REGISTERED CHARITY NUMBER: 1023166
Report of the Trustees and Unaudited Financial Statements for the Year Ended 31 August 2025 for Portland Place Pre-School
Portland Place Pre-School
Contents of the Financial Statements for the Year Ended 31 August 2025
| Page | |
|---|---|
| Report of the Trustees | 1 to 4 |
| Independent Examiner's Report | 5 |
| Statement of Financial Activities | 6 |
| Balance Sheet | 7 |
| Notes to the Financial Statements | 8 to 10 |
| Detailed Statement of Financial Activities | 11 |
Portland Place Pre-School
Report of the Trustees
for the Year Ended 31 August 2025
The trustees present their report with the financial statements of the charity for the year ended 31 August 2025. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities' issued in March 2005.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Charity number 1023166
Principal address Portland Place Sutton cum Lound Retford DN22 8PP
Trustees Ms L Bland Chairperson C Coyle E Metcalf Secretary Resigned as Secretary on 16/11/23 but remains on committee E Schuller Treasurer C Gregg Secretary Appointed 16/11/23 L Palmer Appointed 16/11/23 O. Richardson Co-opted 11/11/23
The co-opted Trustee will be formally appointed at the next AGM.
Independent examiner
Harry Smith ACCA Jackson Stapleton Accountants Suite 1a 34 West Street Retford DN22 6ES
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The Charity is controlled by its governing document, a Model Pre-School Constitution 2011 provided by the Pre-School Learning Alliance dated 18th January 2012, and constitutes an unincorporated charity registered with the Charity Commission.
Recruitment and appointment of new trustees
The Charity should have no less than 5 and no more than 12 Trustees on the committee, plus a maximum of 3 co -opted Trustees.
The Trustees are appointed at the AGM for one year and can stand for re-elected each year until they have served a maximum of 10 years. Co-opted Trustees can be appointed at any time during the year but must resign at the AGM and be appointed Trustees in the normal way if there are sufficient vacancies.
All Trustees should hold Family Membership of the Charity. If there are insufficient family members available to act as Trustees Associate Members can be appointed.
The committee are currently working hard to increase the number of serving Trustees.
Induction and training of new trustees
All Trustees are invited to visit the Pre-School and are provided with the relevant Charity Commission information for Trustees.
Portland Place Pre-School
Report of the Trustees
for the Year Ended 31 August 2025
Wider network
The Charity is part of the Pre-School Learning Alliance which provides advice and support
STRUCTURE, GOVERNANCE AND MANAGEMENT
Risk management
The Trustees have a duty to identify and review the risks to which the Charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
We as Trustees have considered 3 main risks:
i) Failing the Ofsted report. We would overcome this by compliance. We pay an annual fee to Adapt Childcare & Training services, who offer support & advice in adherence to Ofsted guidelines.
ii) Lack of funding. We would overcome this obstacle by promoting the Pre-school around the village & neighbouring areas. We would also promote government funded places & ensure that we applied for all subsidies offered through these places.
iii) The school no longer allowing us to rent the building used for the Pre-school: We have considered this risk & would look at other options available to us. For example, the village halls in Sutton and in the neighbouring village of Lound, or the Hallcroft Community centre. Any of these options would be suitable.
OBJECTIVES AND ACTIVITIES
Objectives and aims
We are an OFSTED inspected Pre-School and were rated as Good at our last inspection. We provide pre-school learning activities for children from 2 to 4 years of age in order to develop their intellectual, emotional, physical and social skills. This is achieved through offering a range of free play and structured activities. Children are supported in their learning by qualified and supportive staff, who are trained to encourage children to reach their individual learning potential and to express themselves in their own unique way.
The aim of the pre-school is to enhance the development and education of children under statutory school age by offering appropriate play, care and education facilities. The opportunity for learning is available to all children regardless of race, culture, religion, means or ability.
We encourage the study of the needs of pre-school age children and promote public interest in, and recognition of, such needs in the local area. We help support students in both college and university with their studies in this area.
We adhere to, and actively promote, the aims and objects of the Pre-School Learning Alliance.
Significant activities
We started the year off with 23 children, and this was with the majority of children attending full days so pre school had nearly all the places filled for the members of staff we had on site. This made daily numbers up to 25 children per session, when we finished the year with 33 children on register.
Volunteers
The Pre-school committee is run by a group of volunteers, who work with each other to help run the Pre-school as smoothly as possible. They attend regular meetings, help with fundraising and deal with any issues that may arise.
There are also parent volunteers who help with the fund raising and events that the Pre-school hosts.
We have hosted some fundraising activities this year, details of which are below. We have received support from parents for some of those activities, which gives us hope that we can recruit more members to the committee.
Portland Place Pre-School
Report of the Trustees for the Year Ended 31 August 2025
ACHIEVEMENT AND PERFORMANCE
Charitable activities
We held charity events such as the Easter hamper raffle and the mother’s day hamper raffle. We also held our first colour run, which all the children really enjoyed and this raised money for new toys at pre school and SEND inclusion toys.
Fundraising activities
We held our annual Christmas fayre which wasn't as successful as previous years so will now look at making out raffle bigger to raise funds this way.
FINANCIAL REVIEW
Reserves policy
The charity aims to maintain a reserve of one term’s expenditure on deposit. When we reviewed the figure 3 years ago, we found that the amount held on deposit was insufficient to meet these criteria, as we had the expected expense of the extension.
With the extension completed a year ago, we are working to increase our reserves over the 2 years following in order to meet the criteria. We are a year in, and just under halfway to our target.
Principal funding sources
A principal funding source is the funding for Pre-School places provided by the government. We rely on their commitment to early years education in order to maintain our services.
FUTURE DEVELOPMENTS
The Trustees will continue to support the work of the pre-school and maintain the standard of facilities while raising the profile of the pre-school and involving more parents.
We are still working towards building up the reserve account after completing the extension to pre-school.
Approved by order of the board of trustees on 21[st] November 2025 and signed on its behalf by:
Lindsay Bland - Chairperson
Independent Examiner's Report to the Trustees of Portland Place Pre-School
I report on the accounts for the year ended 31 August 2025, which are set out on pages five to ten.
Responsibilities and basis of report
As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I have examined your charity's accounts as required under section 145 of the Charities Act 2011 ('the Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
My role is to state whether any material matters have come to my attention giving me cause to believe:
-
that accounting records were not kept as required by section 130 of the Act; or
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that the accounts do not accord with those records; or
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that the accounts do not comply with the accounting requirements of the Act; or
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that there is further information needed for a proper understanding of the accounts.
Independent examiner's statement
I have completed my examination and have no concerns in respect of the matters (1) to (4) listed above and, in connection with following the Directions of the Charity Commission I have found no matters that require drawing to your attention.
Harry Smith ACCA Jackson Stapleton Accountants Suite 1a 34 West Street Retford DN22 6ES
Portland Place Pre-School
Statement of Financial Activities for the Year Ended 31 August 2025
| 31.8.25 | 31.8.24 | ||
|---|---|---|---|
| Unrestricted | Total funds | ||
| fund | |||
| Notes | £ | £ | |
| INCOMING RESOURCES | |||
| Incoming resources from generated funds | |||
| Activities for generating funds | 2 | 197 | 1,925 |
| Investment income | 3 | 231 | 298 |
| Incoming resources from charitable activities | |||
| Pre School | 140,756 | 120,216 | |
| Total incoming resources | 141,184 | 122,439 | |
| RESOURCES EXPENDED | |||
| Charitable activities | |||
| Pre School | 117,774 | 118,925 | |
| Governance costs | 3,166 | 2,583 | |
| Total resources expended | 120,940 | 121,508 | |
| NET INCOMING/(OUTGOING) | |||
| RESOURCES | 20,244 | 931 | |
| RECONCILIATION OF FUNDS | |||
| Total funds brought forward | 41,074 | 40,143 | |
| TOTAL FUNDS CARRIED FORWARD | 61,318 | 41,074 |
Portland Place Pre-School
Balance Sheet At 31 August 2025
| 31.8.25 | 31.8.24 | ||
|---|---|---|---|
| Unrestricted | Total funds | ||
| fund | |||
| Notes | £ | £ | |
| FIXED ASSETS | |||
| Tangible assets | 6 | 22,035 | 20,718 |
| CURRENT ASSETS | |||
| Debtors | 7 | 176 | 267 |
| Cash at bank and in hand | 39,466 | 20,408 | |
| 39,642 | 20,675 | ||
| CREDITORS | |||
| Amounts falling due within one year | 8 | (358) | (319) |
| NET CURRENT ASSETS | 39,283 | 20,356 | |
| TOTAL ASSETS LESS CURRENT | |||
| LIABILITIES | 61,318 | 41,074 | |
| NET ASSETS | 61,318 | 41,074 | |
| FUNDS | 9 | ||
| Unrestricted funds | 61,318 | 41,074 | |
| TOTAL FUNDS | 61,318 | 41,074 |
The financial statements were approved by the Board of Trustees on 21[st] November 2025 and were signed on its behalf by:
Emma Schuller -Treasurer
Portland Place Pre-School
Notes to the Financial Statements for the Year Ended 31 August 2025
1. ACCOUNTING POLICIES
Accounting convention
The financial statements have been prepared under the historical cost convention, and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008), the Charities Act 2011 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities.
Incoming resources
All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
Resources expended
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Hire purchase and leasing commitments
Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.
Pension costs and other post-retirement benefits
The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
2. ACTIVITIES FOR GENERATING FUNDS
| 31.8.25 | 31.8.24 | ||
|---|---|---|---|
| £ | £ | ||
| Fundraising events | 198 | 1,925 | |
| 3. | INVESTMENT INCOME | ||
| 31.8.25 | 31.8.24 | ||
| £ | £ | ||
| Deposit account interest | 231 | 298 |
Portland Place Pre-School
Notes to the Financial Statements - continued for the Year Ended 31 August 2025
4. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 August 2025 nor for the year ended 31 August 2024.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 August 2025 nor for the year ended 31 August 2024.
5. STAFF COSTS
| 31.8.25 £ Wages and salaries 101,334 Other pension costs 1,411 102,745 The average monthly number of employees during the year was as follows: 31.8.25 Pre-School staff 6 |
31.8.24 £ 94,256 1,817 96,073 31.8.24 6 |
|---|---|
No employees received emoluments in excess of £60,000.
6. TANGIBLE FIXED ASSETS
| Improvements to property Computer equipment £ £ COST At 1 September 2024 20,040 1,095 Additions in year 1,668 At 31 August 2025 20,040 2,763 DEPRECIATION At 1 September 2024 - 417 Charge for year - 352 At 31 August 2025 - 769 NET BOOK VALUE At 31 August 2024 20,040 678 At 31 August 2025 20,040 1,995 |
Totals £ 21,135 1,668 22,803 417 352 769 20,718 22,035 |
|---|---|
Portland Place Pre-School
Notes to the Financial Statements - continued for the Year Ended 31 August 2025
| 7. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||||
|---|---|---|---|---|---|
| 31.8.25 | 31.8.24 | ||||
| £ | £ | ||||
| Trade debtors | 176 | 514 | |||
| 176 | 514 | ||||
| 8. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||||
| 31.8.25 | 31.8.24 | ||||
| £ | £ | ||||
| Taxation and social security | 358 | 319 | |||
| Accruals | 247 | ||||
| 358 | 566 | ||||
| 9. | MOVEMENT IN FUNDS | ||||
| Net movement | |||||
| At | 1/9/24 | in funds | At 31/8/25 | ||
| £ | £ | £ | |||
| Unrestricted funds | |||||
| General fund | 41,074 | 20,244 | 61,318 | ||
| TOTAL FUNDS | 41,074 | 20,244 | 61,318 | ||
| Net movement in funds, included in the above are as follows: | |||||
| Incoming | Resources | Movement in | |||
| resources | expended | funds | |||
| £ | £ | £ | |||
| Unrestricted funds | |||||
| General fund | 141,184 | (120,940) | 20,244 | ||
| TOTAL FUNDS | 141,184 | (120,940) | 20,244 |
Portland Place Pre-School
Detailed Statement of Financial Activities for the Year Ended 31 August 2025
| INCOMING RESOURCES Activities for generating funds Fundraising events Investment income Deposit account interest Incoming resources from charitable activities Pre school fees Assisted places fees Outings, trips and activities Training Fees Total incoming resources RESOURCES EXPENDED Charitable activities Wages Pensions Rent Premises costs Insurance Admin expenses Advertising Telephone Irrecoverable Loss Resources Ofsted Meals & snacks Training & uniforms Outings, trips and activities Governance costs Accountancy Support costs Other Computer equipment depreciation Total resources expended Net income/(expenditure) |
31.8.25 £ 198 231 21,993 118,014 658 90 140,755 141,184 101,334 1,411 4,849 477 - 591 - - - 2,200 35 3,794 358 2,373 117,422 3,166 3,166 352 120,940 20,244 |
31.8.24 £ 1,925 298 30,796 88,252 438 730 120,216 122,439 94,256 1,817 4,680 855 672 1,310 - 154 420 2,630 35 8,132 2,531 1,313 118,805 2,583 2,583 120 121,507 931 |
|---|---|---|