OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2025-03-31-accounts

REGISTERED COMPANY NUMBER: 02822778 (England and Wales) REGISTERED CHARITY NUMBER: 1022578

Report of the Trustees and Unaudited Financial Statements for the Year Ended 31 March 2025

for

The Somerset County Federation of Women's Institutes

Maxwells Chartered Accountants

4 King Square Bridgwater Somerset TA6 3YF

The Somerset County Federation of Women's Institutes

Contents of the Financial Statements for the Year Ended 31 March 2025

Page
Chairman's Report 1
Report of the Trustees 2
Independent Examiner's Report 3
Statement of Financial Activities 4
Balance Sheet 5 to 6
Notes to the Financial Statements 7 to 14
Detailed Statement of Financial Activities 15 to 16

The Somerset County Federation of Women's Institutes

Chairman's Report

for the Year Ended 31 March 2025

2024 The Board of Trustees have all worked hard to keep everything in good order for members. We have continued to improve the County Office and gardens for visitors and staff coming to the WI House.

Our Teams have been very busy this year, arranging many more exciting events for us to participate in. The weekend at Manor Ashbury Okehampton was a resounding success, with 49 members taking part and plans to repeat this once again are in hand.

In October 2024, we held our Annual Meeting at a new venue for SCFWI, Milfield School in Street, which was well attended. It was so good to see members enjoying the opportunity to catch up with friends and make new ones. Speakers included: Captain Jessica Tyson, Nettie Oakley-Prior and Rosie Hather.

In my role as County Chairman since October 2024, I have made a point of going out and visiting WIs to gain a better understanding of their needs and how the Board can help them to continue to inspire, educate and entertain their members. As the ethos of the WI is to educate and entertain ladies, we continue to arrange events for them to enjoy, literary lunches, days at the races, coach holidays, activity weekends and much more.

Our biggest fundraiser of the year was our tea and cake tent at the Bath and West Show held in Shepton Mallet, although numbers were down on previous years, we managed to raise funds for Somerset.

For the Board of Trustees, there have been many changes over the past year. Which, in time, will only make the federation stronger. We have seen a reduction in our numbers as we now hold 107 WIs in Somerset. The Board are confident that if we follow our strategic plan of recruitment and awareness through our marketing programme, membership could continue to grow. For myself, the past months have been filled with many new experiences, which I have very much enjoyed.

Page 1

The Somerset County Federation of

Women's Institutes

for the Year Ended 31 March 2025

Report of the Trustees

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

02822778 (England and Wales)

Registered Charity number

1022578

Registered office

344 Bristol Road Bridgwater Somerset TA6 4BU

Trustees

Mrs A P Chadwick Mrs D M Cooper Mrs J L D Evans (resigned 1.4.25) Mrs J P Glossop Mrs T Hemms Ms S M Routley Mrs B Court Mrs E L Porter

Independent Examiner

Maxwells Chartered Accountants 4 King Square Bridgwater Somerset TA6 3YF

Approved by order of the board of trustees on 1 December 2025 and signed on its behalf by:

Mrs D M Cooper - Trustee

Page 2

Independent Examiner's Report to the Trustees of The Somerset County Federation of Women's Institutes

Independent examiner's report to the trustees of The Somerset County Federation of Women's Institutes ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2025.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Gavin Roberts, FCA FCCA The Institute of Chartered Accountants in England and Wales

Maxwells Chartered Accountants 4 King Square Bridgwater Somerset TA6 3YF

15 December 2025

Page 3

The Somerset County Federation of Women's Institutes

Statement of Financial Activities

for the Year Ended 31 March 2025

Unrestricted
funds
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
47,680
Charitable activities
County News
1,347
Council Meetings
10,729
Sub-Committees
44,268
Other resources expended
42,792
Other trading activities
2
2,797
Investment income
3
9,060
Other income
4,970
Total
163,643
EXPENDITURE ON
Raising funds
4
2,370
Charitable activities
County News
5,893
Council Meetings
7,263
Sub-Committees
30,971
Other resources expended
125,652
Total
172,149
Net gains/(losses) on investments
(579)
NET INCOME/(EXPENDITURE)
(9,085)
Transfers between funds
13
(5,206)
Net movement in funds
(14,291)
RECONCILIATION OF FUNDS
Total funds brought forward
458,912
TOTAL FUNDS CARRIED FORWARD
444,621		 Restricted
funds
£
40,836
-
-
-
-
-
-
-
40,836
39,527
-
1,188
-
-
40,715
-
121
5,206
5,327
23,356
28,683		 31.3.25
Total
funds
£
88,516
1,347
10,729
44,268
42,792
2,797
9,060
4,970
204,479
41,897
5,893
8,451
30,971
125,652
212,864
(579)
(8,964)
-
(8,964)
482,268
473,304		 31.3.24
Total
funds
£
36,241
11,165
4,842
48,555
36,076
4,201
8,620
-
149,700
38,875
5,882
4,777
35,015
81,858
166,407
203
(16,504)
-
(16,504)
498,772
482,268

The notes form part of these financial statements

Page 4

The Somerset County Federation of Women's Institutes

Balance Sheet

31 March 2025

Unrestricted
Restricted
funds
funds
Notes
£
£
FIXED ASSETS
Tangible assets
9
386,897
-
Social investments
10
26,594
-
413,491
-
CURRENT ASSETS
Debtors
11
15,134
-
Cash at bank and in hand
52,111
32,759
67,245
32,759
CREDITORS
Amounts falling due within one year
12
(36,115)
(4,076)
NET CURRENT ASSETS
31,130
28,683
TOTAL ASSETS LESS CURRENT
LIABILITIES
444,621
28,683
NET ASSETS
444,621
28,683
FUNDS
13
Unrestricted funds
Restricted funds
TOTAL FUNDS		 31.3.25
Total
funds
£
386,897
26,594
413,491
15,134
84,870
100,004
(40,191)
59,813
473,304
473,304
444,621
28,683
473,304		 31.3.24
Total
funds
£
395,645
27,173
422,818
10,205
82,120
92,325
(32,875)
59,450
482,268
482,268
458,912
23,356
482,268

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2025.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2025 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

The notes form part of these financial statements

Page 5

continued...

The Somerset County Federation of Women's Institutes

Balance Sheet - continued

31 March 2025

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 1 December 2025 and were signed on its behalf by:

Mrs D M Cooper - Trustee

The notes form part of these financial statements

Page 6

The Somerset County Federation of Women's Institutes

for the Year Ended 31 March 2025

Notes to the Financial Statements

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention, as modified by the revaluation of certain assets.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Freehold property - 2% on cost Plant and machinery - 20% on reducing balance Fixtures and fittings - 20% on reducing balance Computer equipment - 20% on reducing balance

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

continued...

Page 7

The Somerset County Federation of Women's Institutes

Notes to the Financial Statements - continued for the Year Ended 31 March 2025

2. OTHER TRADING ACTIVITIES
31.3.25 31.3.24
£ £
Shop income 2,797 4,201
3. INVESTMENT INCOME
31.3.25 31.3.24
£ £
Rents received 7,800 7,642
Other Investment Income 1,260 978
9,060 8,620
4. RAISING FUNDS
Raising donations and legacies
31.3.25 31.3.24
£ £
Subscriptions 39,527 37,932
Support costs (1) -
39,526 37,932
5. NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
31.3.25 31.3.24
£ £
Depreciation - owned assets 9,264 9,331
6. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2025 nor for the year ended 31 March 2024.

Trustees' expenses

Trustees' expenses
31.3.25 31.3.24
£ £
Trustees' expenses 500 400

continued...

Page 8

The Somerset County Federation of Women's Institutes

Notes to the Financial Statements - continued for the Year Ended 31 March 2025

7. STAFF COSTS

The average monthly number of employees during the year was as follows:

8.

Management and administration
No employees received emoluments in excess of £60,000.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
funds
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
(2,618)
Charitable activities
County News
11,165
Council Meetings
4,842
Sub-Committees
48,555
Other resources expended
36,076
Other trading activities
4,201
Investment income
8,620
Total
110,841
EXPENDITURE ON
Raising funds
943
Charitable activities
County News
5,882
Council Meetings
4,777
Sub-Committees
35,015
Other resources expended
78,496
Total
125,113
Net gains on investments
203
NET INCOME/(EXPENDITURE)
(14,069)
RECONCILIATION OF FUNDS
Total funds brought forward
472,981
TOTAL FUNDS CARRIED FORWARD
458,912		 31.3.25

2
Restricted
funds
£
38,859
-
-
-
-
-
-
38,859
37,932
-
-
-
3,362
41,294
-
(2,435)
25,791
23,356		 31.3.24
1
Total
funds
£
36,241
11,165
4,842
48,555
36,076
4,201
8,620
149,700
38,875
5,882
4,777
35,015
81,858
166,407
203
(16,504)
498,772
482,268

continued...

Page 9

The Somerset County Federation of Women's Institutes

Notes to the Financial Statements - continued for the Year Ended 31 March 2025

9. TANGIBLE FIXED ASSETS

Freehold
Plant and
property
machinery
£
£
COST
At 1 April 2024
423,964
-
Additions
-
167
At 31 March 2025
423,964
167
DEPRECIATION
At 1 April 2024
31,728
-
Charge for year
8,479
33
At 31 March 2025
40,207
33
NET BOOK VALUE
At 31 March 2025
383,757
134
At 31 March 2024
392,236
-
10.
SOCIAL INVESTMENTS
MARKET VALUE
At 1 April 2024
Revaluations
At 31 March 2025
NET BOOK VALUE
At 31 March 2025
At 31 March 2024
Cost or valuation at 31 March 2025 is represented by:		 Fixtures
and
fittings
£
27,303
-
27,303
23,894
682
24,576
2,727
3,409		 Computer
equipment
£
-
349
349
-
70
70
279
-		 Totals
£
451,267
516
451,783
55,622
9,264
64,886
386,897
395,645
Other
investments
£
27,173
(579)
26,594
26,594
27,173
Other
investments
£
Valuation in 2023 26,969
Valuation in 2024 204
Valuation in 2025 (579)
26,594

continued...

Page 10

The Somerset County Federation of Women's Institutes

Notes to the Financial Statements - continued for the Year Ended 31 March 2025

11. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Trade debtors
Other debtors
Prepayments and accrued income
12.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Suspended WI deposits
Trade creditors
VAT
Other creditors
Accruals and deferred income
13.
MOVEMENT IN FUNDS
Net
movement
At 1.4.24
in funds
£
£
Unrestricted funds
General fund
312,419
(9,085)
Pre Incorporation General
146,493
-
458,912
(9,085)
Restricted funds
Caring and Sharing Fund
1,231
-
NFWI AGM
15,184
121
Women's Institute Suspense Account
6,941
-
23,356
121
TOTAL FUNDS
482,268
(8,964)
Net movement in funds, included in the above are as follows:
Incoming
Resources
resources
expended
£
£
Unrestricted funds
General fund
163,643
(172,149)
Restricted funds
NFWI AGM
40,836
(40,715)
TOTAL FUNDS
204,479
(212,864)		 31.3.25
31.3.24
£
£
208
1,451
136
1,216
14,790
7,538
15,134
10,205
31.3.25
31.3.24
£
£
3,578
6,941
13,033
8,417
-
153
19,075
11,964
4,505
5,400
40,191
32,875
Transfers
between
At
funds
31.3.25
£
£
(5,206)
298,128
-
146,493
(5,206)
444,621
-
1,231
1,843
17,148
3,363
10,304
5,206
28,683
-
473,304
Gains and
Movement
losses
in funds
£
£
(579)
(9,085)
-
121
(579)
(8,964)

continued...

Page 11

The Somerset County Federation of Women's Institutes

Notes to the Financial Statements - continued for the Year Ended 31 March 2025

13. MOVEMENT IN FUNDS - continued

Comparatives for movement in funds

Unrestricted funds
General fund
Pre Incorporation General
Restricted funds
Caring and Sharing Fund
NFWI AGM
Women's Institute Suspense Account
TOTAL FUNDS		 At 1.4.23
£
326,488
146,493
472,981
1,231
14,106
10,454
25,791
498,772		 Net
movement
in funds
£
(14,069)
-
(14,069)
-
1,078
(3,513)
(2,435)
(16,504)		 At
31.3.24
£
312,419
146,493
458,912
1,231
15,184
6,941
23,356
482,268

Comparative net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
NFWI AGM
Women's Institute Suspense Account
TOTAL FUNDS		 Incoming
resources
£
110,841
42,372
(3,513)
38,859
149,700		 Resources
expended
£
(125,113)
(41,294)
-
(41,294)
(166,407)		 Gains and
Movement
losses
in funds
£
£
203
(14,069)
-
1,078
-
(3,513)
-
(2,435)
203
(16,504)		 Gains and
Movement
losses
in funds
£
£
203
(14,069)
-
1,078
-
(3,513)
-
(2,435)
203
(16,504)
(2,435)
(16,504)

continued...

Page 12

The Somerset County Federation of Women's Institutes

Notes to the Financial Statements - continued for the Year Ended 31 March 2025

13. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined position is as follows:

Unrestricted funds
General fund
Pre Incorporation General
Restricted funds
Caring and Sharing Fund
NFWI AGM
Women's Institute Suspense Account
TOTAL FUNDS		 At 1.4.23
£
326,488
146,493
472,981
1,231
14,106
10,454
25,791
498,772		 Net
movement
in funds
£
(23,154)
-
(23,154)
-
1,199
(3,513)
(2,314)
(25,468)		 Transfers
between
funds
£
(5,206)
-
(5,206)
-
1,843
3,363
5,206
-		 At
31.3.25
£
298,128
146,493
444,621
1,231
17,148
10,304
28,683
473,304

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
NFWI AGM
Women's Institute Suspense Account
TOTAL FUNDS
Transfers between funds		 Incoming
resources
£
274,484
83,208
(3,513)
79,695
354,179		 Resources
expended
£
(297,262)
(82,009)
-
(82,009)
(379,271)		 Gains and
Movemen
losses
in funds
£
£
(376)
(23,154
-
1,199
-
(3,513
-
(2,314
(376)
(25,468		 Gains and
Movemen
losses
in funds
£
£
(376)
(23,154
-
1,199
-
(3,513
-
(2,314
(376)
(25,468
(2,314
(25,468

Restricted Funds

Caring and Sharing Fund

The caring and sharing fund receives donations from member institutes which are used to give financial assistance to less well off institutes.

NFWI AGM

The NFWI AGM fund relates to members attendance at the National Federations AGM. Income is contributions from members and expenditure covers travel and accomodation costs.

Women's Institute Suspense Account

The Suspense Account consists of funds from suspended Institutes. These are held for three years and, if the Institute has not re-stated by then, are kept by the Somerset County Federation and used towards costs of opening new WIs.

continued...

Page 13

The Somerset County Federation of Women's Institutes

Notes to the Financial Statements - continued for the Year Ended 31 March 2025

14. RELATED PARTY DISCLOSURES

Trustees are reimbursed for travel and other miscellaneous expenses totalling £3,164.95 (2024 £910.88).

2025 also had honorarium payments given to Shirley Routley for £500.00 agreed at trustee board meetings.

Page 14

The Somerset County Federation of Women's Institutes

Detailed Statement of Financial Activities for the Year Ended 31 March 2025

Detailed Statement of Financial Activities
for the Year Ended 31 March 2025
31.3.25 31.3.24
£ £
INCOME AND ENDOWMENTS
Donations and legacies
Gifts - 2
Donations 139 1,056
Disbanded WI associations 3,685 2,410
Subscriptions 84,598 32,623
Donated services and facilities 94 150
88,516 36,241
Other trading activities
Shop income 2,797 4,201
Investment income
Rents received 7,800 7,642
Other Investment Income 1,260 978
9,060 8,620
Charitable activities
Fundraising Events 83,549 77,234
Advertising 1,114 11,420
Trips/Visits 14,473 11,984
99,136 100,638
Other income
Exceptional items 4,970 -
Total incoming resources 204,479 149,700
EXPENDITURE
Raising donations and legacies
Subscriptions 39,527 37,932
Other trading activities
Opening stock - (1,092)
Shop expenditure 2,371 2,035
2,371 943
Charitable activities
Fundraising event costs 87,957 45,628
Advertising 27 -
AGM Expenses 178 4,777
88,162 50,405

This page does not form part of the statutory financial statements

Page 15

The Somerset County Federation of Women's Institutes

Detailed Statement of Financial Activities for the Year Ended 31 March 2025

Detailed Statement of Financial Activities
for the Year Ended 31 March 2025
31.3.25 31.3.24
£ £
Support costs
Management
Trustees' expenses 500 400
Wages 22,786 26,539
Pensions 226 621
Rates and water 717 648
Insurance 2,742 2,354
Light and heat 2,365 1,933
Telephone 1,510 1,569
Postage and stationery 5,020 3,432
Office equipment expenses 2,413 2,183
Sundries 4,570 7,786
Travel 1,280 1,628
Repairs and renewals 12,696 6,906
Depreciation of tangible and heritage assets 9,263 9,332
Interest payable - 6
Vat partial exemption - 985
66,088 66,322
Finance
Bank charges 1,983 1,721
Governance costs
Sundries 290 173
Accountancy and legal fees 13,275 7,913
Legal fees 419 415
Management Fee 749 583
14,733 9,084
Total resources expended 212,864 166,407
Net expenditure before gains and losses (8,385) (16,707)
Realised recognised gains and losses
Realised gains/(losses) on fixed asset investments (579) 203
Net expenditure (8,964) (16,504)

This page does not form part of the statutory financial statements

Page 16