2022-03-31-accounts - Somerset County Federation Of Women's Institutes

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Charity number: 1022578 Company number: 02822778

(England and Wales)

The Somerset County Federation Of Women's Institutes Report of the Trustees and Unaudited Financial Statements

For the year ended 31 March 2022

The Somerset County Federation Of Women's Institutes Contents Page For the year ended 31 March 2022

Report of the Trustees	1 to 3
Independent Examiner's Report to the Trustees	4
Statement of Financial Activities	5
Statement of Financial Position	6
Notes to the Financial Statements	7 to 15

The Somerset County Federation Of Women's Institutes Report of the Trustees

For the year ended 31 March 2022

The Trustees, who are also directors for the purposes of company law, have pleasure in presenting their report and the financial statements for the charitable company for the year ended 31 March 2022. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102) (effective 1 January 2019).

Chair's report

Following on from the Covid -19 pandemic, the trustees of the charity have met occasionally via Zoom and in person each month and have kept our membership informed of all County wide activities available to them to participate in via our Federations County News monthly publication.

County Teams have arranged various activities, Garden Visits, Gardeners Question time via Zoom. A Jewellery Lunch, Edwardian Afternoon Teas, Craft Tastier sessions. Community Projects Team have coordinated along with the Community Village Agents collection of items for the Refugees from the Ukraine who now live in Somerset. A holiday to Torquay is planned for November,

Members across the County made special cards and bunting to celebrate Her Majesty Queen Elizabeth's Platinum Jubilee, we received a thank you card and letter from the Queen for the beautiful cards she received.

The trustees have moved forward in our a new property in Bridgwater. A new County Treasurer was appointed October 2021 and is keeping the Trustees informed and up to date with the Federation finances. The members of staff returned in September this has worked well and we have had the necessary renovations completed to bring it up to the standard required for members and visitors with disabilities.

Campaigning on issues close to our hearts has continued and the resolution in raising the awareness of the under diagnosis of ADHD in Women and Girls was adopted at our National Federation of WI’s Annual Meeting in June 2022, held in person and via a Web Visual link.

We were pleased to once again to successfully provide refreshments whilst representing and promoting the WI at the Bath & West Show this year., we went ahead with the Carol Service in Wells Cathedral in December 2021, giving us the opportunity to fund raise, it was a well attended event.

We are also pleased to have been asked to participate in the Somerset County Show and provide refreshments Cream Teas in true WI style.

The Somerset Federation Annual Meeting took place November 2021 and was well attended. Our team of WI Advisers and our individual WI’s Presidents and committees continue to do a sterling job keeping in touch with the membership. New WI’s are springing up around the county which is really heartening.

Covid -19 had impacted somewhat on the WI’s ability to fund raise as we would have wished, we are now making progress in fund raising. Our members of staff continue to run efficiently, thanks to our dedicated trustees and staff members. We have faced the challenges through the pandemic and will forge ahead to continue working within our WI Aims and Objectives.

OBJECTIVES AND ACTIVITIES

Objectives and aims

The trustees have considered the Charity Commision's guidance on public benefit, including the guidance 'public benefit: running a charity (PB2)'.

REFERENCE AND ADMINISTRATIVE INFORMATION

Name of Charity The Somerset County Federation Of Women's Institutes Charity registration number 1022578 Company registration number 02822778 Principal address 344 Bristol Road Bridgwater Somerset TA6 4BU

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The Somerset County Federation Of Women's Institutes Report of the Trustees Continued For the year ended 31 March 2022

Trustees

The trustees and officers serving during the year and since the year end were as follows:

Mrs A Makepeace Mrs R Andrews (resigned 05 Nov 21) Mrs G Betty (resigned 05 June 21) Ms Lesley Porter Mrs S Ford (resigned 06 Nov 21) Mrs D Cooper Ms Shirley Routley (appointed 06 Nov 21) Mrs A Chadwick Mrs J Whitworth Mrs T Hemms Ms Judith Glossop (appointed 07 June 21)

Secretary Mrs C Worrall

Independent examiners Michelle Parsons Arcadia Chartered Tax Advisers & Accountants 9 Elborough Gardens Elborough Weston Super Mare BS24 8PL Bankers Co-Operative Bank PLC Group Treasury London National Westminster Bank PLC 49 North Street Taunton Somerset TA1 1NB Solicitors Porter Dodson Telford House The Park Somerset BS20 1DY

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The Somerset County Federation Of Women's Institutes Report of the Trustees Continued For the year ended 31 March 2022

Approved by the Board of Trustees and signed on its behalf by

Mrs C Worrall.............................................................................

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The Somerset County Federation Of Women's Institutes Independent Examiners Report to the Trustees

For the year ended 31 March 2022

I report to the trustees on my examination of the accounts of the charitable company for the year ended 31 March 2022.

Responsibilities and basis of report

As the charity Trustees, who are also directors for the purposes of company law, are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiners statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
the accounts do not accord with those records; or
the accounts do not comply with the requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Michelle Parsons Arcadia Chartered Tax Advisers & Accountants

9 Elborough Gardens Elborough Weston Super Mare BS24 8PL

24 August 2022

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The Somerset County Federation Of Women's Institutes Statement of Financial Activities (including Income and Expenditure Account) For the year ended 31 March 2022

Unrestricted funds £ 30,731 16,783 3,941 533 1,395	Restricted funds £ 6,406 - 581 5 -	2022 £ 37,137 22,994 4,522 538 1,395	2021 £ 32,323 16,794 3,391 701 57
53,383	6,992	66,586	53,266
(16,257) (59,098) (13,492)	- - -	(16,257) (59,098) (13,492)	(8,006) (44,891) (10,124)
(88,847)	-	(88,847)	(63,021)
(1,251) -	- -	(1,251) -	75 346,327
(36,715)	6,992	(23,512)	336,647
512,138	31,695	543,833	207,185
475,423	38,687	520,321	543,832

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Registered Number :

02822778

The Somerset County Federation Of Women's Institutes Statement of Financial Position As at 31 March 2022

Notes Fixed assets Tangible assets 13 Investments 14/15 Current assets Stocks 16 17 Debtors Cash at bank and in hand Creditors: amounts falling due within one year 18 Net current assets Total assets less current liabilities Net assets The funds of the charity Restricted income funds 19 Unrestricted income funds 19 Total funds	£ 2022 377,084 28,903	£ 2021 346,426 30,154
	405,987	376,580
	1,680 5,648 120,292	2,500 5,478 166,884
	127,620	174,862
	(19,497) 108,123	(7,610) 167,252
	514,110	543,832

	514,110	543,832
	38,687 475,423	31,694 512,138
	514,110	543,832

For the year ended 31 March 2022 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476,

The trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.

The financial statements were approved and authorised for issue by the Board and signed on its behalf by:

Mrs D Cooper Trustee

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The Somerset County Federation Of Women's Institutes Notes to the Financial Statements

For the year ended 31 March 2022

1. Accounting Policies

Basis of accounting

The financial statements have been prepared under the historical cost convention, except for investments which are included at market value and the revaluation of certain fixed assets and in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)’, Financial Reporting Standard 102 the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), and the Companies Act 2006.

The Somerset County Federation Of Women's Institutes meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

Incoming resources

All incoming resources are included in the statement of financial activities when the Charity is entitled to the income and the amount can be quantified with reasonable accuracy.

Donations and grants

Donations and grants are only included in the accounts when the general income recognition criteria are met.

Resources expended

Liabilities are recognised as resources expended when there is a legal or constructive obligation committing the Charity to the expenditure:

Charitable activites

Events, courses and activities include numerous, usually one-off, events or services provided to members which produce surplus funds. The majority of these are organised by sub-committees each having a different brief. These events and services are deemed to be charitable activities as they generally aim to promote the education and development of members.

Allocation and appointment of costs

Support costs are allocated to activities pro rata to the direct expenditure on those activities.

Tangible fixed assets

Tangible fixed assets, other than freehold land, are stated at cost or valuation less depreciation and any provision for impairment. Depreciation is provided at rates calculated to write off the cost or valuation of fixed assets, less their estimated residual value, over their expected useful lives on the following basis:

Freehold buildings 2% straight line Fixtures and fittings 20% reducing balance

Stocks and work in progress

Stocks are valued at the lower of cost and net realisable value after making due allowance for obsolete and slow moving items. Cost includes all direct costs and an appropriate proportion of fixed and variable overheads.

2. Income from donations and legacies

ncome from donations and legacies
	Unrestricted	Restricted	2022	2021
	funds	funds
	£	£	£	£
Donations received	134	6,406	6,540	19
Subscriptions received	30,597	-	30,597	32,304
	30,731	6,406	37,137	32,323

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The Somerset County Federation Of Women's Institutes Notes to the Financial Statements Continued

For the year ended 31 March 2022

3. Income from charitable activities

			2022	2021
			£	£
Unrestricted funds
County News
Income from charitable activities			1,827	9,210
Council Meetings
Income from charitable activities			1,780	-
Sub-Committees
Income from charitable activities			5,284	1,148
General Income
Income from charitable activities			7,892	6,436
			16,783	16,794
ncome earned from other activities
	Unrestricted	Restricted	2022	2021
	funds	funds
	£	£	£	£
Fund raising events	-	581	581	-
Gross trading income	3,941	-	3,941	3,391
	3,941	581	4,522	3,391

4. Income earned from other activities

5. Investment income

nvestment income
	Unrestricted	Restricted	2022	2021
	funds	funds
	£	£	£	£
Other investment income	533	5	538	701
	533	5	538	701

6. Other income

Unrestricted funds Rental income

	2022	2021
	£	£
	1,395	57
	1,395	57

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The Somerset County Federation Of Women's Institutes Notes to the Financial Statements Continued For the year ended 31 March 2022

7. Expenditure on other trading activities

Unrestricted funds Shop costs Support costs Costs of charitable activities by fund type Unrestricted funds County News Council Meetings Sub-Committees General Income Support costs Costs of charitable activities by activity type Support costs Activities undertaken directly £ £ Support costs County News 11,388 3,892 Council Meetings 7,716 2,636 Sub-Committees 10,202 2,981 General Income 15,117 5,166 14,675 44,423	2022 £ 4,140 12,117	2021 £ 1,810 6,196
	16,257	8,006
	2022 £ 3,892 2,636 2,981 5,166 44,423	2021 £ 3,736 1,249 1,134 4,028 34,744
	59,098	44,891
	2022 £ 15,280 10,352 13,183 20,283	2021 £ 16,529 5,526 5,016 17,820
	59,098	44,891

8. Costs of charitable activities by fund type

9. Costs of charitable activities by activity type

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The Somerset County Federation Of Women's Institutes Notes to the Financial Statements Continued

For the year ended 31 March 2022

10. Analysis of support costs

Premises expenses Trustee expenses Office, computer and equipment expenses Bank charges Staff salaries Depreciation	Raising funds £ 1,600 135 3,166 267 5,310 1,639	County News £ 1,503 127 2,976 251 4,991 1,540	Council Meetings £ 1,019 86 2,017 170 3,381 1,043 7,716	Sub-Committe es £ 1,347 113 2,667 224 4,471 1,380	General Income £ 1,995 169 3,951 333 6,625 2,044
	12,117	11,388		10,202	15,117

10. Analysis of support costs

Premises expenses Trustee expenses Office, computer and equipment expenses Bank charges Staff salaries Depreciation	2022 £ 7,464 630 14,777 1,245 24,778 7,646	2021 £ 2,689 122 6,890 1,036 23,938 6,265
	56,540	40,940

11. Particulars of employees

Office employees

2022	2021
2	2
2	2

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The Somerset County Federation Of Women's Institutes Notes to the Financial Statements Continued For the year ended 31 March 2022

12. Comparative for the Statement of Financial Activities

Unrestricted funds £ 31,976 16,794 3,391 696 57	Restricted funds £ 347 - - 5 -	2021 £ 32,323 16,794 3,391 701 57
52,914	352	53,266
(8,006) (44,891) (10,124)	- - -	(8,006) (44,891) (10,124)
(63,021)	-	(63,021)
75 346,327	- -	75 346,327
336,295	352	336,647
175,843	31,342	207,185
512,138	31,694	543,832

13. Tangible fixed assets

Cost or valuation At 01 April 2021 Additions At 31 March 2022 Depreciation At 01 April 2021 Charge for year At 31 March 2022 Net book values At 31 March 2022 At 31 March 2021	Fixtures and fittings Land and buildings £ £ 22,423 351,744 4,636 35,028 386,771 27,058 20,705 7,035 1,271 7,735 21,976 14,770 372,001 344,709 5,082 1,717	Total £ 374,167 39,663
		413,830
		27,740 9,006
		36,746
		377,083
		346,426

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The Somerset County Federation Of Women's Institutes

Notes to the Financial Statements Continued

For the year ended 31 March 2022

Investments

14. Analysis of movement of commercial investments

Analysis of movement of commercial investments
	Listed
	investments
	£
Market value at 01 April	28,903
2021
Market value at 31	28,903
March 2022

Investments include 22,793 (2021: 22,793) Charibond Charities Narrower- Range common investment fund shares at market valuation of £26,903 (2021 £28,154), original historic cost was £28,500.

National savings bonds of £2,000 are also included within investments.

15. Analysis of investments between funds as at year ended 31 March 2022

Unrestricted funds Listed investments Stocks and work in progress Stocks of raw materials	2021 2022 £ £ 28,903 30,154 28,903 30,154 2022 2021 £ £ 1,680 2,500 1,680 2,500

16. Stocks and work in progress

17. Debtors

Debtors
	2022	2021
	£	£
Amounts due within one year:
Prepayments and accrued income	5,648	5,218
Other debtors	-	260
	5,648	5,478

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The Somerset County Federation Of Women's Institutes Notes to the Financial Statements Continued For the year ended 31 March 2022

18. Creditors: amounts falling due within one year

Creditors: amounts falling due within one year
	2022	2021
	£	£
Trade creditors	720	879
Other creditors	16,777	4,731
Accruals and deferred income	2,000	2,000
	19,497	7,610

19. Movement in funds

Unrestricted Funds
	Balance at	Incoming	Outgoing	Transfers	Gains and	Balance at
	01/04/2021	resources	resources		losses	31/03/2022
	£	£	£	£	£	£
General
Pre Incorporation	146,493			-	-	146,493
General
General Fund	365,645	53,383	(88,847)	-	(1,251)	328,930
	512,138	59,594	(88,847)	-	(1,251)	475,423
Unrestricted Funds - Previous year
	Balance at	Incoming	Outgoing	Transfers	Gains and	Balance at
	01/04/2020	resources	resources		losses	31/03/2021
	£	£	£	£	£	£
General
Pre Incorporation	77,605			68,888		146,493
General
General Fund	29,350	52,914	(63,021)		346,402	365,645
Pre- Incorporation	68,888	-	-	(68,888)	-	-
Revaluation
	175,843	52,914	(63,021)	-	346,402	512,138

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The Somerset County Federation Of Women's Institutes Notes to the Financial Statements Continued

For the year ended 31 March 2022

Restricted Funds

"Somerset" Room Caring and Sharing Fund Esme McLaurin Travel Fund NFWI AGM Property Fund Taunton Embroidery Women's Institute Suspense Account	Balance at 01/04/2021 Incoming resources Balance at 31/03/2022 £ £ £ 580 580 - 1,231 1,231 - 4,687 4,682 5 14,535 14,535 - 8,702 8,121 581 224 224 - 8,728 2,322 6,406 31,695 6,992 38,687

Restricted Funds - Previous year

"Somerset" Room Caring and Sharing Fund Esme McLaurin Travel Fund NFWI AGM Property Fund Taunton Embroidery Women's Institute Suspense Account	Balance at 01/04/2020 Incoming resources Balance at 31/03/2021 £ £ £ 580 580 - 1,231 1,231 - 4,682 4,677 5 14,534 14,187 347 8,121 8,121 - 224 224 - 2,322 2,322 - 31,342 352 31,694

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The Somerset County Federation Of Women's Institutes Notes to the Financial Statements Continued

For the year ended 31 March 2022

Purpose of restricted funds

"Somerset" Room

The Somerset Room fund is for the upkeep of a room at Denman College, where educational courses are run for members.

Property Fund

The Property fund is for the maintenance the Federation's head office, and its contents. The incoming resources were donations from Institutes and funds raised by a National Federation raffle.

Caring and Sharing Fund

The Caring and Sharing fund receives donations from member Institutes which are used to give financial assistance to less well off Institutes.

Esme McLaurin Travel Fund

The Esme McLaurin Travel fund was created by a bequest which stipulated its use for travel costs for members attending courses at Denman College. The income was interest.

NFWI AGM

The NFWI AGM fund relates to members' attendance at the National Federation's AGM. Income is contributions from members and expenditure covers travel and accommodation costs.

Taunton Embroidery

The Taunton Embroidery fund receives donations and fundraising for the sole use to help fund the creation of embroidered panels depicting the history of Taunton by an external organisation for public enjoyment.

Women's Institute Suspense Account

The Suspense Account consists of funds from suspended Institutes. These are held for three years and, if the Institute has not re-started by then, are kept by the Somerset County Federation and used towards costs of opening new Wis.

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