2022-08-31-accounts - Honeybees Preschool

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

TRUSTEES REPORT 1st September 2021 TO 31st August 2022

Honeybees Preschool

Charity Commission number:

1022441

’ Charity s Principal Address:-

The Pavilion, King George V Playing Fields. Plumpton Green, Lewes, East Sussex

Names of the Trustees for the charity:-

Toni Saunders

Jo Read

Tina Lambert

Sian Tomsett-Hills (Resigned August 22)

Hannah Deacon (Resigned August 22)

Pippa Hillman-Smith

Paul Tilbrook

Type of governing document:-

2011 Constitution adopted 23rd May 2016 How the charity is constituted:Unincorporated association

Trustee selection methods:-

Trustees are appointed or reappointed at the Annual General Meeting as set out in the Constitution.

The Pavilion, King George V Playing Field, Plumpton Green, Lewes, East Sussex, BN7 3DP Tel: 01273 890 885 / Mob: 07745 570 882 Web: www.honeybeespreschool.co.uk Email:hello@honeybeespreschool.co.uk Charity No 1022441

Summary of the objects of the charity as set out in its government document:-

To enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability; encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas; instigating and adhering to and further the aims and objections of the Pre-School Learning Alliance.

Summary of the main activities undertaken for the public benefit in relation of these - objectives:

In planning our activities for the year we kept in mind the Charity Commission’s guidance on public benefit.

The focus of our activities remains the provision of pre-school education with an emphasis on learning outdoors and ensuring children have a smooth transition into their first year at school.

We welcome children regardless of their personal background, faith, gender or personal circumstances.

Achievements and performance:-

Honeybees numbers have gone from strength to strength, so much so we now have a waiting list for new starters. We keep our numbers to maximum of 25 children per session as we feel this works well and allows us to give each child the full attention they deserve. We also make sure we prioritise local children who live in our village or nearby.

We still use our outdoor area as much as possible and have added a beautiful new pirate ship to it for the children to play on.

We decided to not run our holiday club this year as we felt it was needed during covid when the children had missed out so much but now it wasn’t in demand. We also felt our staff have given us 110% for so long they needed a much deserved break.

We continue our marketing strategy, including adverts with Grapevine and advertised in shops, Facebook and parish magazines around the local area. This will help us raise our pupil numbers for the autumn 2022.

We invested in some new up to date electronics for the staff including a new laptop and new iPads. We decided to use some of our funds to update our home corner, purchase some new toys, a new outdoor hand washing station and a large compost bin.

As with the previous year have seen an increase in the number of children coming to Honeybees and most of them are 2 year olds. We believe this has been due to the impact of Covid 19. These young children have been unable to socialise and have been in and out of lockdown most of their lives, resulting in parents sending them to pre school at 2 rather than 3.

We celebrated the queens jubilee in style using a grant from our village shop via making it locally. We had a tea party for the children, planted a silver birch tree with a plaque and built an award winning float for the village parade.

- Staffing:

Our staff team is happy and strong with a good management structure. We took on a new member of staff in February due to our numbers increasing and another left in March as she moved away from our area.

Two of our staff members are at Brighton University studying in Early years BA Hons. One is entering her second year in September 2022 and the other her third year. Honeybees will do all we can to support and assist them.

- Fundraising:

Covid 19 was still making fundraising difficult however we did all we could. We raised a total of £1,613.05 through multiple fundraising events such as the raffles, donations, a summer fair, sponsored events and charity shakers on shop counters and in our local pub.

’ - Statement of the Charity s policy on reserves:

The Preschool’s reserves policy continues to be to retain sufficient funds in order to meet any unforeseen expenditure that may occur and to cover staff and rent costs in the event of reduction in pupil numbers, which usually occurs in the Autumn Term.

Other Financial Information:-

Our biggest cost remains salaries however we believe that it is important to provide good quality experienced staff to ensure the standards continue to improve and also to invest in our existing staff with further training.

Our main source of funds continues to be from parents paying fees and also the monies paid by East Sussex Council for the Early Years Entitlement Funding of 15 and 30 hours per week provided for 3 and 4 years olds. We continue to rely on fundraising in order to meet the shortfall in funds, as the majority of our parents only send their children for the free hours.

This year we have found that our longer opening hours where not as popular as before. So we now open Monday and Tuesday until 5pm but on a Wednesday, Thursday and Friday we now close at 3.30. We open at 8.30am and are term time only.

Signed_______

Toni Saunders

Treasurer Honeybees Preschool Date : 2 March 2023

HONEYBEES PRESCHOOL GROUP INDEPENDENT EXAMINERS REPORT For the year ended 31 August 2022

I report on the accounts of the charitable company for the year ended 31 August 2022, which comprise receipts and payments account and statement of assets and liabilities.

Respective responsibilities of trustees and examiner

The Trustees, who are also directors for the purposes of company law, are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is required.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

examine the accounts under Section 145 of the 2011 Act;
to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
to state whether particular matters have come to my attention.

Basis of independent examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charitable company and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that, in any material respect, the requirements:

to keep accounting records in accordance with 386 and 387 of the Companies Act 2006; and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of section 394 and 395 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities

have not been met, or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Andrew M Wells FMAAT 99 Western Road Lewes

East Sussex BN7 1RS 2 March 2023

HONEYBEES PRESCHOOL GROUP

INCOME AND EXPENDITURE ACCOUNT

for the year ended 31 August 2022

Income
Council funding
Nursery fees
Sundry income
Expenditure
Salaries and employers national insurance and pensions
Staff training
Rent
Advertising
Telephone and internet
Bookkeeping and professional fees
Consumables
IT support
General expenses
Insurance
Waste
Website
Printing, stationery and postage
Subscriptions
Licences
Uniforms
Equipment
Activities
Surplus
Fundraising
Fundraising income
Less expenses
Surplus for the year
Opening balance
Cash at bank
Cash in hand
Treasurer
T Saunders

2022
2021
£
£
90,368.53
76,915.50
50,181.09
48,072.40
2,687.71
2,472.73
143,237.33
127,460.63
98,059.21
85,917.03
210.00
446.98
4,386.00
3,141.00
240.00
240.00
588.82
553.78
3,266.44
3,136.44
2,371.31
1,427.65
719.01
774.45
2,203.00
1,797.00
732.56
718.61
427.80
504.00
277.16
234.77
80.94
156.88
323.20
169.00
108.43
-
-
-
2,038.40
1,236.42
-
-
116,032.28
100,454.01
27,205.05
27,006.62
2,605.59
2,668.87
(614.20)
(438.34)
1,991.39
2,230.53
29,196.44
29,237.15
63,634.13
34,396.98
92,830.57
63,634.13
92,782.57
63,593.89
48.00
40.24
92,830.57
63,634.13
Dated 2 March 2023