Trustee Report 33[rd] Lancaster Scout Group 2020/2021
The Group is a Sea Scout Group. Sea Scouts Groups are very similar to any other Scout Group; they have the same aim but use a special emphasis on water activities and maritime training within their programme to achieve that aim. [Water activities can provide the adventure and adrenaline rush that youngsters are looking for. Water activities are an area where skills and age do not necessarily correlate and provide an ideal opportunity for Group members to teach each other.]
The Group holds Royal Navy Recognition No. 86 (subject to Biannual RN reviews)
The Aim of the Group is to promote the development of young people in the District of Lancaster in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local, national and international communities.
The Groups Trustee committee :
Ex officio
Group Chair – Philip Sharples
Treasurer – Barbara Holt
Secretary – Pamela Marshall
Group Scout Leader – Hazel Sharples
Trustees
Theresa Higginson
Helen Parrington
Paul Marshall
Heather Painter
The group provides opportunities for young people to join either Beavers, Cubs or Scouts Sections
Each Section is lead by a team of Leader, assistant leader, skills instructors and parent helpers. We currently have 14 volunteers in addition to the trustees helping to run this group.
2020/21 has been a tricky year for all concerned.
However, 33[rd] was one of the few groups who continued to have all the sections – Beavers, Cubs and Scouts meeting regularly throughout. It may have been virtually via zoom or when we could, ‘face to face’ with all the restrictions and paperwork to complete behind the scenes, but we managed it. All the Leaders of all the sections worked really hard to make it happen. Getting to grips with technology so meetings could occur, planning a programme that could be done virtually; face to face activities that could be done whilst socially distancing and not sharing equipment! Our leaders were on a steep learning curve at times but they succeeded in delivering a varied, interesting, exciting and adventurous programme and by doing so they were able to and give our Beavers, Cubs and Scouts a little bit of normality. A continuation of all the things Scouting encompasses which we know made a difference to our young people, when the majority of their other out of school activities just stopped.
Our parents have been supportive throughout the year and have read and responded to all the emails and risk assessments that were required by the Scout Association in order to ensure we were keeping both our young people but also our leaders safe.
The committee, ensured we had the equipment and resources to continue with our activities while maintaining a safe environment in which to meet.
As we came out of ‘lock down’ the Scout Section initiated a recruitment drive which has succeeded in increasing considerably the numbers of young people in all sections so the Group goes forward into the next year in a healthy state.
Thank you to everyone for what you have done.
Group Assets
The Group owns its own building, land and equipment. Current non-monetary value
£222,665.00
Group income
This year the group applied for Government Covid Grants and was awarded £22,070.92
Other Grants were from Scout Lonsdale District - Sharpes Bequest and Royal Navy Admiralty Fund. These are ongoing grants to fund new and replacement water activities equipment. Kayaks, helmets, life jackets. £2806.48
The Group also receives funds via donations and use of the building £2994.87 Lancaster and District Canoe Club use part of the premises as storage for their equipment.
Gross membership subscriptions amounted to £1896.00 less Scout association fee, County and District levy £1426.00 = Net membership retained £470.00
Gift aid (for this year and last year) accounted for £1273.04.
Group expenditure
Main expenditure for the year. Building maintenance, Insurance and Utilities.
Total Expenditure : £5735.33
33rd Lancaster Scout Group Statement of Accounts For the year 1/4/2020 to 31/3/2021
33rd Lancaster Scout Group
| 33rd Lancaster Scout Group | 33rd Lancaster Scout Group | 33rd Lancaster Scout Group | |
|---|---|---|---|
| Receipts & Payments Account for theyear 1/4/2020- 31/3/2021 | |||
| RECEIPTS | This Year | Last Year | |
| Donations Legacies & Similar Income | |||
| Gross membershipsubscriptions | £1,896.0 0 |
£3,260.06 | |
| _Less_HQFee,County& District Levy | £1,426.0 0 |
£1,424.5 0 |
|
| _Net_Membershipsubscriptions retained | £470.00 | £1,835.56 | |
| Small & Individual Donations | £0.00 | £85.40 | |
| Donations re use of building | £2,994.8 7 |
£2,902.04 | |
| Refunds & returned cheques etc | £179.46 | ||
| Camp Receipts | £0.00 | £1,500.00 | |
| Other (Australian bush fre badges) | £0.00 | £78.00 | |
| Gift Aid (for this year and last year) | £1,273.0 4 |
£0.00 | |
| Uniform etc Sales (inc handbooks, sweatshirts etc) |
£0.00 | £84.00 | |
| Total Donations etc(Sub Total 1) | £4,917.3 7 |
£6,485.00 | |
| Grants | |||
| Covid Grants Lancaster City Council | £22,070. 92 |
||
| Sharpe's Bequest | £306.48 | ||
| Scouts/Royal Navy Grant | £2,500.0 0 |
£1,000.00 | |
| Total Grants(Sub Total 2) | £24,877. 40 |
£1,000.00 | |
| Fundraising (Gross) | |||
| Christmas Post | £0.00 | £538.65 | |
| Cross Bay Walk | £0.00 | £327.75 | |
| Bag2School | £107.20 | £84.00 | |
| Sponsored Sail and other sponsored events | £0.00 | £507.50 | |
| Open Day & social evening donations | £0.00 | £208.01 | |
| Water activities for other groups (e.g. Cubs sailing day) |
£0.00 | £449.52 | |
| Road Race Marshalling | £0.00 | £360.00 | |
| Cubs Christmas Brunch | £0.00 | £186.00 | |
| Total fundraising (Sub Total 3) | £107.20 | £2,661.43 | |
| Investment Income | |||
| Bank & Building Society Interest | £6.02 | £5.84 | |
| Total Investment Income (Sub Total 4) | £6.02 | £5.84 | |
| Total Gross Income | |||
| Donations Legacies & Similar_(Sub Total 1)_ | £4,917.3 | £6,485.00 |
| 7 | |||
|---|---|---|---|
| Grants_(Sub Total 2)_ | £24,877. 40 |
£1,000.00 | |
| Fundraising gross_(Sub Total 3)_ | £107.20 | £2,661.43 | |
| Investment Income (Sub Total 4) | £6.02 | £5.84 | |
| TOTAL GROSS INCOME for 2020-2021 | £29,907. 99 |
£10,152.2 7 |
|
| PAYMENTS | This Year | Last Year | |
| Charitable Payments | |||
| Activities | |||
| Section Activities | £62.96 | £362.27 | |
| Adult Support & Training e.g. Leader Training | £0.00 | £90.00 | |
| Killington Sailing Club membership | £480.00 | £460.00 | |
| Contributions to camps/outdoor activity cost | £0.00 | £1,420.16 | |
| Open Day and recruitment expenses | £0.00 | £75.81 | |
| Premises & Equipment | |||
Utilities (Water & Electricity) |
£784.16 | £1,012.97 | |
| Building Maintenance (inc Security contract) | £1,937.2 7 |
£942.53 | |
| Boat/camp equipment, purchase & repair | £40.00 | £466.54 | |
| Admin & Insurance Costs | |||
| Admin (Printing, stationery, postage, publicity etc) |
£252.40 | £276.78 | |
| Equipment & Buildings Insurance | £701.68 | £474.56 | |
| Marine Insurance | £749.87 | £594.46 | |
| Other | |||
| Uniform purchase | £106.50 | £179.66 | |
| Badges | £7.54 | £449.81 | |
| Grant Spend | |||
Paddlesport Day & Coasteering (RN 2019-20 grant) |
£900.00 | ||
| Sharpe's Bequest - paddling helmets | £612.95 | ||
| (£306.48 Sharpe’s grant, £306.47 from general funds) |
|||
| Total Charitable Payments(Sub Total 1) | £5,735.3 3 |
£7,705.55 | |
| Fundraising Expenses | |||
| Socials (bbq etc) | £0.00 | £25.61 | |
| Cross Bay Walk booking fee | £0.00 | £175.00 | |
| Other fundraisers | £0.00 | £98.29 | |
| Total Fundraising Expenses(Sub Total 2) | £0.00 | £298.90 | |
| Total Gross Expenditure | |||
| Charitable Payments_(Sub Total 1)_ | £5,735.3 3 |
£7,705.55 | |
| Fundraising Expenses (Sub Total 2) | £0.00 | £298.90 | |
| TOTAL GROSS EXPENDITURE for 2020-2021 | £5,735.3 3 |
£8,004.45 | |
| TOTAL GROSS INCOME | £29,907. 99 |
£10,152.2 7 |
|
| _less_TOTAL GROSS EXPENDITURE | £5,735.3 3 |
£8,004.45 | |
| CASH FUND FOR THE YEAR 2020-2021 | £24,172. | £2,147.82 |
| 66 | 66 | |||
|---|---|---|---|---|
| CASH FUND FOR THE YEAR | £24,172. 66 |
£2,147.82 | ||
| plus CASH FUND b/f FROM PREVIOUS YEAR END | £13,727. 57 |
£11,579.7 5 |
||
| TOTAL CASH FUND | £37,900. 23 |
£13,727.5 7 |
||
| 33rd Lancaster Scout Group | ||||
| Statement of Assets and Liabilities at 31st March 2021 | ||||
| This Year | Last Year | |||
| CASH FUNDS | ||||
| Bank Current Account(s) | 31,757.7 6 |
6,754.00 | ||
| Bank/Building Society Deposit Account(s) | 6,030.31 | 5,979.29 | ||
| Petty Cash | 112.16 | 543.16 | ||
| Total Cash Funds Available on 31st March 2021 |
£37,900. 23 |
£13,276.4 5 |
||
| Amount of total | designated for ‘emergency fund’ |
£6,000.0 0 |
£6,000.00 | |
| Amount of total resumption |
designated for post-Covid |
£22,070. 92 |
||
| Amount of total @31/3/21) |
restricted (RN Grants unspent |
£2,600.0 0 |
£100.00 | |
| Amount of total | available for general use | £7,229.3 1 |
£7,176.45 | |
| £37,900. 23 |
£13,276.4 5 |
|||
| NON-MONETARY ASSETS FOR GROUP USE | ||||
| Land & Buildings | £172,560 .00 |
£165,924. 00 |
||
| Boats and Trailers | £32,517. 00 |
£24,075.0 0 |
||
| Scouting equipment, furniture etc | £17,588. 00 |
£11,275.0 0 |
||
| Total Assets(insured values@31/3/2021) | £222,665 .00 |
£201,274. 00 |
||
| LIABILITIES | ||||
| Loan - details | Nil | Nil | ||
| Other liabilities | Nil | Nil | ||
| Total Liabilities | Nil | Nil | ||
| Bank reconciliation for 31st March 2021: | ||||
| Cash Funds as above | £37,900. 23 |
£13,276.4 5 |
||
| _plus_Monies not yet credited to bank | £0.00 | £516.75 | ||
| _less_Monies not yet debited from bank | £0.00 | £65.63 | ||
| Total | £37,900. 23 |
£13,727.5 7 |
||
| The above receipts and payments account and statement |
||||
| of assets and liabilities were approved by the Trustees |
||||
| on(date) | ||||
| and signed on their behalf by |
Sig nature
sta1•n of A•80ts and Uablllll•• at 31¥t lA•h X121 Y•ar Last Year CASH FUNDS Bank Current Account(s) BankJBuikJing so¢ty De1t PmyJrt(s) Pety Cash Totsl Cash Funds Av¥llabh on 31st IAaw¢h 2021 3L757.76 6)31 11116 £37.Y)0.23 6.754.¢J) 5,979.29 543.16 £13,276.45 AJn¢xrt of total des. omoo £21070.92 q600.00 .229.31 £37.900.23 £6.[.cA] Amount of totsl restricted {RN Grants urwnt Amount of t(rtal available for genal use 3113r21) £1C(I.00 £7,176.45 £13 276_45 NON-MONETARY ASSEfs FOR GROUP USE LarKI & Buildings Boats and Trailers Scouting w4uipmenL fumrture etc Totsl As¥•ts Ilnsur•d valu•s @31rm11 560.00 £31517.IXI £17.588.IXI £165.924.(J) £24.075.00 £11,275.00 £201,274. UABILMES Loan- details Other liabilibes Total Liabilities Nll Nll Nil Bank r•¢on¢iliakn for 31st Mar¢h 2021: Cash Fuwwjs as alThE £37.900.23 plus mOnS rb)t yet credIj to bank £0.00 £13,276.45 £51675 £65.63 Total £37,0.23 £13.727.57 of assets and liabtlibes re apF}d by the Tr and sign&J on their tehaif by Signature EfiR&fiQA HD LT qRoL)P f IÉASVtÉ(
ScrutineeV8 Report to the Trustees of the 33rd Lancaster Scout Group I reFth on accounls of the Group f the ended 31st Marth 2021 it11eS of Tntstees As the Group's trustees you are resE1te f fv Prep( dthe )unts.. you considerthat neither the aj11 nor Indepth exanination wuirements crf the Chariiies Act 1993 appty. It is my rgsw)nsitr41ity WItrul an audFt examination to In accord8nce wilh the direthons given in the Group's ¢XtIl I haNE scrulinised the Scrutineerf5 ement wrth the constil¢rtion. Signed.. Name......... Jane Stan............................................................................. Address.........49 Hlon Rd......................................................................... L412EK.............................. ...............................................
Scrutineer's Report to the Trustees of the
33rd Lancaster Scout Group
I report on the accounts of the Group for the year ended 31st March 2021
Respective Responsibilities of Trustees and Scrutineer
As the Group's trustees you are responsible for the preparation of the accounts; you consider that neither the audit nor independent examination requirements of the Charities Act 1993 apply. It is my responsibility without carrying out an audit examination to scrutinise the accounts and report to you.
Basis of Scrutineer's Statement
In accordance with the directions given in the Group's constitution I have scrutinised the records and the accounts set out on the attached pages.
Scrutineer's Statement
In my opinion the accounts are in accordance with the records produced to me and comply with the
constitution.
Signed: ................................................................................................
Name …………Jane Stanley………………………..................................................
Address………49 Halton Rd……………………………….....................................
...............……..Lancaster….....……………………………..................................... ...........………...LA1 2EA………......……………………….....................................
................……………………………………......................................
Date ……………………….
33rd Lancaster Scout Group St•twn•nt of Assgts •nd Li•bilities at 318t Alah 2021 Thi• Year Last Year CASH FUNDS Bank Current Accounff$l BankJBuilding Society De81t AcoJuntls} Poty Cosh Total Cuh Fund• Avallable on 31st March 2021 31.757.76 6.030.31 112.16 6.754.00 5,979.29 543.16 £13,276.45 Amount of total des nated for'emergency fund, Amount oftotsl desi naled for Frf)8t-Covid resumption Amount of totsl restricted IRN Grants unspent @31131211 Amount of total availat4e for general us8 £6.000.110 £22,070.92 £2.600.00 £6,OC(l.fJJ £100.00 £7.176.45 £13.276.45 NON-mONARy AssEfs FOR GROUP USE Land & Buihjings Boats arKI Traile ScoLrting equipment, fumiture etc Tolal Amets Ilnsured values £172.560.00 £31517.00 £17.$88.00 £222.665.00 £165,924.00 £24,075.00 £11,275.00 £201 274 00 3113120211 LIABILMES Loan- dètails Other liabil T¢)tal Liabiliti08 B•nk ro¢on¢Allatlon for 31st M•r¢h 2021.. Cash Funds as above £37.900.23 plus Monies It yet cre(lited lo bank &% IAonios not yot d&titwJ b8nk Total £37.90Q.23 £13,276.45 £516.75 £65.63 £13,727.57 The above receiptB and payments a¢¢ount and statsmont of assets and liabilities were approved by the Trustees 8nd sn¥d on th•ir bghaw by Signature EfiRÉfiKA HOLT qiiou P fe&ASL)KÉ( Qo)tt Li4RI
Scrutineerf8 Report to the Trustees of the 33rd Lancaster Scout Group I report on the accounts of the Group for the year ended 31 st March 2021 Res ive Res nsibilities of Trustees and Scrutineer As the Group's trustees you are responsible for the preparation of the accounts., you consider that neither the audit nor independent examination requirements of the Charities Act 1993 apply. It is my responsibilty without carrying out an audrt examination to scrutinise the accounts and report to you. Basis of Scrutineerfs Statement In accordance with the directions given in the Group's constitution I have Scrutinised the records and the accounts set out on the attached pages. Scrutinee¢s Statement In rny opinion the accounts are in accordance with the records woduced to me and Compty with the constitution. Signed: Name............Jan6 Stanley............................................................................. Address.........49 Halton Rd......................................................................... ..Lancaster...................................................................... LA12EA............................... ...............................................