Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year From To
Section A Reference and administration details
Charity name Steeple Bumpstead Pre School Other names charity is known by Registered charity number (if any) 1023388
Charity's principal address Steeple Bumpstead Village Hall Finchingfield Road, Steeple Bumpstead Haverhill Postcode CB9 7EA
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Nicola Emery | Chair | |||
| Caroline Lucas | Secretary | |||
| Gemma Wilkins | TReasurer | |||
| Claire Cann | ||||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Constitution
Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted
- (eg. trust, association, company)
Appointed by existing trustees Trustee selection methods
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
To enhance the development and education of pre-school aged children in Steeple Bumpstead and the surrounding areas, through appropriate play. To provide care for these children during term time and to encourage their families to become involved in the activities.
To provide the same opportunities for all pre-school aged children in Steeple Bumpstead and the surrounding areas, irrespective of race, culture, religion, means or ability.
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The Steeple Bumpstead Pre-School Playgroup has operated pre-school sessions lasting 3 hours each for a wide number of children from Steeple Bumpstead and the surrounding areas.
During the sessions, the children engage in many different activities, from creative play (using paint, play dough and making things), to physical activity both indoors and outdoors.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Different themes are covered during the term, and the children have the opportunity to learn about their world and the people, animals and structures within it, in a way that is inclusive, non-discriminatory and within the framework of the Early Years Foundation Scheme.
We have also operated an hourly lunch club on 4 days, and a weekly Parent and Toddler group, that is attended regularly by about 15 different families.
Funds raised are (subject to our policy on reserves) all reinvested into the pre-school in the form of equipment for the children, training, salaries or equipment for the staff. Various fundraising events were held during the year, including a Halloween party, a craft fair, a pub quiz, raffles, a 10k run and 3k fun run, a pre-school Toddle Waddle and Bags to Schools collection.
The Trustees have reviewed and considered the guidance issued by the Charity Commission on public benefit.
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
Obviously due to Covid 19 the preschool was considerably affected for the majority of this year.
We didn’t have very many children on our books in September, but this is often the case at the start of an academic year, and this usually picks up during the course of the 3 terms. We didn’t open the smaller room, this year as we had made a decision in the previous year that the smaller room would only be opened when sufficient children were in the preschool on any given day (24) to make it financially viable to have 2 rooms open. We also didn’t have any apprentices this year, which meant regular staff costs were lower.
We had two extremely successful fundraising events in the first term of the year: a Halloween disco that made £600 and a craft fair that made just over £800. Due to Covid, the rest of our fundraisers were cancelled including our very successful 3k and 10k race which normally brings in about £3000.
Fingers crossed we will be able to fundraise better next year
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Section E Financial review
The Pre-School holds reserves of £20,000 and in our main account, Brief statement of the charity’s policy on reserves And reserves of £13000.
----- Start of picture text -----
It is our policy to hold reserves as a contingency against unforeseen circumstances and the
level is set to cover one month’s staff salaries and other financial commitments in the event that
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we had to close
Brief statement of the charity’s policy on reserves
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Gemma Wilkins Position (eg Secretary, Chair, Treasurer etc)
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Date 14, October 2020 TAR Mareh 2012
- STEEPLE BUMPSTEAD PRE SCHOOL REGISTERED CHARITY NO: 1023388
RECEIPTS AND PAYMENTS ACCOUNT
FOR THE YEAR ENDED 31 JULY 2020
STEEPLE BUMPSTEAD PRE-SCHOOL
RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 JULY 2020
| GENERAL FUND | 31 July | 2020 | 31 July | 2019 |
|---|---|---|---|---|
| £ | £ | |||
| Receipts | ||||
| Fees from parents | 3,651 | 6,324 | ||
| Grants and Childcare Vouchers | 33,303 | 24,544 | ||
| Greenfields Community Fund grant | 0 | 0 | ||
| Milk for Children scheme | 63 | 0 | ||
| Fundraising events | 2,377 | 8,897 | ||
| Contributions to trips/parties | 0 | 0 | ||
| Donations | 1,538 | 0 | ||
| Interest income | 23 | 23 | ||
| Total receipts for year | 40,955 | 39,788 | ||
| Payments | ||||
| Care staff wages, NIC and training | 29,188 | 32,803 | ||
| Milk and refreshments for children | 201 | 393 | ||
| Supplies and equipment used | 145 | 89 | ||
| Trips, parties and gifts | 0 | 60 | ||
| Fundraising events | 240 | 1,688 | ||
| Hall hire | 5,300 | 3,970 | ||
| Stationery, postage and administration | 317 | 1,214 | ||
| Subscriptions and insurance | 1,127 | 642 | ||
| Telephone and general expenses | 119 | 119 | ||
| Fees refund | 197 | 0 | ||
| Total payments for year | 36,834 | 40,979 | ||
| NET RECEIPTS FOR YEAR | 4,121 | -1,191 | ||
| Bank and cash reserves at 1 August | 24,702 | 25,893 | ||
| Net receipts for year | 4,121 | -1,191 | ||
| Bank and cash reserves at 31 July | 28,823 | 24,702 | ||
| STATEMENTS OF ASSETS AND LIABILITIES | ||||
| Bank current account | 15,344 | 11,246 | ||
| Bank deposit account | 13,479 | 13,456 | ||
| Petty cash | 0 | 0 | ||
| 28,823 | 24,702 |
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ members of
Steeple Bumpstead Pre-School
| On accounts for the year ended Set out on pages |
31 July 2020 | Charity no (if any) |
1023388 |
| Attached |
Respective responsibilities The charity's trustees are responsible for the preparation of the accounts. The of trustees and examiner charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 of the Charities Act,
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to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
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to state whether particular matters have come to my attention.
Basis of independent My examination was carried out in accordance with general Directions given by the examiner’s statement Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent examiner's In connection with my examination, no matter has come to my attention (other than statement that disclosed below *)
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which gives me reasonable cause to believe that in, any material respect, the requirements:
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to keep accounting records in accordance with section 130 of the Charities Act; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
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have not been met; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
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Please delete the words in the brackets if they do not apply.
| Signed: Name: Relevant professional qualification(s) or body (if any): Address: |
||
|---|---|---|
| Drew Hazell | ||
| MAAT | ||
| The Hay Barn, 6 Freezes Barns | ||
| Steeple Bumpstead | ||
| Suffolk CB9 7DJ |
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Section B Disclosure
Only complete if the examiner needs to highlight material problems.
Give here brief details of None any items that the examiner wishes to disclose .
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