Trustees, Annual Report For the period From Istart datel to end date Section A Releren¢e and administration delails Charity name 2nd Bomcote Scout Group Other names the chanty is known by NIA Registered charity number lif anyl HQ ￿giStratIon number Charity's principal address 2nd Bramcote Scout Hall, Hanle Bramcole Nottin ham Avenue Postcode Names of the charity trustees who manage the charity Trustee Name Paul Neal Mark Wills Tamsin Wills Sarah Bell Ro er Rushton Office ifan Grou Scout Leader Chair Treasurer Secreta Dates acted If not 10 12 13 14 Names and addresses of advisers {oplional infonnalion but encouraged as best practice) Type of advisor Name Address 1 LT70000113rd December 20181 Section B Structure, goverr7ance and management Description of the charity's trusts Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authonty to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. le.g. trust deed, conslitulionl How the charity is constituted le.g. trust. association. company) The Group is a trust estsblished under its rules which are eommon to all Scouts. Trustee selection methods le.g appointed by, elected by) The Trustees are appointed in accordance with the Policy, Or anisation and Rules of The Scout Association. Additional govefnance issues (optional information but encouraged as best practrcel You may choose to Include additional Policies and proeedures adopted for.. al the induction and training of trustees., The Group is managed by the Group Executive Committee, the members of which are the 'Charity Trustees. of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making retum5 to the Charity Commission as appropriate. The Committee ¢onsists of 3 independent representatives. Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders lif opted lo take on the responsibility) and parent's representslion and meets every 8 months. Section B Structure, governance and management (continued Risk and Internal Control The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss. these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. 2 LT700001 (3rd December 20181 Section C Objectives and activities The Purpose of Scouting Scouting exists lo actively engage and SLtpport young people in their personal development, empowering them lo make a positive contn'blttion to society. Summary of the objects of the charity set out in its goveming document The Values of Scouting As Scouts we are guided by these values.. Integrity - We act with integrity", we are honest, trustworthy and loyal. Respect- We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliets and attitudes. co-operation - We make a positive difference, we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based ors the values of Scouting and.. enjoy what they are doing and have fun - take part in aclivf(ies indoors and outdoors learn by doing share in spiritual reflection take responsibility and make Choices undertake new and challenging activities - make and live by their Promise. Summary of the main activities in relation to these objects The group runs 1 Beaver colony for 6-8 year olds, 2 Cub packs for 8-10 year olds and 1 Scout group for 10-14 year olds. Membership across these lolalled 75 young people across the reporting period. Usually sections meet OTr￿ a week in school temi times and deliver a programme of activities that are appropTrately tailored lo provide that age group with 8 balance of challenge, learning, physical activity and fun. However for much of this year face to face scouting was unable to take place due lo the impacts of Covid. This included both government guidance that restricted our abilty to conduct meeting5 as well as the impact of shielding and illness on our volunteers. The group rose lo this challenge, with the support of Swuting UK, by delivering on-line section nights when face lo face meeting was not possible, and meeting outside for socially distanced activities when guidance allowed. Addition21 details of the objectives and activities loplional information bul encouraged as best practice) You may choose lo include fL*rther stslemenls, where relevant, about.. policy on grantmaking., contribution made by volunteers., policy on inveslmenls. 3 LT70000113rd December 20181 Public benefit ststement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headin Section D Achievements and performan¢e Summary of the main achievements of the charity during the year Despite the challenges of Covid the group remained active with the major*ty of members choosing to remain involved even though activities were often restricted lo online only. We moved lo a voluntary contributions model for subseripb'ons in acknowledgement of the reduced programme bul income remained sufficient to cover costs. The group used the downtime in use of the building to undertake some longstanding maintenance tasks including painting the main hall and re￿ptIOn areas and insulating the loft lo ￿a￿ce both costs and carbon footprint. Section E FÉnancial Review Brief slalement of the charity's policy on reserves Reserrfes Pollcy The Group's policy on reserves is to hold sufficient resources to Continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee con51ders that the group should hold a sum equivalent to 12 months running costs, circa £3,500. The Group held resewves of approximately £55,000 against this at year end. This is above the level required for operating expenses. However this can be explained by red￿￿d running costs during the financial year (due lo Covid) and savings that have been accrued foi planned investment in upgrading the Scout HQ over the coming years. Quantify and explain any designations Details of any funds malertalty in deficit {circumstances plus steps to eliminate) Not Applicable 4 LT70000113rd De￿mber 2018) Further financial review details (optional information) You may choose lo include additional information. where relevant, about.. • the charity's principal SoUr￿S of funds (including any fUnd￿1$1ng)', Investmfrnt Policy The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds lo invest in longer-term investrnenls such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. how expenditure has supported the key objectives of the charity., The Group Executive regularly monitors the levels of bank balances and the interest rates received lo ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. investment policy and objectives.. Section F Other Optional Information Plans for future periods Idetsils of any significant activities planned lo achieve theml Section G Declaration The trustees de¢lare that they have approved the IrLtslees' report above Signed on behalf of the charity's trustees Signalurelsl Full namelsl Mark Wills Tamsin Wills Posib'on leg Secretary, Chairl Chair Treasurer Date 5 LT700001 {3rd December 20181 ## **- Receipts and Payments Accounts 2020 2021** **----- Start of picture text -----**
Reporting Catergory Accounting Catergory
Membership Subscriptions
Programme
Other Activities Camp
Training
Uniforms
Gift Aid
Membership Total
HQ Rental Hall Hire
HQ Rental Total
HQ Maintenance & Servicing
Utilities
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HQ Annual Running Costs Total
HQ Total Repairs & Renewals
Fundraising & Grants Fundraising & Grants
Fundraising & Grants Total
Finance & Administration Finance & Administration
Finance & Administration Total
Grand Total 2020/2021
Statements of assets end of year 2021
Cash funds
Current Account RBS
Scouts CDA Savings Fund
Floats
Total cash Funds
Non monetary assets for charity's own use
Land and Building (Estimated for insurance)
Scouting Equiment (Estimated for insurance)
Approvel of Trustees
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**The above Receipts and Payments statement were app Group Scout Leader Mr Paul Neal Chairman Mr Mark Wills Treasurer Mrs Tamsin Wills** **----- Start of picture text -----**
IN OUT
Reporting Subcatergory Receipt Payment
Beavers 278.00
Panthers 837.50
Cougars 211.00
Scouts 596.50
Scout Association Levy 3441.66
GoCardless Fees 7.98
Beavers 153.98
Panther Cubs 47.34
Cougar Cubs 7.80
Scouts 246.86
OSM Annual Programme Fees 330.40
Beavers - June 20 Refund 204.00
Panther Cubs - June 20 242.75
Stewart Medical 90.00
Neckers 7.00
Apr 16 - Mar 17 2036.72
Apr 17 - Mar 18 2092.26
Apr 18 - Mar 19 2181.27
Apr 19 - Mar 20
8687.00 4326.02
Brownies 96.00
Rainbows 226.00
OMG - Fitness 30.00
352.00
Gas 235.84
Electric 164.56
Water 198.08
Insurance - Building & Contents 784.60
Rent & Rates 5.25
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0.00 1388.33
Repairs & Renewals 781.52
Round Table Christmas 250.00
Broxtowe Council - Covid 19 25334.70
25584.70 0.00
Interest (Scouts STIS) 16.22
Interest (RBS) 14.92
Schroeder unclaimed interest 40.24
Added Floats 209.26
71.38 209.26
34695.08 6705.13
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roved b Signed ned Signed Dated Dated Dated **Total 278.00 837.50 211.00 596.50 -3441.66 -7.98 -153.98 -47.34 -7.80 -246.86 -330.40 204.00 242.75 0.00 -90.00 7.00 0.00 2036.72 2092.26 2181.27 4360.98 96.00 226.00 30.00 352.00 -235.84 -164.56 -198.08 -784.60 -5.25** **----- Start of picture text -----**
-1388.33
-781.52
250.00
25334.70
25584.70
16.22
14.92
40.24
209.26
280.64
27989.95
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40927.66
14000.00
564.61
55492.27
550000.00
10000.00
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