## **Trustee’s Annual Report** ## **2024** ## **1[st] & 2[nd] Brigg Scout Group** ## **Charity number: 1022914** ## **REFERENCE & ADMINISTRATION DETAILS** **Charity principal address:** 23 Elwes Street, Brigg DN20 8LB. ## **Names of the charity trustees who manage the charity:** Katy Wilks Chair Steven Parker Former Group Scout Leader Jane Carr Secretary ## **STRUCTURE, GOVERNANCE & MANAGEMENT** Description of the charity’s trusts ## **Type of governing document:** The Group's governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. ## **How the charity is constituted:** The Group is a trust established under its rules which are common to all Scouts. ## **Additional Governance:** Historically the group was managed by an Executive Board. Following UK Scouting changes and going forward the Group will be managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The annual return to the Charity Commission requires that gross income and expenditure figures for the whole charity are filed. Upon recent review it appears that there has been an irregularity in the figures filed. This is currently being investigated. If required, the Charity Commission will be informed and provided with the correct information. The Statement of Accounts will be available for approval by the Group Trustee Board following the outcome of the investigation. The Group Trustee Board understands its duty to comply with Scouting Policy, Organisation and Rules (POR) and the legal requirements of the Charity Commission. Going forward the Trustee Board will consist of the Chair, Treasurer and 5-12 Trustees (including 1 x Ex Officio Trustee (GLV)) and meets every 1-4 months. There shall be fewer co-opted than appointed trustees. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 5 months of joining the Board This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life. ## **Risk & Internal Control** The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment: The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members: The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising: The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Beaver & Cub subscriptions were raised on 1 July 2024. Reduction or loss of leaders: The Group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members: The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. ## **OBJECTIVES & ACTIVITIES** ## **The Purpose of Scouting** Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. ## **The Values of Scouting** As Scouts we are guided by these values: **Integrity** - We act with integrity; we are honest, trustworthy and loyal. **Respect** - We have self-respect and respect for others. **Care** - We support others and take care of the world in which we live. **Belief** - We explore our faiths, beliefs and attitudes. **Co-operation** - We make a positive difference; we co-operate with others and make friends. ## **The Scout Method** Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. ## **Summary of the main activities in relation to these objects** - Supported YPs to visit Austria, South Korea and The Deep. - Supported YPs in the purchase of new equipment for camping & activities and badges for Beavers. - Ran fundraising events involving the group and community. ## **Public benefit statement** The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. ## **ACHIEVEMENTS & PERFORMANCE** - Summary of the main achievements of the charity during the year: - Increased resilience with new leaders in the Beaver, Scouts & Explorer sections - Supported YP on amazing adventures and experiences in Austria, South Korea & The Deep. - Continued to inspire, nurture and promote independence & confidence in our YPs ## **FINANCIAL REVIEW** ## **Reserves Policy:** The Group holds sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. Before the next AGM the Trustee Board will put in place a policy on reserves and determine what a suitable reserve figure is. ## **Investment Policy:** The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. As part of the review of finances over the next 12 months the Trustee Board will consider the potential investment of funds if appropriate. ## **DECLARATION** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees Signature: Katy Wilks Chair Date: Signature: Jane Carr Secretary Date: CHARITY COMM15510N FOR ENGLANO ANO WALES .RO Recei tsand ments accounts CC16a To 3110Y2024 Section A Receipts and payments Restr￿t•d Tot•1 funds A1 Reeel ELECTRICITY GFIANTS￿)0NATIONs SUBSCRIPTIONS ACTIVITIES UNIFORMS AND BADGES MISCELLANEOUS INCOME FUNDRAISING 392 9,403 6.392 9,403 11.(b96 76 313 313 4.213 53.092 AR) Total rncelpts A3Pa ments UTILITIES ACTIVITIES UNIFORMAND BADGES GRANTSIDONATIONS REPWRS MAINTENANCE INSURANCE FEES SUNDRY EXPENDITURE FUNDRAISING 16,133 1.419 18.133 1.419 3.869 1.618 710 4.704 3.130 1,491 611 3,821 431 247 1,618 710 4.704 791 Sub total X147 30.147 57,481 A4 A8oel and Investment Sub total 30.147 Xl,147 57,481 Net of receipts/(payments) AS Transfern between lund A6 Cash funds last year end 39.847 39, 37.304 39,847 CCXX R1 armffits (SS) Section B Statement of assets and liabilities at the end of the period Unrestricted fun ts> ne•re•t£ Restricted funds Endowment funds to ngarnst £ Detai18 B1 Cash funds BANK CURRENT ACCOUNTS Total eash funds 37.384 Unrostrlcted fvnd• Restricted funds lo n8•rg•t £ ErtdO￿fit fund• to rnarnst £ Details 82 Other monetary a88ets Fund to Curr•nt Detalls Fund to whlch Currnnt v•lue c*1 B4 Assets retslned for the charfty'8 own use 8yilthr*3 297,147 27.816 14fj4fj Fvnd to whleh Arnourrt duo W￿Tr duv Details B5 Liabilttie8 SvJned by one or fy¥0 tr￿te6$ on behalf ol all the truste08 Signature Prlnt Name Date ol roval 28.09.2024 Joann? Charles-Lee 28.09.2024 CCXX R2 aoJ)unts ISSI 2PJ09r2024 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of 1 st & 2nd Brigg Scout Group On accounts for the year ended 31 March 2024 Charity no (if any) 1022914 Set out on pages 1 to2 I report to the trustees on my examination of the accounts of the above charity (Ihe Trust.) for the year ended 3110312024. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below ') in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's ststement I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order to enable proper understanding of the accounts to be reached. Please delete the words in the braGkets rf they do not apply. Signed: Date: Name: Keith Richard Hunt BA(Hons) ACA Relevant professional qualification(s) or body (if any): ICAEW Address: clo Tumepwarran, Glanford House, Bridge Str*t, Brigg, DN20 8NF IER October 2018 Section B Disclosure Only complete if the examiner needs to highlight matters of con￿rn (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018