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(apn Trustees’ Annual Report for the period
OW Period start date Period end date
al A From | To 3
Section A Reference and administration details
Charity name Southam United Charity
Other names charity is known by Southam United Charities
Registered charity number (if any)| 1022879
Charity's principal address| C/O Wright Hassall LLP
Olympus House
Leamington Spa Warwickshire
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Names of the charity trustees who manage the charity
[Trusteename | office (am) | YearDates actednr if not for whole mno | NameToappoint of ta tesper s on (or(fam entitled|
4 Mrs J Thorne Trustee St James Parochial Church
Council
9 Mr B Meacham Trustee Southam Congregational
Church
3 Mrs A Scull Trustee Our Lady and St Wulstan RC
Church
4| Mr M Gaffney Trustee Chairman Po Co-opted Trustee
5|Mri Gale | Trustee Treasurer_| | Co-opled Trustee
6 [ MrT Hil Trustee |SSSSSSSSSCSC=*dCoptod Trusts
(|__| Coped Trustee
7[MrsA Gragg _|Trstee
8|MrsRTresidder [Trustee | | Cop ted Trustee
10| Clirtee Ellard [Trustee(|_| Southam Town Council
11} Cllr Mrs A John lTustee | | Southam Town Council
12|CirGFoster [Trustee | | Southam Town Council
of SC—tsSSC“‘(;CSCdSC“‘“‘(CSSCOC*S
2) a a
Names of the trustees for the charity, if any, (for example, any custodian trustees)
[Name CC“Daattes acted if not for whole year
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Names and addresses of advisers (Optional information)
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|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|Type|of adviser|Name|Address|
|Name|of chief executive|or|names|of senior|staff members|(Optional|information)|
|Section|B|Structure,|governance|and|management|
|Description|of the|charity’s|trusts|
|Trustee|:|Three trustees|are nominated|by Southam|Town|Council, one by the|
|selection|methods|deacons of Southam|Congregational|church, one by Our Lady and St|
|Wulstan’s|Roman|Catholic|Church|and|one by|the|St James|Parochial|
|Church|Council.|The|remaining|five|are|co-opted|by|the|trustees.|
|Additional|governance|issues|(Optional|information)|
|Mh|alaiain erate|la:|B|Wethe trustees have an Educationalabout the numberGrant sub-gro and amo|u|ntp that of educational makes recommendationsgrants that can to|
|/|be made|to|people|undertaking|further and|higher|education,|1.E.|
|reteset|akwaat|
|:|°|university|college,|against|criteria.|
|°|olicies|and|procedures|We have food vouchers|available|for those|in|need|due to|the|high|levels|
|aéepied|for the induction|and||Of inflation|that has adversely impacted their income.|The availability|of|
|training|of trustees;|them|is advertised|on|the Southam|Town|Council Web site|and|their|
|:|Facebook|page.|There|are|also|posters|displayed|on|public|notice|boards.|
|e|the|charity's organisational|Application|forms are available|online|and|can be completed and|
|structuretruct|andind|anyany|widerwid|.|iorwardedded|toto|ththe|e|mailil|addressadd|provided.ided.|HardHard|copiescopi|are|alsoI|availableilabl|
|network|with which the charity||from|the Town council|office|(currently|available from|the Southam|Library|
|works;|due|to continuing|maintenance work|at the Council|office)|and can|be|left|
|:|Re|od|with|them|to forward|on|to|us.|The|treasurer|is authorised|to|issue|
|°|ot|with any Tetated|vouchers to the value of £50 to those that qualify and who live within|the|
|P|,|Civil|Parish of Southam. The supply|of vouches|is topped up from|time to|
|e|trustees’|consideration|of|time|according|to demand.|However,|demand|has|reduced|over the|last|
|major|risks and|the system|12|months|but|is|still|substantial|which justifies|our continuing|with the|
|and|procedures to manage|scheme for the time|being.|
|them.|We|also|react to|claims|made|by|Social|Services,|the|local|food|bank|and|
|local|schools|provided|the|cases|meet|our|criteria.|
|Section|C|Objectives|and|activities|
|Support for|people|in|necessitous|circumstances.|Assistance|by way|of|
|grants.|Assistance|with|Educational|trips|etc.|Proper|consideration|is|
|“hie.|aie|givenknowledge to the of circumstances the trustees and of the intended other information received. recipient based upon local|
|governing document|
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Funds are invested through CCLA COIF in a balanced portfolio which seeks to maintain the values whilst providing reasonable income for distribution. Because of increased demand we have changed some of our investments from Accumulation units to income units thus increasing income to meet increasing demand. We also receive income in form of rents from land owned by the Charity and these are managed by professional land agents. Our rental income has been severely reduced by the land taken by the HS2 project which passes through some of our agricultural land. We have received Summary - compensation, and this has been invested in CCLA Coif Charities official activities ofundertakenthe main for the investment fund income units to rebalance our loss of income. public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
## Additional details of objectives and activities (Optional information)
Trustees give of their time to deal with grants and deliver voucher. They also carry out negotiations with local traders (COOP) for issuing food vouchers. Trustees not only give of their time but only apply for reimbursement of expenses with receipts for costs actually incurred, |.E, postage, and stationery. Other nontangible expense is accepted by individual trustees as their contribution towards the work of the Charity.
- You may choose to include further statements, where relevant, about: e policy on grantmaking;
- e policy programme related investment;
- e contribution made by volunteers.
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## Section D
## Achievements and performance
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|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|of the main|
|Summary|.|We have issued £12600|in £50 vouchers to 252 individual|applications|
|achievements|of the|charity.|during:|2024|which|is:|less than:|the|previous-|year but|still|indicates|a|
|during the year|whichprominent£31 levelwas|incurredof|distressin|expensein the community.for attending Expensesa CCLA were seminar. £139 We of|
|currently|hold|approximately|£1,000|in vouchers|ready|to|issue|on|
|demand.|
|We made|Educational|grants|of £17500|and £250|each|for three|students|
|to|attend|a|third|world|experience|in|Belize.|We made £2666|in|grants|for|
|carpets and|other|household|goods|for those recently|moved|into|social|
|housing.|
|We|held|four meetings|this|year for which we|paid £250 to the|local|
|congregational|church. We|paid £1,000|to|our clerk who|is|provided|by|
|Wright|Hassall|for|clerical|services,|directly to|her.|
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Section E Financial review
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- We have investments held in CCLA Coif funds that provide cash income
- Brief statement of the and growth to maintain the value of the investments for future use charity’s policy on reserves should this be necessary, and the income is used for the benefit of the people of the parish of Southam. We also have income from rents for land owned by the charity which combined with investment income allows us to meet the demand of our local community.
- Details of any funds materially N/A in deficit
## Further financial review details (Optional information)
You may choose to include
- additional information, where relevant about:
- e the charity’s principal sources of funds (including any fundraising);
- e how expenditure has supported the key objectives of the charity;
- e investment policy and objectives including any ethical investment policy adopted.
## Section F Other optional information
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Section G Declaration
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The trustees declare that they have approved the trustees’ report above.
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Signed on behalf of the charity’s trustees
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Signature(s) | Kf -—CALULCELR
FB.
etc)
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_ | CHARITY COMMISSION Receipts and payments accounts January 1st 2024 BistDecember2024 fromwr luauay ize | _T __fret0econberata Section A Receipts and payments Unrestricted Restricted Endowment , trede fund: Total funds Last year a tothe nearest£ tothenearestE tothenewrest£ _to the nearest[£] At Receipts Va tandRentsCC CC[See][e338] Woyds“CC interest CC C88 | ICClAdividendsTCE KT ES WayleavesreeAe ee| lexpensereimbursement Lee |eee |eee jwecGrant(‘LSUtC TCT Ci“‘R C*GGT:UUUU-U 50800 eeeee” |ee |eee ||. | AR) pa A2 Asset and investmentsales, (see table). es eS Subtotalj Tota receipts a) (7)Le) A3 Payments F insuranceCC~—‘“‘“SCS*C*‘“‘(SNSNNNS*CSODOYVYTOCOC“‘#NSNSCWCdOECOC(‘N#NNNNNSC-‘CL en ©ee jOtherGrantsCT eeaS|ier eer] 4,552 [Rentsipaid)et Ee) LL) ae ea| professionalfees COO ten 08 \CleicalOOO Services 08| 7,000| ExpensesOe top| eee 84 Subtotalj eee—-—acsef|) Poee |ee— eee Z A4 Asset and investment purchases, (see table! SSS SSSee ee Sub total] Total payments [4836] [— AS TransNet o **f** ers receipts/(payments) betweenfunds {|| —i eS. iss AGCashfundslastyearend foo Se Cash funds this year end p=[4,955)]
Oy vices { } iswer [8] 228Ee wed
CCXX R1 accounts (SS) 1
Section B Statement of assets and liabilities at the end of the period Unrestricted Restricted Endowment funds funds funds B1 Cash funds — eeto nearest £ |eeto nearest £ |eeto nearest£ {agree balances Totalmii receaptscashand fundspaymerts |= E- L account{s)} funds funds funds Detaiis to nearest £ to nearest E to nearest£ a— a cecet belongs cost{optionaly Curren Nana —_ —— r Fund to which Current value Bé Assets retained for the ; ee asCost (optional) |asneatiiend aa a |al Fund to which Amaount due When due i —= = Signed by one or two trustees on : i Date of babuttds oll hdheetoe Signature Print Name val
CCXX R2 accounts (SS)
2
|
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ta P
HARTY Independent examiner's report on the
a mas A accounts
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SectionA
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## independent Examiner’s Report
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Report to themembers trustees/of _
On accounts for the year | 31 December 2024
ended
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Charity no | 1022879
(if any)
_
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- Respective The charity's trustees are responsible for the preparation of the accounts.
- responsibilities of The charity’s trustees consider that an audit is not required for this year
- trustees and examiner under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to:
- e examine the accounts under section 145 of the Charities Act,
- e to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
- e to state whether particular matters have come to my attention.
## Basis of independent examiner’s statement
- My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
- Independent !n connection with my examination, no matter has come to my attention;
- examiner’s statement 1. which gives me reasonable cause to believe that in, any material respect, the requirements:
- e to keep accounting records in accordance with section 130 of the Charities Act; and
- e to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
- have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
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Signed: | G\/jlnwy
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Date: | 15 March 2025
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Name: | Stephen Andrew Holmes
Relevant professional Fellow Member of the Association of Accounting Technicians (FMAAT)
qualification(s) or body
(if any):
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IER
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March 2012
Address: | 5, Maple Avenue
Thombury Bristol BS35 2JW
Only complete if the examiner needs to highlight material problems.
IER
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March 2012
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Give here brief details of | Not Applicable
any items that the
examiner wishes to
disclose.
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IER
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March 2012