**Dartford Cambria Sea Scout Group**
**Royal Naval Recognised Sea Scout Group No. 81 Registered Charities No. 1023312** Group Scout Leader – Steve Newton President – Roger F Rowe
# **Trustees' Annual Report for the period 01/04/2021 to 31/03/2022**
## **A. Reference and administration details**
**Charity Name Registered Charity Number Registered Scout Association Number**
Dartford Cambria Sea Scout Group 1023312 39706
**Charity’s principal address**
c/o Steve Newton 59 Kingfisher Drive Greenhithe Kent DA9 9RT
## **Name of charity trustees who manage the charity:-**
## Bridget Busfield - Chair
Stephen Newton - Group Scout Leader Vicky Maddison - Secretary
Jackie Slingo Lynn Coote Josh Sweet Kieran Wootten Lia Lampton Kelly Weeden
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
Scout Association
## **B. Structure, governance and management**
The Group’s governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules of the Scout Association.
The Group is a trust established under its rules which are common to all Scouts.
The Trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association and are appointed at the Annual General Meeting, either by election or by approval of their nomination and serve for a period of one year. They are then eligible for re-election or renomination. Other trustees may be co-opted during the year to serve until the next AGM.
## **Additional governance issues (Optional information)**
The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are
responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader, individual Section Leaders and parent’s representation and meets approximately every 2 months.
The Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointment and is responsible for:
- The maintenance of Group property;
- The raising of funds and the administration of Group finances;
- The insurance of persons, property and equipment;
- Group public occasions;
- Assisting in the recruitment of leaders and adult support;
- Appointing any sub committee that may be required;
- Appointing Group Administrators and Advisors other than those who are elected.
The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatures for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.
## **C. Objectives and activities**
The objectives of the Group are as a unit of the Scout Association.
The aim of the Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potential, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership.
## **Achievements and performance**
## **Membership**
Over the year membership has increased dramatically following the COVID pandemic. Leadership has remained consistent. The SAS group has been left to focus on the main sections in the group
## Youth Membership
|bership||||
|---|---|---|---|
||March 2022|March 2021|Variation|
|Beaver Scouts|31|24|+7|
|Cub Scouts|53|30|+23|
|Scouts|55|33|+22|
|Explorers|31|22|+9|
|TOTAL YOUTH MEMBERSHIP|170|109|+61|
## Adult Leadership
|ership||||
|---|---|---|---|
||March 2022|March 2021|Variation|
|Sections leaders|19|19|0|
|Sectional Assistants & Skills Instructors|12|12|0|
|Group Scout Leaders|1|1|0|
|TOTAL LEADERSHIP|32|32|0|
The Group Executive Committee met less frequently than desired however it was a busy year with a great deal of expenditure on upgrading facilities and equipment. This was made possible largely by the awards of Grants for COVID losses.
## **D. Financial review**
## **Reserve Policy**
The Group’s policy on reserves is to hold sufficient resources to continue the charitable activities of the Group should income and fundraising activities fall short. The Group Executive Committee considered that the Group should hold a sum equivalent to four months running costs, circa £4,000.
The Group Executive Committee consider that sufficient funds are held at the year end to cover future commitments while maintaining the required reserves.
## **Investment Policy**
The Group has adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association’s Short Term Investment Service. The Group Executive monitors the level of bank balances and the interest rate received to ensure the Group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements.
## **E. Declaration**
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees on 30/01/2023.
Stephen Newton, Group Scout Leader
## **DARTFORD CAMBRIA SEA SCOUT GROUP**
## **Registered Charities No. 1023312**
**For the year from 1 April 2021 to 31 March 2022**
|**Receipts**
**Membership Subscriptions**
Subscriptions
Subs - Beavers
Subs - Cubs
Subs - Scouts
Subs - Explorers
**Investment Income**
Business Reserve Account
Scout Association Account
**Donations/Grants**
Donations
Company Donation
Grants
Coronavirus Grants
Gift Aid
**Camps & Activities**
**Staycation**
**Summer Camp**
**Uniforms**
**Fundraising**
Regatta and Raft Race
Tuck Shop
RYA Courses
Other Fundraising
Ingress Park Funday
**Sundry Receipts**
County Boat
Zanzibar
Misc
Training
**Total Receipts**|**2021/22**
**£**
6,099
6,701
9,773
4,773
**27,346**
1
88
**89**
1,906
500
19,514
3,846
**25,766**
**4,906**
**6,312**
**2,926**
**3,998**
-
-
600
283
**883**
480
3,221
-
43
**3,744**
**75,971**|**2020/21**
**£**
3,367
3,770
6,052
3,278
**16,467**
1
**1**
410
1,250
3,945
42,602
10,811
**59,018**
**931**
**1,326**
**-**
**437**
-
25
50
110
**185**
-
-
14
-
**14**
**78,378**|
|---|---|---|
## **DARTFORD CAMBRIA SEA SCOUT GROUP**
## **Registered Charities No. 1023312**
## **For the year from 1 April 2021 to 31 March 2022**
|**Payments**
**Membership**
**Premises**
Rent
Water Rates
Light/Heat
Insurance
Maintenance
**Property Improvements**
**Camps & Activities**
**Zanzibar**
**Staycation**
**Fundraising**
General(Raft Race/Fireworks etc)
Tuck
RYA Course Costs
**Boating**
Boating Costs
Marine Insurance
Mooring Fees
RYA Training Centre costs
Safety Equipment
Bridge Lake
**Minibus**
Minibus Costs
Minibus Insurance
**Purchase of Equipment**
**Badges**
**Uniforms**
**Sundry Payments**
Training
Supplies/stationery
Go Cardless Refunds
Admin Costs
Misc.
Website development
**Total Payments**|**2021/22**
**£**
**8,755**
1,231
55
2,373
767
1,130
**5,556**
**1,482**
**6,306**
**2,250**
**8,045**
-
112
**112**
8,630
4,205
915
161
**13,911**
380
1,669
**2,049**
**24,346**
**2,249**
**4,074**
428
5
135
56
167
**791**
**79,928**|**2020/21**
**£**
**5,232**
946
839
1,528
3,301
1,250
**7,864**
**2,756**
**2,110**
**2,607**
20
122
**142**
4,590
198
1,094
200
**6,082**
555
1,759
**2,314**
**37,697**
**235**
**1,152**
229
99
175
109
**612**
**68,803**|
|---|---|---|
## **DARTFORD CAMBRIA SEA SCOUT GROUP**
## **Registered Charities No. 1023312**
## **For the year from 1 April 2021 to 31 March 2022**
**----- Start of picture text -----**
Cash Funds 2021/22 2020/21
£ £
Cash funds last year end 26,237 16,662
Net Receipts /Payments (3,956) 9,575
Cash funds this year end 22,281 26,237
2021/22 2020/21
Bank Accounts £ £
Scout Association Acc 11,305 11,217
Barclays Business Saver Account 1,892 1,891
Barclays Business Account 9,892 34,298
Cash at year end per bank 23,089 47,406
Less Chqs not cashed this year 808 22,718
-
Add Receipts not banked this year 1,549
Cash funds this year end 22,281 26,237
**----- End of picture text -----**
Dartford Cambria Sea Scout Group
whvw.CambriaSeaScouts.org
Tralnlng
Royal Naval Re¢ognised Sea Scout Group No. 81
Registered Charities No 1023312
IJfoLlP Scniil Leir Cter
%leve N¢wton
Presidenl- Roger F Rowe
Independent Examiner's Report
Report to the Trusteesl Members of Dartford Cambria Sea Scout Group
On accounts for the year ended 31st March 2022
Respectlvo The charty's trustees are responsible for the preparation of the accounts.
r88ponsibiliti88 of The charity's trustees consider that an audtt is not required for this year
trustees and examlner under section 144 of the Charities Act 2011 (the Charities Act) and that an
independent examination is needed.
It is my responsibility to..
examine the a¢Gounts under section 145 of the Charities Act,
to follow Ihe procedures laid down in the general OireGtions given by the
Charity Commission (under section 145151(b} of the Charities Ad, and
to state whether particular matters have come to my attention.
Basis of independent My examination was carried out in accordafKe with general Directions 9iven
examinevs statement by the Charity Commission. An examination includes a review of the
accounting records kept by the charÉty and a comparison of the accounts
presented wilh those records. It also includes Gonsideration of any unusual
items or disclosures in the accounts, and seeking explanations from the
trust8es conceming any such matters. Thé procedures undertaken do not
provide all the evidence that would be required in an audit, and
consequently no opinion is given as to whether the a¢counts present a 'true
and fair, view and the port is limited to those matters set out in the
statement below.
In Connection with my examination, no matt8r has come to my attention.
which gives me reasonable rAuse to believe that in, any material respect,
the requirements..
to keep accounting records in accordance with section 130 of the
Charities Act., and
to prepare accounts which accord with the accounting records and
comply with the accounting requirements of Ihe Charities Act
have not been met., or
2. to which, in my opinion, attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
Indopendènt examlnerfs
statement
Signed
Date IL
Name
Relevant Professional qualrficationlsl or body (if any)-
ON 4ccO701y
Scouts