive Committee for a specific purpose. Restricted funds Restricted funds are to be used for specific purposes as laid down by the donors.
SHREE PRAJAPATI ASSOCIATION U.K. - LONDON NOTES TO THE FINANCIAL STATEMENTS Icontinuedl FOR THE YEAR ENDED 31ST MARCH 2024 Donations and Legacies Unrestricted Funds Restricted Fund 3110312024 Total 3110312023 Total Donalions Inland Revenue Gift Aid 4,669 3,110 7,779 4,669 3,110 7,779 6,881 3,545 10,426 Income from charitable activities Unrestricted Funds Restricted Fund 3110312024 Total 31J03J2023 Tolal Religious programmes Social Food bank donalions Insuran claim Hall hire Membership Sundry income 19,909 4,147 19,909 4,147 15,610 8,098 279 6,430 55,300 210 460 86,456 6,430 55,300 210 460 86,456 39,057 50 460 63,554 Investment income Unrestricted Fund5 Restricted Fund 3110312024 Total 3110312023 Total Deposit interest 191 1,407 226 Expenditure on charitable activities Unreslricled Funds Restricted Fund 3110312024 Total 3110312023 Total Activities directl Telephone Sundry expenses Religious programmes Social Legal and professional Depreciation Rent and rates Insurance Light and heat Repairs, maintenance & cleaning undertaken 632 824 10,886 3,042 632 824 10,886 3,042 480 820 8,515 4,584 1,771 14,379 5,284 1,091 3,101 14,620 6,172 1,206 7.069 14,620 6,172 1.206 7,069 8,902 53,353 8,902 53,353 12,530 52,555 Grant fundin Donations.. SPA UK student donations SPA UK Sundry donations aclivilies 1,000 1,062 783 2,845 857 857 857 857 54,210 54,210 55,400 io
SHREE PRAJAPATI ASSOCIATION U.K. - LONDON NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST MARCH 2024 3110312024 Total 3110312023 Total Expenditure on charitable activities Independent examiner's fees Committees. expenses etc No members of the Executive Committee nor any person connected with them or any volunteer has received or is due to receive any remuneralion for the year directly or indirectly from the Charity's funds. Committee members and volunteers expenses for telephone and travel in Iheir voluntary duties are reimbursed where they are claimed. Tangible fixed assets Freehold Land and Buildings Furnilure, equipment etc Total COST At 1 st April 2023 Additions Al 31 st March 2024 649,811 21,600 671,411 65,000 619 65,619 714,811 22.219 737,030 DEPRECIATION At 1 st April 2023 Charge for the year Al 31st March 2024 241,261 13,429 254,690 60,853 1,191 62,044 302,114 14,620 316,734 NET BOOK VALUE At 31st March 2024 416,721 3,575 420,296 At 31st March 2023 408,550 4.147 412.697 li
SHREE PRAJAPATI ASSOCIATION U.K. - LONDON NOTES TO THE FINANCIAL STATEMENTS {continued} FOR THE YEAR ENDED 31ST MARCH 2024 Debtors 3110312024 3110312023 Sundry debtors and prepayments 4.341 11,830 10 Cash at bank and in hand 3110312024 3110312023 Short term deposits Cash and bank balances 157,507 16,479 173,986 106,100 27.048 133,148 11 Creditors- amounts falling due within one year Loans from members Accruals 3110312024 3110312023 2,051 7,322 9,373 2,051 7,806 9,857 The loans from the members were received on appeal to assist with the purchase and development of the freehold land and buildings. The loans are interest free and repayable on demand. 12
SHREE PRAJAPATI ASSOCIATION U.K.- LONDON NOTES TO THE FINANCIALSTATEMENTS {¢ontinuedl FOR THE YEAR ENDED 31ST MARCH 2024 Balance at 1 st April 2023 12 Unrestricted funds Net surplus Transfer between funds Balance al 31st March 2024 General ReseTves 530,638 41,241 571.879 Balance at 1 sl April 2023 13 Restricted funds Net surplus Transfer between funds Balance at 31 st March 2024 Special fund 17,180 191 17,371 The special fund was set up in 1982 which was supplemented by furth.er donalions received from the members in 1988. The income therefrom is Utilised to support charities and desetving causes in India. The fund is managed by a specially eleded trust committee. The fund is maintained in a separate High Interest Deposit Account. 14 Analysis of net assets by funds Unrestricted Funds General Designated Restricted Fund Total Fund balances at 31st March 2024 are represented by: Fixed assets Net current assets Net assets 420,296 151,583 571,879 420,296 168,954 589,250 17,371 17,371 15 Related party There were no reSated paty transactions for the year ended 31 March 2024. 13