Dartford Cambria Sea Scout Group
Royal Naval Recognised Sea Scout Group No. 81 Registered Charities No. 1023312 Group Scout Leader – Steve Newton President – Roger F Rowe
Trustees' Annual Report for the period 01/04/2024 to 31/03/2025
A. Reference and administration details
Charity Name Registered Charity Number Charity’s principal address
Dartford Cambria Sea Scout Group 1023312
c/o Steve Newton 59 Kingfisher Drive Greenhithe Kent DA9 9RT
Name of charity trustees who manage the charity:-
Mark Rowe - Chair
Stephen Newton - Group Lead Volunteer
Jackie Slingo Lynn Coote Kieran Wootten Debbie Hill Lia Lampton Rebekha Hill
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Scout Association
B. Structure, governance and management
The Group’s governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules of the Scout Association.
The Group is a trust established under its rules which are common to all Scouts.
The Trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association and are appointed at the Annual General Meeting, either by election or by approval of their nomination and serve for a period of one year. They are then eligible for re-election or renomination. Other trustees may be co-opted during the year to serve until the next AGM.
Additional governance issues (Optional information)
The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Trustee Board consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Lead Volunteer, individual Section Leaders and parent’s representation and meets approximately every 2 months.
The Group Trustee Board exists to support the Group Lead Volunteer in meeting the responsibilities of the appointment and is responsible for:
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The maintenance of Group property;
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The raising of funds and the administration of Group finances;
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The insurance of persons, property and equipment;
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Group public occasions;
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Assisting in the recruitment of leaders and adult support;
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Appointing any sub committee that may be required;
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Appointing Group Administrators and Advisors other than those who are elected.
The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatures for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.
C. Objectives and activities
The objectives of the Group are as a unit of the Scout Association.
The aim of the Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potential, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership.
Achievements and performance
Membership
Over the year membership has fallen slightly, mainly in the cub and scout sections.
Youth Membership
| bership | |||
|---|---|---|---|
| January2024 | January2025 | Variation |
|
| Beaver Scouts | 28 | 31 | +3 |
| Cub Scouts | 42 | 33 | -9 |
| Scouts | 55 | 46 | -9 |
| Explorers | 29 | 30 | +1 |
| TOTAL YOUTH MEMBERSHIP | 154 | 140 | -14 |
Adult Leadership
| ership | |||
|---|---|---|---|
| Jan 2024 | January2025 | Variation | |
| Sections leaders | 19 | 19 | 0 |
| Sectional Assistants & Skills Instructors | 12 | 12 | 0 |
| Group Lead Volunteer | 1 | 1 | 0 |
| TOTAL LEADERSHIP | 32 | 32 | 0 |
The Group Trustee Board met regularly and it was a busy year with a great deal of expenditure on upgrading facilities and equipment.
D. Financial review
Reserve Policy
The Group’s policy on reserves is to hold sufficient resources to continue the charitable activities of the Group should income and fundraising activities fall short. The Group Trustee Board considered that the Group should hold a sum equivalent to four months running costs, circa £4,000.
The Group Trustee Board consider that sufficient funds are held at the year end to cover future commitments while maintaining the required reserves.
Investment Policy
The Group has adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association’s Short Term Investment Service. The Group Trustee Board monitors the level of bank balances and the interest rate received to ensure the Group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements.
E. Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees on 13/01/2026.
Stephen Newton, Group Lead Volunteer
DARTFORD CAMBRIA SEA SCOUT GROUP
Registered Charities No. 1023312
For the year from 1 April 2024 to 31 March 2025
| Payments Membership Premises Rent Water Rates Light/Heat Insurance Maintenance Property Improvements Camps & Activities International Trips Summer Camp Fundraising General(Raft Race/Fireworks etc) RYA Course Costs Boating Boating Costs Marine Insurance Mooring Fees RYA Training Centre costs Safety Equipment Minibus Minibus Costs Minibus Insurance Purchase of Equipment Badges Uniforms Sundry Payments Training Loan from Bosun Go Cardless Fees Supplies/stationery Admin Costs Misc. Website Bank Charges Total Payments |
2024/25 8,730 1,524 185 2,960 948 811 6,428 5,110 8,735 19,202 2,705 200 2,905 2,944 5,909 1,975 174 623 11,625 3,148 3,426 6,574 20,888 1,759 1,955 3,623 100 168 - 93 153 258 4,395 98,306 |
2023/24 8,547 1,639 193 3,802 1,382 7,015 6,805 4,963 13,670 3,322 113 3,435 4,732 5,416 1,874 167 95 12,285 1,731 3,693 5,424 30,228 1,572 2,952 3,183 18,270 - 61 132 93 197 25 21,961 118,856 |
|---|---|---|
DARTFORD CAMBRIA SEA SCOUT GROUP
Registered Charities No. 1023312
For the year from 1 April 2024 to 31 March 2025
| Receipts Membership Subscriptions Subscriptions Subs - Beavers Subs - Cubs Subs - Scouts Subs - Explorers Investment Income Business Reserve Account Scout Association Account Tracker Account Donations/Grants Legacy from Bosun Donations Company Donation Grants Gift Aid Camps & Activities Summer Camp Summer Camp Current Year Summer Camp Previous Year Uniforms International Trips Loan From Bosun Fundraising Regatta and Raft Race Tuck Shop RYA Courses Other Fundraising Ingress Park Funday Sundry Receipts Misc/Balancing Training Total Receipts |
2024/25 £ 5,136 5,301 10,014 5,502 25,953 28 - 2,844 2,872 165 1,816 1,500 7,123 10,604 5,463 10,226 4,452 1,807 3,912 9,311 6,440 480 1,059 481 8,459 - 83,060 |
2023/24 £ 4,245 6,683 11,164 5,744 27,836 23 126 149 229,036 1,501 6,095 8,300 7,313 252,245 4,804 11,967 5,356 2,177 5,884 6,953 10,150 57 800 294 438 11,739 32 614 645 329,754 |
|---|---|---|
DARTFORD CAMBRIA SEA SCOUT GROUP
Registered Charities No. 1023312
For the year from 1 April 2024 to 31 March 2025
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Cash Funds 2024/25 2023/24
£ £
Cash funds last year end 232,809 21,911
Net Receipts /Payments (15,247) 210,898
Cash funds this year end 217,562 232,809
2024/25 2023/24
Bank Accounts £ £
Barclays Business Saver Account 1,947 1,919
Barclays Business Account 36,877 64,437
Unity Trust Bank 100,000 100,000
United Trust Bank 180 day tracker 77,844 75,000
Cash at year end per bank 216,668 241,356
Less Chqs not cashed this year 187 8,547
-
Plus cheques cashed but allocated to next ye 1,080
- -
Add Receipts not banked this year
Cash funds this year end 217,562 232,809
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Dartford Cambria Sea Scout Group www.CambriaSeaScouts.org Training C•ntr• Royal Naval Recognised Sea Scout Group No. 81 Registered Charities No. 1023312 Group S¢out Leader- Steve Ne*Aon Presidenl- Roger F Rowe Independent Examiner's Report Report to the Trusteesl Members of Dartford Cambrla Sea Scout Group On accounts for the year ended 31 st March 2025 Respective The chanty's trustees are responsible for the preparation of the atxounts. responsibilities of The chaiity's trUStS consider that an audit is not required for this year trustees and examiner under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: examine the accounts under sedion 145 of the Charities Ad. to follow the proCedUS laid down in the general Directions given by the Charity Commission (under section 145{5)(b) of the Charities Act, and to state whether particular matters have come to my attention. Basis of indepondent My examination was carried out in accordance with general Directions given examinevs statement by the Chaiity Commission. An examination indudes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also indudes consideration of any unusual items or disdosures in the accounts. and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fairf view and the report is limited to those matters set out in the ststement below. In connection with my examination, no matter has come to my attention. 1 . which gives me reasonable cause to believe that in. any rnaterial respect, the requirements: to keep accounting records in accordan with section 130 of the Charities Act" and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Independent examlnerfs ststsment Signed Date 1311 11 Name IAd G ¥4trsJ Relevant Professional qualification(s) or body (if any): Scouts