CHARITY COMMISSION FOR ENGLAND AND WALES 


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## Trustees’ Annual Report for the period 

From 1 August 2022 To 31 July 2023 Charity name: Oxford Harmonic Choir Charity registration number: 1023028 

## Objectives and Activities 

> i SORP reference Summary of the purposes of | Pare 1.17 The objects of the Choir shall be to promote, the charity as set out in its improve, develop and maintain public governing document education in, and appreciation of, the art and science of choral music in all its aspects by the presentation of public concerts and by such other ways as the Choir through its Committee ‘ oS OEMS T27) shall determine from time to time. <e Summary of the main ips 1.17 and Three public concerts were held during the activities in relation to those | ~ financial year. purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. ES Statement confirming Para 1.18 The trustees have had regard to the guidance whether the trustees have issued by the Charity Commission on public had regard to the guidance benefit. issued by the Charity Commission on public benefit 

## Additional information (optional) 

You may choose to include further statements where relevantabout: ae i SORP reference 4 aed 13/1 Para 1.38 Policy on grant making Para 138 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers 



## ate 

## Achievements and Performance 


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F Three public concerts were held during the<br>financial year. These gave the opportunity for<br>t<br>Summary of the main Pars 1.20 Tt he  publicconcer t os enjoy performed first-classincluded music the making. Bach<br>achievements of the charity, Christmas Oratorio, Mendelsohn’s Elijah and<br>identifying the difference the Requiems by Durufflé and Fauré.<br>charity's work has made to<br>the circumstances of its<br>beneficiaries and any wider<br>benefits to society as a<br>whole.<br>**----- End of picture text -----**<br>


Additional information (optional) You may choose to include further statements where relevant about! 


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Achievements against Para 1.41<br>objectives set<br>Performance of fundraising<br>activities against objectives | P8141<br>set<br>Investment performance Para 1.41<br>against objectives<br>ee<br>**----- End of picture text -----**<br>




## Financial Review 


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|Review|of the|charity's|Para|1.21|During the 2022-23 season the OHC made a|
|financial|position|at the end|surplus of|£4,443,|Expenditure was|£43,526,|
|of the|period|against a total|Income of £48,567. This was|
|largely achieved due to|a one-off legacy of|
|£4,000. The|planned|budget|figures assumed a|
|return to|normal|activities and,|as|previously|
|noted,|both|choir numbers|(and|therefore|
|subscriptions)|and audience number were|
|down.|The|stated|value of the|Endowment|
|Fund|increased|by £630 to|£31,599.|
|Statement|explaining|the|Para122 ||The|Reserves Policy was reviewed|at the|
|policy|for holding|reserves|beginning of the season to ensure no new|
|stating why they|are|held|financial|risks had come to light since the|
|previous|issue of the|policy was|published.|The|
|Policy|as|reviewed|stated:|
|To ensure|that,|in|the event of unpredicted falls|
|in|revenue or increases in costs,|the charity can|
|both|maintain|current commitments and plan|
|for the short- and medium-term future,|the|
|Trustees|aim|to maintain an|emergency reserve|
|of no less than|£20,000.|This|includes|the|
|capital in|the charity's endowment fund which|
|was set up explicitly for emergency use.|
|if reserve holdings|(excluding any designated|
|funds)|at the end of every financial year exceed|
|this sum,|the surplus|is deemed|to be a|
|discretionary reserve for investment in specific|
|projects|which cannot be funded within|
|expected annual income.|A maximum of|
|£10,000 will be retained in discretionary|
|reserves.|
|The|trustees considered that|the|Policy|
|required|revision|due|to|increased|risks.|
|Following|considerable|discussion|it was|agreed|
|that|in|the|light of changed circumstances|
|following|the Covid|pandemic,|including|lower|
|audiences, fewer choir members and|rapidly|
|increasing|costs,|the|Policy should|be|revised|
|with|immediate|effect|so that the|overall|
|Reserves|should|be|increased|to a minimum|of|
|£40,000 and|a maximum|of £50,000,|with|the|
|emergency|reserve|element|rising to £30,000.|
|In view of recent|poor performance|in our|
|shares|account,|it was not thought|prudent|to|
|add|to|this|at|present|so the|majority will be|
|held|in|cash deposits.|The|trustees will|
|however review|this|regularly.|
|At|the end of 2022-23|our|total|reserves|across|
|the|Endowment and General|Funds|(taking an|
|ultra-conservative view and|excluding|debtors)|
|were £59,361, c.£10k ahead|of the|Policy,|This|
|means|that we|have the emergency|reserve|of|
|az!|“|£30,000 and a|balance of £29,361.|However,|

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as this includes shares, the market value of which can fluctuate, especially in current uncertain times, the total value of the balance has to be treated with caution. The trustees are conscious of the need to reduce the reserves in a prudent fashion and has been considering various ideas to achieve this. The topic remains under active discussion but might well include a larger-scale and therefore Amount ofbt reserves heldia. (eg |Parat22| more£64,723 expensive concert in thesassnear future. reserves deficit Details of fund materially in ce ae Not applicable Explanation of any Not applicable uncertainties about the charity continuing as a going concern 

Additional information (optional) You may choose to include further statements where relevant about: The charity's principal sources of funds (including | P8147 any fundraising) — Investment policy and objectives including any Pera 1.46 social investment policy adopted 

rh i 


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A description of the principal | Para 1.46<br>**----- End of picture text -----**<br>




## Structure, Governance and Management 


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|---|---|---|---|---|---|---|---|
|oe|
|trusts:|
|Type|of governing document|||Para|*|25|Constitution dated 28 November 2017 and|
|(trust|deed,|royal|charter)|ta|amended on|31December2020)|
|How|is the|charity|Para|1.25|Unincorporated|association|
|constituted?|
|(@.g|unincorporated|
|association,|CIO)|
|Trustee|selection|methods|Para|1.25|All trustees are elected|by the members of the|
|including|details|of any|Choir at the Annual General|Meeting|
|constitutional|provisions|e.g.|
|election|to|post|or name|of|
|any|person|or body|entitled|
|to|appoint one|or more|
|trustees|
|ear|
|Additional|information|(optional)|
|You|may|choose|to|include|further statements where|relevant|about:|

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## Additional information (optional) 


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Policies and procedures<br>adopted for the induction Para 1.51<br>and training of trustees<br>The charity's organisational<br>structure and any wider Pare 1.51<br>network with which the<br>charity works<br>Relationship with any related | Pare +51<br>parties<br>**----- End of picture text -----**<br>


## Reference and Administrative details 

Charity name ae OxfordHarmonic Choir Othername the charity uses eee Sheet. ce Registered charity number 1023028 pees Charity’s principal address 22 Swinbourne Road Littlemore OXFORD OX4 4PQ 



Namesof the charity trustees who manage the charity ear to appoint trustee (if a romans [omen [arene [ee 1|Amanda Townsend | Chairperson | 2 3 oe ae See eeDon ee Se eae ae sf Ae CS a I ES SNert gi en Dae Se CaS See Mes eee eS CRS EF TEST a ae ee ees ee, 2 Eg .) ESE EES ER IREy | Een ae 2 i) Ie ee ee A Sa ee A) ESeTa Sa Ai REC el Se re nae ED A eiare tig ese en eae A (5 ele EDRaeee Re, (jj Ce tySEOine ea eRe 5 ee ERE En eed Ms ae eee | a See cae eat Sees a esPee Seee ES ey ae Corporate trustees — names of the directors at the date the report was approved SareeDirector name cae Te ae ela Ieee ene Rese ce sewer = oman eromeae oo is2 Gl. SSSa aee Nameof trustees holding title to property belonging to the charity mat | ; ———— (Ss ncaa 



Funds held as custodian trustees on behalfofothers Description of the assets None held in this capacity 

2 (VES ETS ae 

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity's objects 

‘Details of arrangements for safe custody and segregation of such assets from the charity's own assets 

= 


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## Additional information (optional) 

Names and addresses of advisers (Optional information) 

Type of Name Address = a Name of chief executive or names of senior staff members (Optional information) 

## Exemptions from disclosure 

Reason for non-disclosure of key personne! details PDs = 

## Other optional information 

a 



Declarations 

The trustees declare that they have approved the trustees’ report above. 

## Signed on behalf of the charity’s trustees 


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|Signature(s)|GQua|do|<|ies.|os,|CL|
|Full name(s) | ha|ro *|“TO ls mi SEND|PAI Neld|Raw|LEQ|

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## OXFORD HARMONIC CHOIR 

## STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED31 JULY 2023 

|STATEMENT OF FINANCIAL ACTIVITIESOF FINANCIAL ACTIVITIESFINANCIAL ACTIVITIESACTIVITIES<br>FOR THE YEAR ENDED31 JULY 2023YEAR ENDED31 JULY 2023ENDED31 JULY 2023<br>31 JULY 2023JULY 20232023|STATEMENT OF FINANCIAL ACTIVITIESOF FINANCIAL ACTIVITIESFINANCIAL ACTIVITIESACTIVITIES<br>FOR THE YEAR ENDED31 JULY 2023YEAR ENDED31 JULY 2023ENDED31 JULY 2023<br>31 JULY 2023JULY 20232023|STATEMENT OF FINANCIAL ACTIVITIESOF FINANCIAL ACTIVITIESFINANCIAL ACTIVITIESACTIVITIES<br>FOR THE YEAR ENDED31 JULY 2023YEAR ENDED31 JULY 2023ENDED31 JULY 2023<br>31 JULY 2023JULY 20232023|STATEMENT OF FINANCIAL ACTIVITIESOF FINANCIAL ACTIVITIESFINANCIAL ACTIVITIESACTIVITIES<br>FOR THE YEAR ENDED31 JULY 2023YEAR ENDED31 JULY 2023ENDED31 JULY 2023<br>31 JULY 2023JULY 20232023|STATEMENT OF FINANCIAL ACTIVITIESOF FINANCIAL ACTIVITIESFINANCIAL ACTIVITIESACTIVITIES<br>FOR THE YEAR ENDED31 JULY 2023YEAR ENDED31 JULY 2023ENDED31 JULY 2023<br>31 JULY 2023JULY 20232023|STATEMENT OF FINANCIAL ACTIVITIESOF FINANCIAL ACTIVITIESFINANCIAL ACTIVITIESACTIVITIES<br>FOR THE YEAR ENDED31 JULY 2023YEAR ENDED31 JULY 2023ENDED31 JULY 2023<br>31 JULY 2023JULY 20232023|STATEMENT OF FINANCIAL ACTIVITIESOF FINANCIAL ACTIVITIESFINANCIAL ACTIVITIESACTIVITIES<br>FOR THE YEAR ENDED31 JULY 2023YEAR ENDED31 JULY 2023ENDED31 JULY 2023<br>31 JULY 2023JULY 20232023|
|---|---|---|---|---|---|---|
|Sse<br>utes|||||||
|INCOME|General<br>Fund<br>£|Year ended<br>31 duly 2023<br>=Restricted Endowmem<br>Pond<br>Fond<br>£<br>£||Tonal<br>£|Year ended<br>#1772022<br>Total<br>4||
|General:<br>Meabers’ subscriptions (note 2)<br>Income tax recovered waderGift Aid<br>Donations<br>Pandraixing events<br>Endowmem funds awaiting transfer<br>Surplus<br>onsaleMiire<br>of scores<br>Bank deposit interest<br>Dividends<br>Concerts<br>(nete 3):<br>Ticketsales<br>Progreanine sales<br>Refundfrom barcompany<br>Progranune advertisement sales<br>Grantfrom theJosephine<br>Baker Trost|21,901<br>4,104<br>4,102<br>2<br>-<br>(445)<br>2771<br>873<br>31,106<br>15,510<br>772<br>-<br>190<br>°|-<br>:<br>.<br>-<br>-<br>-<br>.<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>=|-<br>.<br>.<br>wo<br>-<br>:<br>-<br>-<br>9<br>=<br>-<br>-<br>-<br>-<br><|21,901<br>4.164<br>4,102<br>1.229<br>*<br>(445)<br>271<br>873<br>32,096<br>Ps<br>15,510<br>772<br>-<br>1%|20,003<br>3,861<br>731<br>wo<br>238<br>{81}<br>124<br>1077<br>26,014<br>13,332<br>a<br>150<br>63<br>se|*|
||16.472|-|-|16,472|14377||
|TOTAL.INCOME|47,577|:|be|48,567|40,39)||
|SUMMARY|||||||
||General|Punds<br>Restrited|Endowment|Toxal|Yearended<br>31July2022||
|FUNDSbroughtforwardat31 July2022<br>(note<br>6)<br>Less:|29,171<br>inl|140<br>Mo|30,969<br>30,969|60,280<br>6b.2m0|63,688<br>61,688||
|Inconse for the year, us above||-|990|BS|0,39||
|Expenditure for the year|(43,386)|(140)|-|(43,526)|(41,576)||
|Lossom revaluation ofquotedinvestments|-|-|(S98)|(598)|(348)||
|EXCESS<br>OF INCOME OVER<br>EXPENDITURE<br>FOR THEYEAR|3,953|(140)|6x)|4443|(2,533)||
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2 

## OXFORD HARMONIC CHOIR 


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|---|---|---|---|---|---|---|---|---|---|
|STATEMENT OF FINANCIAL ACTIVITIES|
|FOR THE YEAR ENDED 31 JULY 2023|
|Se|aes|nim|ea|Ss See|eS|ER|a|a|Re|
|Year|ended|Year ended|
|31 July|2023|317772022|
|General|=‘Restricted|
|Fux!|Pumd|Total|Total|
|£|£|t|£|
|EXPENDITURE|
|Concert expenditure (note 3):|
|conductor's and soloists fees|7,687|-|1687|6,505|
|orchestra fees|13,442|-|13,442|13,713|
|Performing Rights Society fees|191|:|191|346|
|bareof|hall and staging.|etc.|4,140|140|5,280|53.485|
|hare of|organ or Keyboard|764|-|164|198|
|concert lighting|2,194|-|2,194|1097|
|orchestral scores|49|-|4|1,406|
|printing|and|advertising|2,259|.|2,259|2,440|
|agent's comensaion an ticket sales|1,087|-|1,087|976|
|sundries|184|-|134|113|
|32,997|140|33,137|32,575|
|Other expesditure:|
|Rebearsal expenses|cundector's foes|3,674|-|3,674|3497|
|accompanast's fees|2146|-|2,146|2,009|
|choral training|-|.|-|100|
|hire of|rehearsal hall|2,510|.|2510|2,207|
|Administration|expenses:|$331|:-|$331<|7,807|
|Making Masic insurance|08|-|OB|S02|
|Advertising & other expenses|429|.|429|187|
|Independent examiner's|fee|900|-|900|
|Sundries|221|-|221|305|
|2.059|-|2,059|1194|
|TOTAL EXPENDITURE|ek|a|ee|cy a|Are|

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## OXFORD HARMONIC CHOIR 

## NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2623 seenaia i 

1 ACCOUNTING POLICIES These accounts have been peepared under the historical cost convention with items recognised at cost of transaction vahue other than quoted investments which are shown wi market value. The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their acoownts in accordance with the Financial Reporting Standard applicable im the UK and Repablic of Ireland (FRS 102). 1) Accounting Coevention The financial statements arc prepared oe the sccruals basis. 2) Fund Accounting The charity has set wp am endowment fund to accept Gomarions and legacies for longer-term investment. The income of the fund can be used for general purposes bul the capital can only be drawn down by specific Onherwise the charity maintains a single feed which represents unrestricted income and capital which is expendable at the discretion of the trustees in the furtherance of the objects of the charity. 

## 2 MEMBERS’ SUBSCRIPTIONS Although still lower cham pre-pandemsic, Members surnbers have recovered to some extent 

## 3 LOSSESON CONCERTS 


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|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|The|choic|undestook|2|full|seasan|of three|concerts|im|he|financial|period.|Audience|numbers|were disappointing,|
|due|in part|©|ungoing Rervousness|about|Covid|transmission,|bet|also|a|geseral|reductice|in concert|going|post-pamiemic.|
|ChristmasBxh|Mendelssohe|Duruflé&|
|Oratorio|Elijah|RequeemsFauré|
|Tora|
|Receipts:|salessales|of|ticketsprogramunes|6807276|$3433%|3320160|155107|
|programme|advertisements|63|63|63|199|
|7147|S782|3543|16472|
|Expenses:|orchestraconductor'sand soloists fees|2624|2719|2344|7687|
|hire|of|hallfeexand|staging|costs|3718140|53591640|43651640|13447|4|20|
|venue|staff|coats|-|-|-|-|
|veawee|bar conts|180|180|tao|540|
|hire|of|keyboxtrs|500|132|132|764|
|hure|of|lighting|738|7|Bi|2194|
|Peforming|Rights|Society|fees|:|.|191|191|
|orchestral|scores|-|-|“”|49|
|printing|sod advertising|732|754|773|2259|
|agent's|commission|on|ticket|sales|552|353|182|1087|
|sundnes|7%|BS|55|1s|
|10575|11919|10643|33137|
|Total losses on the concerts|3,428|6137|7,100|16,665|

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5 

; 

## 4 ENDOWMENT FUND 

To compensate for the loss of grants from Oxford City Council and Arts Council Enghand, the trustees decided in 2006 to set wp an Endowment Fund to attract donations sed legacies for longer-term investment. ‘Ths income of the fund is paid into the General Fumd v0 support the Society's activities, but the capital can only be used in emergency by resolution passed by a two-thirds majority of the Executive Coenmittee, notice of sack resolution being given st least two weeks prior to the date of the meeting. 

## 5 COVID-19 

The globa) pandemic has continued to adversely affect our #ctivitics in the financial period. Chott aumbers have recovered slightly but wudiences appear still wary of attending concerts. This situacion has affected many arts Oryarissitons and we cam only hope for an improving situation us canfidesce returns. 

## 6 PREVIOUSYEAR ADJUSTMENT 

in the accounts for the year caded 31.7.2021, an inter-fand transfer was not incorporated. The brought forward balances have been adjusted to correct this oversight. 

## 7 INDEPENDENT EXAMINER'S FEE 

‘The amount of £900 shown in the current accounts is for the fee incurred for examination of the 2021/22 scoounts and which was not accrued in that year's figures. The current Exarniner has generouslynot charged a fee for his work. 



nXF()RD HARMONIC. CHOIR
31 J*ly 2023


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2! CHARITY COMMISSION | Independent examiner's report on the<br>FOR ENGLAND AND WALES accounts<br>Report to the trustees!) |OXFORD HARMONIC CHOIR<br>members of<br>On accounts for the year | 31" July 2023 1023028<br>ended = .<br>Set cut on pages | Hendor page, and 8 pages of ecoounte end note, oe attached |<br>| report to the trustees on my examination of the accounts of the above<br>charity (“the Trust”) for the year ended 31" July 2023.<br>Responsibilities and As the charity's trustees, you are responsible for the preparation of the<br>basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the<br>Act").<br>| report in respect of my examination of the Trust's accounts carried out<br>under section 145 of the 2011 Act and in carrying out my examination, |<br>have followed all the applicable Directions given by the Charity Commission<br>under section 145(5)(b) of the Act.<br>Independent | have completed my examination. | confirm that no material matters have<br>examiner’s statement come to my attention in connection with the examination which gives me<br>cause to believe that in, any material respect:<br>e the accounting records were not kept in accordance with section 130<br>of the Charities Act; or<br>e the accounts did not accord with the accounting records;or<br>e theconcemingaccountsdid not comply with the applicable requirements<br>(Accounts andthe formReports) and contentRegulati o nsf accounts2008 otherset thanout inanythe requirement Charities<br>that the accounts give a ‘true and fair’ view which is not a matter<br>considered as part of an independent examination.<br>| have no concems and have come across no other matters in connection<br>with the examination to which attention should be drawn in this report in<br>orderto enable a proper understanding of the accountsto be reached.<br>signet: [FAILS «dCi: [Novena Dos<br>Name: | Blair J G Eldridge<br>Relevant professional |ACMA (Chartered Institute [Management] of [ Accountants)]<br>qualification(s) or body<br>(if any):<br>Address: | 23 Hid's Copse Road ;<br>Oxford<br>**----- End of picture text -----**<br>