REGISTERED CHARITY NUMBER: 1023166 ort of the Tnistees and Unaudiied Financial Statements for the Year F.nded 3 1 Au tor Port]and Place Pre-school SI 2024
Portland Place Pre-school Pagc Rcport of thc Truslccs to4 Independent Examinevs Report Statcmcnl of Financial Activitics Ba]ance Sheei Notes to the Financial Staiements 8tolO Detailed Statement of Financial Activities
Portland Place Pre-school The inLStees present their report with Ihe r]nancial Sthiemenls ofihe charily for ihe year ended 31 Augusi 2024. The Iruslees have adopted ihe provisions of Ihe Sia¢emenlof Recommended Praciice (SORP)'Accouniing and Reporting by Charities, issued in March 2005. REFERENCE AJJ l) ADLIIINISTRATThE DETAILS Registered Charity number 1023166 Principal address Portland Placc Sutton cum Lound Retford DN22 8PP Trustee5 Ms L Bland C Coyle . Melcalf Chalerson se¢tary Resigned as Secretary on 16111123 but mains on committee E Schuller C Gregg L Palmer O. Richardson Treasurer Secfftary Appointed 16111123 Appointed 16111123 Co-opted I 1111123 The co-opted TnLStee 11[ be fomially appointed at ihe next AGM_ Independent exatniner Harry Smith MAAT Jackson Stapleton Accountanis Suitc l a 34 West Street Retford DN22 6ES STRucfuRE. GOVERNANCE AIID MANAGEME Governing document The Charity is controlled by its goveming document, a Model Pre-school Constitution 2011 provided by the Pre-school Leaming Alliance dated 18th January 2012, and constitutes an unincorporated charity reg]stered with the C.harty Commission. Recruitment and appointment of neiy trustees Thc Charity should havcno Icss tban 5 andno morc than 12 Trustccs on tbc committcc. plus a maximum of 3 co-optcd Trustees. The Trusiees are appointed at the AGM for one year and can siand for TE-elected each year until they have served a maximum of l O years. Co-opted Trustees can be appointed at any time during the yearbut musi Tesign at the AGM and be appointed Tn]stees in the noLTnal aY if there are SuFflent vacancies. All Tru5tccs should hold Family McMbch1P of thccharity. If thcrc arc Insuff1Cllt famjly DIcmbc availablc to act as Trustees Associate Members can be appointed. The committcc atc cutrcutly WOTking hard to incrca5C thc numbcrof 5crYing Ttustccs. Induction and training of neTh trustees All Trllstees are invited to visit the Pre-school and aTe provided with the relevant ChaTity Commission inforn)ation for Trusiees.
Portland Place Pre-school rF.n Vider neh¥ork The Charity is pan of the Pre-school Leaming Alliance which provides advice and support STRucfuRE, GOVERNANCE AND mNAGEMENT Risk management The Trustccs havc a duly lo identify and rcvicw thc risks to iiljich thc Chatity 15 exposed and to ensure appropTHtc controls arc in placc to pioN'idc rcasonablc assurancc aga inst fraud and C>[. We as Trustees have considered 3 main risks= i) Fai]ing the Ofsted report. We would overcome thisby compliance. We pay an annualfeeto Adapt Chlldcare & Trdining services, who offer support & advice in adherence to Ofsied guidelines. ii) Lack of funding. Wc would ovcrcomc this obstaclc by proTnoling ihc Prc-school around ihc villagc & ncighbouring arcas. Wc would also promoic govcrnmcnt fundcd p]accs& cnsurc thatwc applicd for all subsidics offcrcd throug thcsc places. iii) Thc school no longcr allowing u5 to rcnl thc building u5cd for thc P-sChoOl= Wc havc considcrcd this risk & would look at othcroptions availablc to us. For cxamplc. thc N'illagc halls in Sutton and in thc ncighbouring villagc of Lound. or the Ha Ilcroft Community cenire. Any ol these Opiions i%'ould be suiiabk. OBJECTIVES AND AcfiviTIES Objectives and aims We are an OFSTED inspected Pre-school and were rated asGood at our ]ast inspectlon. We provlde pre-scbool learning aclivilic5 for chiidten from 2 to 4 ycat5 of agc iJ] ordcr lo dcl'clop iheir intcUcctuaL eTnotional. physical and social skills. This is achicvcd through offcring a rangc of frcc play and stnjcturcd activttics. Childn sUPPOrtcd in thcir Icarning by qualified and supportive staff, 'hO are tramed to encouragechildren to reach their individual leaming potential and to express ihemselves in their unique way. The aim of thc pre-school is to cnhancc thc dcvcjopmenland cducation of childrcn undcrslalutory schoola¥c by offcrin¥ appropriate play, care and educaiion faci]ities. The opportuniiy for learning is available to all children regardless of rdce, culture, rel]On, means or ability. Wc cncouragc thc study of thc nccds of prc-school agc chlldrcn and promotc pUb"C intcrcst ID. and rccognition of. such llccds in thc local arca. Wc bclp support studcDts in both colkgc and univcr5ity thcir studics in this arca. Wc adhcTC to, and activcly promotc, thc aims and objcct5 of thc Prc-school Lcarning Alliancc. Significant activitie5 Ai the beginning of the year in September2023 we had 20 children on our gister fmishing wilh 31 in July 2024. Each session is allended by between 18 and 23 children_ Volunteers The Pre-school commitiee is Nn by a group of volunteers, Ivho work ivith each other to help run ihe Pre-school as smoothly as possible. They atierLd regular meetings, help ivith fundra ising and deal 1th any issues that may arise. There are also parent volunteers Mtho help Mqth the fund rdising and evenis that the Pre-school hosts. Wc have hosted some fundraisingactivitiCS this ycar. detaS of ivhich atc bclow. Wc havc tcccived sUPPOrt from parcnts for somc of thosc activitics. which wvcs us hopc thal wc can rccTUit morc mcmbcT5 to ihc COTnmittcc.
Portland Place Pre-school ACHIEVEMEiYf AND PERFORMANCE Charitsble actiTritie5 We have been chosen continualty by a number of parentswhose children display a ryde variety of complex needs, including physical condirions, behaviourdl and social de]ays for their age and possible emerwng neural differences, bccausc of which wc havc aGhicvcd a tnorc inGIu5iVC CDVitoIillicnt. Staff havc attcndcd trainingin scvcral arcas to continuc to dcvclop thcir skills. Our apprcnlicc f]nishcd hcr Icvcl 2 CoUC and has now sianed her Level 3. Siaffhave continued DFF. child developmeni CPD irdining. All starrcompleled first aid lrnining & Mak&ton level l. We had a change ofmanagement iowards the end of the schoolyear. Ournew managerwishes to start berlevel 5 in the next school year. Fundraising activities This ycar moncy was raiscd by a varicty of cvcnts includiDg a soft play ccntrc cvcnt, commission froin school photographer, cauliflower cards, sports relief & chthlren in need days. We have held a Christmas fayre, alongwith raffLs ai Christmas& Easter. Unfortunatcly. during Octobcrhalf tcrm. 50mconc cntcrcd prcschool and brokc tnto thc 3 cash tins in thc prcschool officc. It was reported io ihe police and a crime numberissued. We set up a GoFundMe account lo recoversome of the loss. Our local church donated also. FINNCIAL REVIEW Reserves policy Thc charity ainis to maintain a scTVc of onc tcrnl's cxpenditu on dcposit. Mlhcn wc rcvicwcd thc figurc 3 ycars ago, we found that the amountheld on depostt was insufficient to meet these criteria, aswe had the expected expense of the extension. With Ihc cxtcnsion complclcd a ycar a¥oy wc arc wotkin¥ to incrcasc our rcsetves ovci th¢2 Yea folloMryng in ordcr to meet the criteria. We are a year in, and just under halfway to our iarget. Principal funding sources A pIincipal funding sourcc is thc fundingforPrc-School pkncc5 providcd by thc govcrnmcnl. Wc rcty on thcir commitmcnt to carly ycars cducation ordcr to maintain our scrviccs. FtrruRE DEVELoPmEs Thc Trustccs will continuc to support thc work of thc prc-school and mailltain thc standard of facih.tics whilc raisillg thc profile OF the pre-school and involving MO parenis. We are siill working iowards building up the SerVe account after completing the extension to pre-school. Approved by order of the board of trustees on 14th November 2024 and signed on its beha]f by.. .indsav Bland - Chairperson
Inde endent Examinerfs Re ort to the Trusiees of I rcport on thc accounts for thc ycar cndcd 31 August 2024. which arc sct out on pagcs fivc to tcTJ. Responsibilities and basis of report As the chariiy's trustees you are responsible for ihe pparall0n of the accounis in accordance with the requirements or the Charities Act 2011 ('the Act,). I have examined yourcharity's a¢¢ountsas required under se¢iion 145 of the Charities Act 2011 ('the Act). In canying out my cxamination I havc folloivcd thc Dircclions WVCD by thc Charity Cotnmi5sion UDdcr scction 145{5)Ib) of thc2011 Act. My role is to state whether any material Inatte have come to Tny attention giving Tne cause to believe= that accounting rccords wcrc not kcpt as rcquircd by scction 130 of thc Act- or that ihe aocounis do not a¢cord '](h those records- or that the accounts do not comply Thith the accounting requirements of the Act; or that there is further infomiaiion needed for a proper undeTStaTLding of the accounts. Independent examiner's ststement I have oompleled my examinaiion and have no concerns in respeciof the matiers (I 110 (4) lisled aboi'e and, in ¢onnecli)n with follow'ing the Directions of the Chartty Commission I have found no mattersthat require drawing to your attention. JSA INDb 11, 2024 IT.13GKfO Harry Smith MAAT Jackson Stapleion Accountanis Suite la 34 West Street Reiford DN22 6b.S
Portland Place Pre-school Statement of Financial Activities ror the Year Lnded 31 Au ust 2024 31.8.24 Unrestricled rund 31.8.23 Total funds Notes INCOMING RESOURCES Incoming resources from generated funds Actiwitics fur gcncrating t-und5 Investment income Incoming resources from charitable activities Pre School 1.92) 298 899 120,216 87,065 Total incomillg resources 122.439 87,964 RESOURCES EXPENDED Charitable activities Pre School Governallce costs 118,925 2,)83 89,771 2,149 Total resources expended 121.508 91.920 NET ILYCOMING/(OUTGOIIYG) RESOURCES 931 (3,9561 RECONCILIATION OF FUNDS Total funds brought foThard 40,143 44,099 TOTAL FUNDS CARRIED FORWARD 41.074 40,143
Portland Place Pre-school Balance Sheet Ai31 Au usl 2024 31.8.24 Unrestricled rund 31.8.23 Total funds Notes FIXED ASSETS Tangible assets 20.718 20.364 CURRENT ASSETS Dcbtors Cash at bank and in hand 267 20.408 ,170 15,955 20,675 20,125 CREDITORS Amuunts falling duc within onc Vcar (319) (346) NET CURRENT ASSETS 20.3)6 19,779 TOTAL ASSETS LESS CURRENT LIABILITIES 41,074 40.143 NET ASSETS 41,074 40,143 FUNDS UnrLstriLtcd funds 41.074 40,143 TOTAL FUNDS 41,074 40,143 Thc financial statcmcnts 'CrC approvcd b!. thc Board of Trustccs on I l NoN"cmbcr 2024 and ii'"crc signcd on its bchalf ErnM•SrhulirT IhuvII.20242U4GMD Emma Schuller-Treasurer
Portland Place Pre-school Notes to the Financial Statements ror the Year Lnded 31 Au ust 2024 ACCOULYTING POLICIES Accounting eonvention The financial statements hai'e been prepared under the historical cost COnentIOn, and in accordance ii'.ith the FinanLial Rcporting Standard for Smallcr EntitiC5 IcffcctiN"c April 20081. thc Charitics Act 2011 and thc requirements of the Statement of Recommended Praciice: Accouniing and Reporting b!, Charities. Incoming resourees All inLominu rcsourcc5 arc includcd on thc Statcmcnt of Financial ActiN'itics Th"hcn thc charity is Icgally cntitlcd to the income and the amount can be quantified ii'ith reasonable accurac!,. Resourees expended Expenditure is accounted tor on an accruals basis and has been classilied under headings that aggregate all cost related to the calegor!. 11-.here costs cannot be directl!. attribuied to particular headings, they have been allocated to actii'itics on a basis consi5tcnt ii'ith thc usc of rcsuurccs. Tangible fixed assets Deprecia(ion is proi ided at the lollom.ing annual raS in order io i%"rile olTeach asset 0er its eslimaied useful life. Taxation The charitv is exempt from t&x on its charitable actii-ities. Fund accounting Unrestricted lunds can be used in accordanie "lih the charithble objeciiN'es ai ihe discrelion ofthe trusiees. Restricied lunds can only be used for particular reStriCd purrrf)ses 1th1n the objects ofihe charil). Reslriclions arise IN'hen specitied bs, the donor or ii.hen funds are raised for particular restricted purtM)ses. Further explanation of ihe natyre and purpose of each fund is included in the notes to the financial statements. Hire purchase and leasing commitments Rentals paid under operating leases are charged to the SMeni of I'inancial Acliwilies on a slraighi line basis over the period of Ihe lease. Pension costs and other post-retirement benefits Thc Lharl. opcratcs a dcfincd contribution pcnsion schcmc. Contributions paN'ablc to thc charity's pcnsion scheme are charged to the Staiemeni of Financial Activities in the ri(l to ,hICh thev relate. ACTIN'ITIES FOR GENERATING FUNDS 31.8.24 31.8.23 Fundraising cN'cnts ,925 899 INVESTMENT INCOME 31.8.23 31.8.22 Deposit account interest 298
Portland Place Pre-school Notes to the Financial Statements- continued ror the Year Lnded 31 Au ust 2024 TRUSTEES, REMUNERATION AND BENEFITS 'I'here iiere no irustees, remuneraLion or other benefits for ihe )'ear ended 31 Augusi 2024 nor lor the )'ear ended 31 August 2023. Trustees, expenses Thcrc wcrc no trustccs, cxpcnscs paid for thc cndcd 31 August 2024 nor for thc vcar cndcd 31 August 2023. STAFF COSTS 31.8.24 31.8.23 Wages and salaries Other pension costs 94.256 ,817 73,281 1,712 96,073 74.993 The average monthly number of emplol'ees during the l'ear ivas as folloM"s: 31.8.24 31.8.23 Pre-school staff No employees receii'ed emoluments in excess of £60:orA). TANGIBLE FIXED ASSETS Improements propertv Computer equipmenl l olals COST At I September 2023 Additions in l'ear 20,040 622 473 20,662 473 At 31 August 2024 20,040 ,095 21,135 DEPRECIATION At I September 2023 Charge for year 297 120 297 120 At 31 August 2024 417 417 NET BOOK N'ALUE At J l August 2024 20.040 678 20.718 At 31 August 2023 20.040 325 20,365
Portland Place Pre-school Notes to the Financial Statements- continued ror the Year Lnded 31 Au ust 2024 DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 31.8.24 31.8.23 Tradc dcbtors Taxation and g)cial security i14 752 3,417 514 4,169 CREDITORS: AMOUNTS FALLING DUE W'ITHIN ONE YEAR 31.8.24 31.8.23 Taxation and g)cial security Accruals 346 247 247 346 MOVEMENT IN FUNDS Net moN'ement in funds At 119123 At 3118124 Unres¢rieted funds General tund 40.143 931 41,074 TOTAL FUNDS 40.143 931 41,074 Net moTr'ement in funds, included in the aEK)ve are as folloMs= Incoming resources Rcsourccs expended MoTrcmcnt in funds Unrestricted funds CJeneral tund 122,439 (121,508) 931 TOTAL FUNDS 122.439 {121,508} 931
Portland Place Pre-school Detailed Statement ot Financial A1vIlieS ror the Year Lnded 31 Au ust 2024 31.8.24 31.8.23 INCOMING RESOIIRCES Activities for generating funds Fundrnising cN'cnts 1.925 899 Investment income Deposit account interest 298 Incoming resources from charitable activities Pre school tees Assisted places fees Outings, trips and activitics Training Fees 30.796 88.252 438 730 29,026 57,516 i23 120,216 87,065 Total incoming resourees 122,4J9 87.964 RESOURCES EXPENDED Charitable activities Wages Pensions Rent Premises costs Insurance Admin e_xpenses Adi'crtising Telephone Irrecoi'erable Loss Resources Ofstcd Meals & snacks Training &. uniforms Outings. trips and aclii'ities 94,256 1.817 4.680 855 672 1,310 73.281 ,712 4,790 813 642 ,391 60 154 154 420 2,630 3) 8,132 2.)31 ,642 35 2,468 99 2,626 118,805 89,714 Governance costs Accountancy 2,583 2,149 2,583 2,149 Support costs Other Computcr cquipmcnt dcprcciation 120 57 Total resources expended 121.628 91,920 Net ineomel(expenditure) 931 (3,956)