2024-08-31-accounts - Eastwood Community Playgroup Association

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Eastwood Community Playgroup Association RegL8tered Charrty No 1023369 OFSTED Registration EY310444 1 EZ119473 1 EY555930 EYA Membership No. 27242 Eastwood Community Pre-school Eastwood Community Centre Eastwood Communlty Early Year8 Edwards Hall School Eastwood Community Nursery The Len Forge Centre TRUSTEES, REPORT 1st September 2023 to 31st August 2024 Charity Aims The provision of sessional or f ull-day care and educational facilities across three Settin9S Serving the community of Eastwood and the immediate Surrounding areas for children from the age of eighteen months up to acceptance in Reception Classes at Local Schools. The Children who attend our Settin9S are cared for in secure environments in which they have the opportunity to learn and develop their skills assisted by our experienced and dedicated staf f who seek to f U1 utilise the different amenities avaiknble at our Settings. Charity Stnjcture & 6overnonce Pre-school Learning Alliance Model Pre-school Constitution adopted in 2011. Governi ng Committee comprises Trustees and Parent Members Settin9s have an Of sted Rating of GOOD. Charity Trustees Jessica White (Chair) Robert Pickup (Secretary/Treasurer) Susan Bishop Commlttee Sarah Wheddon, Jenna Fryer, Sonia Odey, Leanne Benge, Olivia Jay Source of Income Grant of Funding from Southend City Council under the Nursery Education Scheme in respect of children of Families who qualif y for State Funding for Early Years Learning. Fee Income from Families of children who attend our Settings f or periods in excess of the State Funding Allowance and/or f rom Families of children who attend who do not qualify for State Funding. General Fund Raising from Parties and Events and Miscellaneous Donations Current Position ECPA continue to provide the normal f ull day, mornin9 and/or af ternoon sessions at each of our Settings and include Ear Start at Nursery. Early Years provide Breakfast & Af ter School Clubs which are also attended by school-a9e children. Sessions at Forest School durin9 Term-Time continue to be popular and Holiday Club Sessions are provided f or the October and February Half-Terms. Easter and Summer Holidays. Forest School for our older children is included at no additional cost and has again proved very popular as are our Graduation Parties f or those children who were moving on to Reception Classes at our Local Schools.

At the start of Autumn Term 2023 our initial registrations for daytime attendance were 111 children across our three Settings. a reduction of 36 /0 on our July 2023 numbers. Additional children had been registered to stort in Spring Term 24 when numbers increased to 145 and by the end of Summer Term 24 these had increased to 165, this growth being achieved partly due to the extension of Fundin9 to qualifying Families of 2-year-old children. The number of children using our provision of Breakfast & After School Clubs started at 111 (an increase of 13°A on July 23) and increased to 124 by the end of Summer Term 24 (a f urther increase of 12 /0 over the year). Our Funded Income has benef ited from a small increase in the 3/4-year-old Hour Rate and the inclusion of 2-year-old Funding f rom April 24 produced in an increase to Funded Income of 37. for the year and this now represents 73.5 /0 of our Total Fee Income. Unf ortunotely, our Income from Families who do not qualify for Funding or f rom Funded Families who elected to take additional hours shows a reduction of 5.77• which can be attributed to the continuing increases to the cost of livin9 that has taken place during this period and the decision by Families not to take additional Sessions. More positivety, higher attendances at our Breakfast a Af ter School Clubs and our Holiday Clubs show an increase in Income of 17 /? which has enabled us to achieve an Overall Income at the same level as last year. Despite caref ul management of our Operational Costs, our Expenditure increased by 6 /• this year. This was Primari driven by the increase to our Staf f Costs of 10.5 /. f ollowing large increases applied to the National Livin9 Wage in April. Premises Costs are up 1.37. but we achieved a reduction of 15.4 /. f or our General Equipment and Support Costs which has resulted in the year producin9 a Surplus that will be utilised to Support the f uture development of our Settings. The Futur• The Trustees are aware that a Family's financial Position and whether they qualify for Funding will continue to inf luence their decisions on where and f or how lon9 they can aff ord Early Years Services. This is even more of an issue for those Families that do not qualify for f unding and it should not be overlooked that 2670 of our Income is f rom Non-Funded Families. The extension of Funding to Under 2-year-old children of Working Parents from Autumn Term 2024 is ref lected in the number of enquiries we have received f or places. However, whi 1st the Hourly Rate for these children may appear viable, this income would reduce by 2770 once they attain 2 years of age and buy a f urther 2970 when they are 3 years old. The adjustment in carer/child ratios for the dif ferent age ranges will not produce a saving in Staf f Costs suf f icient to off set the loss of income particularly as the new Government is f orecasting the National Livin9 Wage will increase in April 2025 by an amount Signif ICant higher than the current Rate of Inf lation. This, together with the proposed changes to Employers, National Insurance Contributions, requires that we caref U1 monitor the balance of our child numbers for those under and over the age of 2 years. It is not anticipated that Government will increase the Hour Rate f or 3/4-year-olds by ary Signif icont amount in April 2025 and this has prompted the Trustees to conduct a review of our Hourly Rates payable for Non-Funded Sessions and Additional Services which have had to be increased by 16 /0 in order to maintain our services.

ECPA have lowered the minimum age at which they will accept children to eighteen months maintaining a f lexible appr¢)ach to opening hours. Attendances at our provisions of Breakf ast and Af ter School Clubs, Holiday Clubs and Forest School continue to increase helping to maintain the overall numbers at our Settings. The challenge continues to ensure that attendances do not drif t down to a level that endangers the f inancial viability of the Settings. ECPA work Close with the Local Authority who utilise our ability to provide Support for short-term placements for children and for those with particular care or learning requirements. Our Staff are trained for those children with Special Educational Needs and the number of children requirin9 this Support has increased. We are proud that we were of the f irst Ear Years Settings in the area to provide care and learning f or the children of Families from Ukraine. The City of Southend on Sea are increasingty required to provide services to several Families from dif ferent countries and have sought to place their children at our Settings. Unfortunately, our enthusiasm regarding the new building to be erected at our Nursery Setting and our hope that this would be available for the Autumn Term 24 was a little premature. Our Building Consultant Sought clarif ications in relation to some of the Planning Conditions which were felt should not be applied to a building of the Size proposed which has delayed matters and resulted in the need to appty f or these to be removed and/or modif led. Fortunate, common sense prevailed and agreement was obtained in July 24 and work is scheduled to commence in October 24. Notwithstanding the dif f icult economic circumstances of the last eighteen months, commercial and housing developments continue to be slowfy moving forward. The Trustees are conf ident that our proximity to these developments, the f lexible services we can offer and our reputation with the Local Authority and our Families, should help us to maintain our position as one of the f irst choices for Early Learning in Eastwood and the immediate surrounding districts. th Date 8 November 2024 Jessica White - Chair of Trustees

Independent Examiner's Report to the Trustees of Eastwood Community Playgroup Association I report on the accounts ofthe Charity forthe year ended 31st August 2024. Respectlve responslblllties of trnstees and examiner The charity's trustees are responsible for the preparation of the accounts. The chartty's trustees consider that an audit is not required for this year undersection 144{2) of the Charities Act 2011 (the 2011 Art) and that an independent examination is needed. It Is my responsibllity to.. - examinethe accounts undersection 145of the2011 Art.. to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5J ofthe 2011 ACT..and tostate whether particular matters havecometo myattention. Basls of Independent examlner's report My examlnatlon was carried out in accordance with the general Direrttons given by the Charity Commission. An examlnation includes a review ofthe accounting records kept by the charity and a comparison of the accounts presented with those records. Italso Includes consSderation ofany unusual Items or disclosures In the accounts and seeking explanations from you as trnstees concerning any such matters. The procedures undertaken do not provide the evldence that would be required In an audltand consequently no opinion isglven as to whetherthe accounts presenta "true and fair view" and the report is limited to those matters set out In the ststementbelow. Independent examlner's statement In connection with my examinatlon, no matter has come to my attention: - which gives me reasonable cause to believe that in any material respect the requirements: lil to keep accounting records in accordance with section 130 ofthe 2011 Art.. and (ill to prepare accounts whlch accord with the accounting records and comply with the accounting requlrements ofthe 2011 Art,. have not been met.. nor - to which. in myopinion. attention should be drawn in order to enable a properunderstandingof the accounts to be reached. Changrez Khan FCCA Office 22 The Link Busffiness Centre 2nd Floor Tylers House Southend On Sea SSI 2BB 17 December 2024 1 17117z4"

EASTWOOD COMMUNITY PLA YGROUP ASSOCJATION Rt¥iryttrnl C."barity 1023369 OFSTED kegiqtrt>D E7,119473 EY311M44 EY55S930 Ineome & Expenditure AceTrt l'ear Ended 31 August 21124 INCOM Fee5-SBC Funded Fees- DAPPP Fundln8 Fee5- InvoicedlVtyJthers Fee5- ExtTa Se5sknns Fees- Uniform P•rtles- Xmas partS- MMer Mi5cdlanou5- n¢kn5 Fund RaSsln8- Photo Commlss Olhw Income- r>)natws Other Income- Interest Toi•l Intorn• 2024 1023 2023 445.267.92 45,370.CIJ 176,714.99 1,635.35 698.fxl 570.fp) 398. 475,958.55 IB9,726.51 3.175.C¢) 823.10 689.C¥J 461.Lh) 30.QO 480.10 218.40 6.632.26 141.17 3.740.89 677,915.01 6747452J EXPÈMDryUIIE StaH Cost5- Net W4ei Staff Cosrs- HMRC T•M/ NIC/Slul•n$ l Att•chments staff C05ts- Pension staff C05ts- T¢inlni StaH Costs- Pjyroll Premises- Rent Piern15e5- Telephone Premlses- GIrden818 Malntenan¢• Premlses- EY AlllanceGen.Insurat)t¢ Pfemlse- CleanlnWla5te Prem15es. Nurswy Cibln Food Purch•se. KIt(henlacts Optr•tln8 Costs- Offke OpeiaiinR C05ts- Arts/cr•fts Oper•tlne C05t5- Equlpffl•)t Op?ratln8 Costs- Equlpment Insuronce OpEfaiiw C05ts- Consumabl¢¥ Operatln8 Cost5- Mlnl bus OpeiatlnB Costs- Unllorm5 OptiatlnB Costs- Atherttsl Independentcoullts Ex•mlDw Fee feeslCh•ryé5. Website FeeslCharyes- 015ted Fee51Charie5- Dat• Pipttttknn Fee51Charyes- EY Alll•nce FeeslChar8es- S'maiket DeNvery MIK. GIft51Refvwhments MIK- Sundry Pèrtlt- Xm•s & Summer 447.382.17 47,193.66 25.675.81 2.162.80 1.664.t)J 57.324.16 3.764.68 41.33 2,706.03 6,368.48 35,720.82 4.707. 1.567.01 1.747.32 lo.5.60 432,113.87 23.438.58 23,203.54 2,706.12 1.620.(K) s698.44 3,345.05 275.84 2,424.72 6,351.25 1,870.00 43.74 1,484.76 1.749.9fj 13.072.30 107.88 3,878.11 3.669.63 1.145.77 7.616.05 2,856.65 1.315.59 130,00 2,1(KJ.(x) 301.96 2.4lX).Lh) 918.43 305.D) 35.00 243. 51.50 585.64 95.08 1,013.31 35.LX) 194.96 855.75 1.134.02 Total EXpendrn 663.04ia4 592,689.53 forth• *r .943. .059.70

EASTWOOD COMMUNITY PLAYGROUP ASSOCIATION Registered Charity 1023369 OFSTED Registrntion EZI 19473 EY310444 EY555930 Balance Sheet As on 31 August 2024 Current Assets 2024 2023 Debtors Uniforn] Stock Cash at Bank Cash in Hand 11,787.05 436.27 430,181.66 235.09 8.832.47 697.24 415,791.76 232.12 Total Assets 442.640.07 425,553.59 Current Liabilities Credttors 4,542.80 2.400.00 Total Asses less liabilties 438.097.27 423,153.59 Reserves Balance Brought Forward Suplus in the Year 423,153.59 14,943.68 341.097.89 82,055.70 Total Surplus Funds 438,097.27 423,153.59 17.1V'

EASTWOOD COMMUNITY PLAYGROUP ASSOCIATION Registered Charity 1023369 OFSTED Rtgi5tra¢ion EZI19473 EY310444 EY555930 Iyote to the Accounts As on 31 August 2024 2024 2023 Debtors ()utstanding l.e¢ as August 31, 2024• Rcceipts in Bank relat¢d to y August 31. 2024 r¢ceived after the date 11,537.80 249.25 11,787.05 6,393.49 2.438.9R .832.47 * This is tread as Fcc Income for the YIE August 31. 2024 Cash At Bank Ch¥Lking ALLount Reserve ALcounl Monmouthshire Building Sociely Accouni R¢dw(K)d Bank dilron F. Saver 31.J06.78 18.516.09 143.67U.OJ 226.822.84 85.000.00 8J.OOU. 85,004.83 85.452.83 115.onii.00 430,181.66 415.791.76 Creditors Pa)'mLllls in Bttnk relaied lo YIE August 31. 2024 paid after the dale Indendent F.xaminer Pee 2.142.80 2.400.00 2,40(1.00 2,400.00 * This is Ir¢ad as Expens¢ for th¢ YIE Augu 31. 2024 17.1?. ??>