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2023-08-31-accounts

Trustees' Annual Report for the period

Period start date Period start date Period end date
From 01 09 2022 To 31
08		 2023

Section A Reference and administration details

Charity name HOLGATE PRE-SCHOOL

Other names charity is known by Registered charity number (if any) 1022746

Charity's principal address Holgate Methodist Church


Holgate Methodist Church
Holgate Methodist Church
Acomb Road
York
Postcode YO24 4AE

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Lydia Graham Chair until 23 April
2024
Suzanne
Robinson-Parker		 Secretary
Jennifer Robson Treasurer
Lorraine Musgrove Chair from 23 April
2024		 From 23 April 2024
Chloe Guy From 23 April 2024
Emily McDougall From 23 April 2024 until
30 October 2024
Sophie Hind From 23 April 2024 until
14 January2025

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

TAR

March 2012

1

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Scheme dated 29 October 2014

How the charity is constituted

Association

Trustee selection methods

Co-opted by existing trustees

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Holgate Pre-School is registered with Ofsted and is a member of the Early Years Alliance, It is run by a committee of, mainly, parent volunteers. The organisation provides Early Years care and education for 2 – 5 year olds.

During the year 2 trustees had children attending the Pre-School on an arm’s length basis.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The charity’s main objective is to provide an Early Years education for children aged under 5 in a term time only setting, open 38 weeks of the year Monday - Friday, for a maximum of 24 children per day.

TAR

March 2012

2

The team have developed a curriculum around the Early Years Foundation Stage Framework and follow the children’s interests to encourage the children in their learning and development. Consideration and planning is made for children with SEN and with communication or language delay.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Holgate Pre-school aims to encourage the learning and development for all children between the age of 2 -5 years, regardless of their background, race, disability or religious beliefs, including children with special educational needs and children for whom we are in receipt of DEP and Early Year Pupil Premium (EYPP). We aim to get the children school ready in accordance with the curriculum, to encourage children to form friendships and learn through child led play to develop their physical, emotional and intellectual wellbeing.

The trustees confirm that they have had due regard to the Charity Commission's guidance on Public Benefit.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

TAR

March 2012

3

Section D Achievements and performance

Summary of the main achievements of the charity during the year

The pre-school is popular and engaged in the local community. The children enjoy RugbyTots, outings in the local community, and Stay and Plays with their family/carer.

Unlike other settings in the local area, Holgate Pre-School doesn’t charge a ‘top up fee’. For our families entitled to government funding through childcare choices, it means our childcare is at no cost to them. This helps encourage parents to go back to work; particularly those from a low income household. It means they don’t have to worry about being able to afford to cover childcare cost to enable them to work or search for work.

We do have a number of self funded families, and we keep our fees low, again with no additional costs, to ensure our childcare is accessible. Families are able to choose session times and days that work for their working pattern.

Many of our children start with us at 2 years old and will stay with us until they are ready to leave for school, often followed by siblings or cousins.

Many of our families heard about Holgate Preschool by seeing our children on outings, word of mouth, social media or the City of York Council’s Family Information Service.

TAR

March 2012

4

Section E Financial review

The trustees aim to hold enough working capital to meet day to day Brief statement of the needs together with a reserve fund sufficient to meet redundancy charity’s policy on reserves obligations in the event that closure should ever become necessary.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

The charity’s principal source of income is the government’s Early Years funding which is received via the Local Authority.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Lorraine Musgrove Position (eg Secretary, Chair, Chair etc) Date 16 April 2025

TAR

March 2012

5

HOLGATE PRE-SCHOOL HOLGATE PRE-SCHOOL HOLGATE PRE-SCHOOL 1022746 1022746 1022746 CC16a
For the period
from		 01/09/2022 To 31/08/2023
Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest £
13,335
68,993
-
85
518
-
-
-
82,931
-
-
-
82,931
68,907
3,010
1,221
6,407
654
403
3,205
-
-
83,807
-
-
-
83,807
- 876
-
19,628
18,752		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
13,335
68,993
-
85
518
-
-
-
82,931
-
-
-
82,931
68,907
3,010
1,221
6,407
654
403
3,205
-
-
83,807
-
-
-
83,807
- 876		 Last year
to the nearest £
Fees income 13,335 10,182
EarlyYears funding 68,993 67,821
Other Grants received - 1,885
Donations and fundraising 85 35
Milk refunds 518 163
- -
- -
- -
Sub total(Gross income for
AR)		 82,931 80,086
A2 Asset and investment sales,
(see table).
-
- -
Sub total - -
Total receipts
A3 Payments
80,086

Staffingcosts		 68,907 65,832
Activitycosts 3,010 3,355
Milk and refreshements 1,221 837
Premises costs 6,407 7,882
Insurance 654 636
Refund of fees 403 335
General administrative overheads 3,205 1,920
- -
- -
**Sub total ** 83,807 80,797
A4 Asset and investment
purchases (see table)
, -
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
80,797
- 876 - - - 876 - 711
- - - - -
19,628 - - 19,628 20,339
18,752 - - 18,752 19,628

CCXX R1 accounts (SS)

14/04/2025

1

Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B5 Liabilities
B3 Investment assets		 Signature
Details
Bank current account
Bank savings account
Cash
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details
Details
Details		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
14,194
-
4,358
-
200
-
18,752
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
Lorraine Musgrove		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
Lorraine Musgrove 16 April 2025

CCXX R2 accounts (SS)

14/04/2025

2

Independent Examiner's Report on the Accounts

Report to the Management Committee (trustees) of Holgate Pre-School, Charity number 1022746 on the accounts for the year ended 31st August 2023 set out on pages 6 and 7.

Respective responsibilities of the Management Committee and Independent Examiner

The management committee, as the charity’s trustees, are responsible for the preparation of the accounts. The Management Committee consider that an audit is not required for this year (under section 43(2) of the Charities Act 1993 (the act)) and that an independent examination is needed.

As the Independent Examiner, it is my responsibility to

Basis of Independent Examiner's Statement

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the management committee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in a full audit, and consequently I do not express an audit opinion on the accounts.

Independent Examiner's Statement

In connection with my examination, no matters have come to my attention

  1. which gives me reasonable cause to believe that in any material respect the requirements

  2. to keep accounting records

  3. to prepare accounts which accord with these accounting records

  4. have not been met;

  5. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed ………………………..…… Date: 16 April 2025

Name: Steven Kitching Relevant Professional Qualification: ACMA Address: 10 Lindley Street York YO24 4JF