## **Trustees Report – 2022/23** 

## **9[th] November 2023 at 19.30 6[th] Form Centre Senior School** 

It has been a thoroughly enjoyable year with the return to almost ‘normality’ after the last couple of years. 

We have been astounded by the impressive efforts the committee and wider volunteer group have displayed in running our fundraising events through the year and also to all those wonderful supporters who have attended and enjoyed those events. 

A special mention must be given to the key people who have made sure that our Society’s relationship with school and staff, pupils and other parents and guardians have continued. Mr McCullough, Mr Edwards, Simon Crossman, Michelle Bailey, Danielle Critchley and Zoe Livingstone, as well as Rob and all the maintenance team. Everyone has worked incredibly hard to make sure the year’s events have run smoothly and enjoyably. 

In brief, from our fundraising efforts and subscriptions received, our Society received a total income of £32,980.05 and total expenditure was £18,975.14. Total profit for the year was £16,004.91. The majority of the income was achieved through: 

- Nearly New Uniform Shop = £9,250.79 

- Cheese and puddings sales = £1596.43 

- Subscriptions = £5,605 

- Events (Christmas Bazaar, Ice Cream Sales, Wine & Cheese) = £8899.99 

- Coronation Tea Towels = £1,102.29 

Donations to the school were as follows:- 

- Veio sports camera and accessories = £2035.80 

- Professional pottery kiln, including preparation and installation = £6,570 

- Ceilidh band for Year 13 leavers ball = £200 

- Basketball hoops (Prep School) = £1049.85 

- Iftar dinner = £493.22 

There has been a motion passed at our AGM to write off the credit against Collegiate School for the Bobble Hats stock. Therefore, in essence, this was another donation of £2,057.83. 

Two committee officer positions have been elected, Olivia Eves was nominated and seconded for the role of Secretary and voted into the role with unanimous support. Katrina Caffery O’Connell was nominated and seconded for the role of Treasurer. She is working with Co-Chair 



and Trustee Louisa Massey over the year before taking sole responsibility for the role in September 2024. 

In line with the new constitution, the committee voted on a motion to adopt a 3-year rotation for election of roles from the next AGM (2024) 

Year 1 – Chair, Social Media lead 

Year 2 – Treasurer, Vice Chair Year 3 – Secretary, Uniform Shop lead 

A valid question was raised by those in attendance at the AGM: Are candidates able to run for more than one 3-year rotation? Yes, the constitution specifies that members can continue to be members for the duration of their children/s time at the school. There is no limit to the number of 3-year rotations people can stand for. However, they cannot be a part of the charity’s committee if their child/children leave the school. 

The biggest vote of the AGM was the proposal to change the name of the Society in line with the name change of the school and the adoption of the new constitution (provided by ParentKind – the national body for PTA and Parent Associations) to reflect this. The motion was unanimously voted for in favour. 



## **COLLEGIATE PARENTS SOCIETY Profit and Loss Account Year ended 31st August 2023** 

|Notes<br>Income<br>1<br>Other Income<br>2<br>Total Revenue<br>Expenditure<br>3<br>**Profit/(Loss)**<br>**COLLEGIATE PARENTS SOCIETY**<br>**Year ended 31st August 2023**<br>**_Current assets_**<br>Stock<br>4<br>Sundry Debtors<br>5<br>Bank<br>6<br>Petty Cash<br>Total current Assets<br>**_Current Liabilities_**<br>Creditors less than 1 year<br>7<br>Current Assets less current Liabilities<br>**_Reserves_**<br>Retained Earnings<br>Profit and Loss Account<br>Total Equity<br>**Balance Sheet**|**2023**<br>£34,943.64<br>£36.41<br>£34,980.05<br>£18,975.14<br>**£16,004.91**<br>**2023**<br>**£s**<br>£6,969.74<br>£41,850.26<br>£48,820.00<br>£17,908.61<br>**£30,911.39**<br>**2023**<br>**£s**<br>£14,906.48<br>£16,004.91<br>**£30,911.39**|**2022**<br>£s<br>£22,536.83<br>£2.18|
|---|---|---|
|||£22,539.01<br>£22,506.18|
|||**£32.83**|
|||**2022**<br>**£s**<br>£73.97<br>£2,057.83<br>£20,440.13<br>£40.00|
|||£22,611.93<br>£7,705.45|
|||**£14,906.48**|
|||**2022**<br>**£s**<br>£14,873.65<br>£32.83|
|||**£14,906.48**|





## **COLSTON'S PARENTS SOCIETY** 

Notes to the Accounts 

|**COLSTON'S PARENTS SOCIETY**<br>Notes to the Accounts|||
|---|---|---|
|1<br>**Income**<br>Amazon Smile<br>Bobble Hats<br>Cheese & Pudding sales<br>Christmas Bazaar<br>Christmas Cards<br>Christmas Fayre<br>Coronation Tea Towels<br>Disco<br>Ice cream sales<br>Movie Nights<br>Oddballs<br>Quiz<br>Subscriptions<br>Uniform shop<br>Wine & Cheese<br>Wreath<br>2<br>**Other Income**<br>Interest|£s<br>£13.41<br>£240.00<br>£1,596.43<br>£4,893.71<br>£1,102.29<br>£1,642.99<br>£590.00<br>£1,044.11<br>£5,605.00<br>£9,250.79<br>£475.17<br>£8,489.74<br>£34,943.64<br>£s<br>£36.41|£s<br>£814.00<br>£4,607.42<br>£218.00<br>£329.00<br>£3,231.43<br>£446.50<br>£5,525.00<br>£7,070.48<br>£295.00|
|||£22,536.83|
|||£s<br>£2.18|





|3<br>**Expenditure**<br>Bobble Hats<br>Cards & Gifts<br>Cheese and Puddings<br>Christmas Fayre<br>Coronation Tea Towels<br>Disco<br>Ice cream sales<br>Iftar Dinner<br>Licence<br>Movie Night<br>Oddballs<br>Quiz<br>Uniform shop<br>Wine & Cheese<br>Wreath Making<br>**_Other expenditure_**<br>Parentkind subscription<br>**_Donations to school_**<br>Horsebox<br>Camera equipment<br>Fitness watches<br>Music drum<br>Easter treats lower school<br>Easter eggs<br>Archery equipment<br>Jiggerty band - Leavers Ball<br>Archery instructor course<br>Table tennis table<br>Table tennis table<br>4<br>**Stock**<br>Oddball Hat Stock<br>5<br>**Sundry Debtors**<br>Monies owed from school for Oddball hat sales<br>Donations<br>6<br>**Bank**<br>Current Account<br>Deposit account<br>7<br>**Creditors**<br>Commission owed: Uniform Shop<br>Donations agreed|£2,057.83<br>£14.00<br>£1,344.57<br>£2,853.60<br>£931.20<br>£551.79<br>£493.22<br>£21.00<br>£145.35<br>£835.68<br>£10,829.82<br>£435.95<br>£378.96<br>£140.00<br>£18,975.14<br>£s<br>£s<br>£s<br>£37,165.00<br>£4,685.26<br>£41,850.26<br>£s<br>£7,559.74<br>£10,348.87<br>£17,908.61|£s<br>£4,310.86<br>£706.83<br>£31.49<br>£2,500.60<br>£272.96<br>£128.00<br>£1,495.66<br>£600.00<br>£190.00<br>£865.95<br>£865.95|
|---|---|---|
|||£11,968.30|
|||£s<br>£73.97<br>£s<br>£2,057.83<br>£s<br>£15,791.28<br>£4,648.85|
|||£20,440.13|
|||£s<br>£324.45<br>£7,381.00|
|||£7,705.45|





BOWE Accounting Limited
45 Hopton Road. Cani. Du*sley¥ Gloucestershlre GLI I SPD
20.11.2024
Refeyemce AX￿￿all Accounts= Colleglate Parent5 5oclety.
I hereby ¢eYtity that the accounts for the period end 3 1. August
2023 are a tyue and taly representation of the flnancial affaiys
of thms oryaraisation.
Your s¥nceYely
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