CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 1 August 2023 31 July 2024 Charity name: Oxford Hannonic Choir Charity registration number: 1023028 Objectives and Activities SORP reference Summary of the purposes of the charity as set out in its governing document Paro 1.17 The objects of the Choir shall be to promote, improve, develop and maintain public education in, and appreciation of, the art and science of choral music in all its aspects by the presentation of public concerts and by such other ways as the Choir through its Committee shall determine from time to time. Three public concerts were held during the financial year. Summary of the main activities in relation to those purposes for the public benefit, in particular. the activities, projects or services identified in the accounts. Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit Para 1.17 and 1.19 Para 1.18 The trustees have had regard to the guidance issued by the Charity Commission on public benefit. Additlonal Informatlon (optional) You ma choose to include further ststements where relevant about: SORP reference Para 1.38 Policy on grant making Pard 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other Achievements and Performance SORP reference Three public concerts were held during the financial year. These gave the opportunity for the public to listen to and enjoy first-class music making. The concerts performed included Handel's Solomon, Elgarfs Music Makers and Haydn's Nelson Mass. Summary of the main achievements of the charity, identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. Para 1.20 Addltlonal informatlon (optional) You ma choose to include further statements where relevant about: Achievements against objectives set Para 1.41 Performance of fundraising activities against objectives set Para 1.41 Investment perfonnance against objectives Para 1.41 Other Financial Review Review of the charity's financial position at the end of the period Para 1.21 During the 2023-24 season the OHC made a surplus of £3,445. Expenditure was £51,975, against a total Income of £55,420. Donations of £5,137 are included in the income figure. The planned budget figures assumed a return to normal activities and. as previously noted, both choir number5 (and therefore subscriptions) and audience numbers remained depressed. The stated value of the Endowment Fund increased by £2,323 to £35,021. Statement explaining the policy for holding reserves stating why they are held Para 1.22 The reserves policy was reviewed at the beginning of the season to ensure no new financial risks had come to light since the previous issue of the policy was published. No new issues were raised and the reserves policy therefore continued unchanged, viz: To ensure thot, in the event of unpredictedfalls in revenue or increoses in costs, the chority can both maintain current commitments and plan for the short- ond medium-tem?future. the Trustees aim to maintain on emergency reserve of no less thon £20,000. Thi5 includes the capital in the Chari￿s endowmentfund which wos set up explicitlyfor emergency use. f reserve holdings (excluding ony designatedfunds) at the end of everyfinancial year exceed this sum. the surplus is deemed to be a discretionary reservefor investment in specific projects which connot be funded within expected annual income. A maximum of £lO,O will be retoined in discretionary reserves. At the end of 2023-24 we were broadly in line with this policy, having total reserves acros5 the Endowment and General Funds (taking a conservative view and excluding debtors) of £60,509. This means that we have the emergency reserve of £30,000 and a balance of £30,509. However, as this includes shares, the market value of which can fluctuate, especially in current uncertain times, the total value of the balance has to be treated with caution. In view of the continuing uncertainty we face as a result of the aftermath of the pandemic and other inflationary cost pressures such as rehearsal hall hire and concert charges increasin& it would be imprudent to expend significant reserves. However, the committee is actively pursuing options to reduce the reseNes. The 'maximum' of £10,000 in discretionary reserves is being exceeded at present and we consider it prudent to do so. Amount of reserves held Reasons for holding zero reserves Details of fund materially in deficit Explanation of any uncertainties about the charity continuing as a oin concem Para 1.22 £68,168 Not applicable Para 1.22 Para 1.24 Not applicable P8ra 1.23 Not applicable Addltlonal information (optional) You ma choose to include further statements where relevant about: The charity's principal sources of funds (including any fundraising) Para 1.47 Investrnent policy and objectives including any social investment policy adopted Para 1.46 A description of the principal risks facing the charity Para 1.46 Other Structure, Governance and Management Description of charity's trusts.. Type of governing document Para 1.25 Constitution dated 28 November 2017 and amended on 31 December 2020 Untncorporated association How is the charity constituted? Para 1.25 orated Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Para 1.25 All trustees are elected by the members of the Choir at the Annual General Meeting Additional inforniation (optional) You ma choose to include further statements where relevant about: Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity s organisational structure and any wider ne￿Ork with which the charity works Para 1.51 Relationship with any related parties Para 1.51 Other Reference and Administrative details Chari name Other name the chari uses Re istered chari number Charity's principal address Oxford Harmonic Choir 1023028 22 Swinbourne Road Littlemore OXFORD OX4 4PQ Names of the charity trustees who manage the charity Dates acted if not for whole ear Trustee name Office (rf any) Name of person (or body) entitle toa oint trustee ifan Amanda Townsend Chairperson Secretary Treasurer Rainer Buhler David Morris Margarita Morris Caroline Butler Diana Pick Adam Martin Pihillip Butcher 10 12 13 14 15 16 17 18 19 20 Cor orate trustees - names of the directors at the date the re Director name ortwasa roved Name of trustees holding title to property belonging to the charity Trustee name Dates acted rf not for whole Funds held as custodian trustees on behalf of others Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity's objects Details of arrangements for safe custody and segregation of such assets from the charity's own assets Additional information (optional) Names and addresses of advisers (Optlonal Information) Type of Name Address adviser Name of chief executive or names of senior stsff members (Optlonal Information) Exemptions from disclosure Reason for non-disclosure of ke ersonnel details Other o tional information Declarations The trustees declare that they have approved the trustees. report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) Position (eg Secretary. Chair, etc) EA IN) eo EL•l14L£Q &&cQ@Il( Date 8(* Is OXFORD HARMONIC CHOIR A¢¢ounts for Ihe year ephled 31 July 2024 Registered Charity Tr40. 1023028 OXFORD HARMONIC CHOIR STATEMENT OF FTNANC.TAL ACTIVITIES FOR THE YEAR ENDED 31 JULY 2024 Year L￿d￿l 31 Juty 2ts24 (Tcnernl RthtriLl¢d Enduwmiy FutLd F￿d Fund Ye(•. Jlni/2023 Total Total Munbcr8' sub￿￿11*11}￿S It￿te 21 irtcotSTetax ￿¢therE￿ und¢r fjift Aid tkthdli(lty$ Fulld rsi5iL)&i evmL 23.369 4,528 23.369 4.528 21.goj 4.104 4. 1(J2 1.229 1.ogy .31)9 8utplw% qalwhire of 8c(res Bank dcpDsiI Imiy¢41 Dividet)ds 31 545 11741 31 545 87Y 35.798 271 1173 32,Qg0 1.099 Cvnrefts 3): Ti¥k¢l 15,25* 837 21Q I,(yJo 15,252 837 210 15.51(1 772 190 Pm8r4rnLne lldvC¥ti￿nl￿t Grnnt trom the Josephine B&er'l'rubt 17 10,472 TOTAI, INCOME 51.998 53.097 48,507 SUMMARY Fun4Js R¢strictd E"TLdowThcnl ?e.ar efflrded JI j￿}Y 21P7J FLINDS brought fornrd it 31 Juty 2023 33,124 -31,59¢1 04,711 33,124 31.$99 64,72J eome for the ye&i'. #a knt 51.998 53.097 Y.xpmdltsr¢ ((•r th• yt•r 151,Y751 (51.9751 f45.5?0) Funds trADsttr 2,323 2,J23 (.f98} EXC￿$ OF INc￿ME OVEH EXPENDrri,RE FOR THE YEAR 23 3,422 4,44.1 FitNDS urrAed fornnl 4t 31 July 2ty24 1g*gt 4) 33. £O4.7?3 OXFORD HARMONtC CHOIR STATF,TrfFNT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JULY 2024 Y¢ar UL4l¢d 31 July 2024 Ge￿￿1 Rtstric(ed Fund y(￿ irthd 31/7,'2O23 Total EXPEf4DITURE Concert eipEDdlturE I￿ote ))- and v4)Ini4ts r 7fj47 13,442 191 J,2111J cheslYA te Prrfming Rights SociW f ire o(hall and sta8in8, ei¢. Vrnuc bar costs hire ￿Or￿?an or k￿board c(MK¢rt li8bLtn4 O¢L,bcstrul y¢4)rcs prirtlmg and tthtrtising ageM'% c￿MIllI￿ M tickei sal¢s sundri¢5 16.604 16.6Q4 7.lJ(K) 540 540 602 1291 824 2.708 99) 177 764 2,J94 129l 2,708 99J 177 2,2f&t I,OS7 184 Other expenditure.. R¢h¢ursul e.xpLYJ¥ CThduci￿'S fc¢8 accr￿7￿￿nl5t's f￿ tharal trdining hiiy of r¢h￿￿hall 4,495 2.479 28U 3,922 4,495 1479 280 3,922 3.074 2, 14*5 2.510 ,JJi Adnthiistriilon expenses: Makin¥ i￿¥uranCe Advertising & other expenses Indq)endelll f %undries 654 654 429 Yofl 221 2.059 25Y 25 TOTAL EXPEryDITURE 43,52 OXFORD HARMONIC CHOIR BALANCF. SHF.F.T •8 *t 31 July 21124 J L Juty 2024 31,'7/2023 Vu(x¢d Tn%cstTnrnL& ui mdrk¢t ￿alu¢.. COIF ('.haritici InV¢sun￿l Fund shyr¢¥ E,ndo*mMt fund 32,684 3Q361 Dclrt(*s and prcpaym¢n(s {n(M¢ 6) 7,659 5.332 I5￿￿LL% ar-. l¥ar¢'laJs Iljnk Cvmmwiil) ULLouni: iWL¢IL on its by 2 G'Lkk l.'hair (￿￿. 6 {.. ÉQL OXFORD HARJTriONIC CHOIR NOTES TO THE ACCOUNTS FOR TIIE YEAR ENDED 31 JULY 2024 ACLOLTN'riNL p0JJc￿ These acc(￿n$ have pryed ul￿er Lhe hIs(oriL￿ Lx)Si Lotti'eniton items recognis&l at cost or Ira￿￿"1il￿ valur olh¢r thdn quotcd inVCS¢M4Ykts which are shown nt market Vdlue. Th¢ l￿w￿￿L$l￿￿'e bedj prepar¢4 in ac¢ordancew'ith the StstLWalt ol R￿O￿t￿ende￿I ProdiL¥. AcLY)wiiiR8 R¢tMiMg b) C.'hariiies preporingi their MLCUUn￿ in with th¢Finoncial Repff¢ing StandoTd dppliGabl¢ in th¢ ITK attd Rqwblic ot'lrcl8nd IFRS IU2). I) ALKuunith¥ CmenKion Thct>nan¢id slat¢ment.4 are prepared on the Kcruals. Ird5b 21 FuDd Accounting Th¢ ¥lwi¢)' set Lip ertdL)Wt)tiXK tlmd ￿¢￿¥ and Le&ruli￿ fur inv¢5¢mmt. Th¢ it)¢urne ufth¢ fund can uscd i-￿. 8thLThI purpr&¢& but the eapilal can oldy be drawTr by wific d¥Li&iUn ofthe Exe¥wlii'¢ CthDmitle£. ()then￿se ihe Lhdriiy maiTrlai￿ a 3in8L¢ fund whiFh ￿pr￿Se￿8 unr&4trictr4 in¢om¢ cwiial whith i c¥p¢ndable at th¢ diKretiM rfthe ITUSte¢s ID the furtknu¥¢ osthe obj£oJ of the ¢lJarity, 2 MF.MBF.RS' SUBSCRivfioiys The choir is now pertor￿illg a normal . AlIhuU￿ l¢)w¢rll￿n prE•p4n¢Jwi¢, Mrmbcr numixi'5 hiverecovered to sonje extenl. 3 LOSSES ON CONCERTS Th¢ ththfr und¢rt4x)k a tull ofthree Lottce￿ in the fir￿n¢la1 ptri￿. itt¢£¥lle dwin8 the perithl WAS $iryil#rthot of ihe prior yew, gnd was bo(Kqed Lry, A sponwr5hip llvrnrd Irom Lhe P.IKur StKieiy. AudienLe ttumbers were *ill di8appuinLmg. èLth4YVLT. due (o o general reducti￿ in Lfft6¢rt-￿i08 post-p*idemtc. Tal￿10&￿c$ th¢ c4mc¢rLi wcrt £51111 hiSh￿thIn th¢ prioT vcar du¢ in the main kn inCr￿8¢d OTbhth. huil. 4nd tKchL%tr& bYof¢s kOSt5. Hand¢1 El Haydn Solomon Mv8ie We¥8 Nelsort M Total 1 5.252 1137 211J li¥eipts.' 5,907 319 7n 3,%)36 21111 Sdi¢s ofproBrdmm¢s pr(wamm¢ adv¢xii5emLm(s .%pntLW.qhlp 7n 1.000 6,7 4,214 F.%p￿%$.. ¥Mdu¢tor'¥ llnd wli)i%L¥ f¢ chcstra f£¢5 hire oCIMll arnl *(a8ltl8 Costs v¢mue bar costs hire ofkwbotyrd hire of lighlin8 P¢tr(min8 4nthety fee or¢lesll￿ scores PTinlin&p ddv¢rlibiti¥ agents c(&nniis3ionui ucket sale8 suudrie5 3262 4,3U4 1,64 2.012 7,3l5 168 2,702 4,9¥5 2.08 180 8.oj 7,(K)O 5411 ¢K)2 2291 47C) 731 1.12 780 780 227 787 400 49 l2.050 381 216 917 239 824 2.708 993 177 39,775 354 67 14,905 12,820 'Fotol on thr r(￿1¢&￿¢￿ 5,754 8.115 (606 21476 4 ENDOWMEryT Fuf*D l o c(Thpatsllte forthe lo&5 of granLs from l)xford Lity L,0￿Gi[ aTLd Arts c￿￿(11 Lngland, the tru8tc. rewtuuon pw¢d b> o tw(￿th￿d5 majority of theE¥¢cutive Committee, n(li¢r reyo1utlt￿ bvin& I*x¥i ¢wLF W￿k￿. privr lu the dAie tsf the Meeti￿*. 5 1NDKPLF4D&NT LXAMINKR'S The L￿￿1 Fdxllmin￿ ¥L7LLTuusly char¥￿1 u fir hi¥ wL*k. 6 DEBTORS ThLg¥'¢miprise.' tkp05lts pAid f(￿ corbwrt h41t hir¢ fvwr¢y¢&rs DiviJ¢nd Ju¢ ¥urrwl y¢dr bul iiflrr OrLh¥yLTuJ (or Si Puui. puid in ali r¢kned Haydn ¢ffji¢i, paid after ye4r 6,837 220 478 Sundry Tth4LI 30 7.659 7 CREDITORS Th&¥ LTrliT¢ly wmpris¢ ￿k<1¥<￿ in wJvani¢ frurn f(r ¥￿1¢8 ()[ si Puui CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees On accounts for the year ended Oxford Harmonic Choir 31st July 2024 Charity no {if any) Header page. and 5 pages of the accounts and notes, as attached I report to the trustoes on my examination of the accounts of the above charity {"the Trust") for the year ended 31st July 2024. 1023028 Set out on pages As the charity's trustees. you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Responsibilities and basis of report Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below '} which gives me cause to beliove that in, any material respect: the accounting records were not kept in accordance with soction 130 of the Charities Act., or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements conceming the form and content of accounts set out in the Charities {Accounts and Reports) Regulations 2008 other than any requiretnent that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: Name: Blair J G Eldridge Relevant professional qualification(s) or body: Address: ACMA 23 Hid's Copse Road. Oxford OX2 9JJ IER Oct 2018