## **Trustees’ Annual Report for the period**
## **From 1st September 2021 Period start date To 31st August 2022 Period end date**
## **Charity name: Rainbow Teddies Pre School**
## **Charity registration number: 1022411**
## **Objectives and Activities**
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SORP
reference
Summary of the purposes Para 1.17 The aim of the Preschool is to enhance
of the charity as set out the development and education of
in its governing children from 2.5 to statutory school
document age.
Summary of the main Para 1.17 The Trustees have referred to the
activities in relation to and 1.19 guidance contained in the Charity
those purposes for the Commission's general guidance on
public benefit, in public benefit when reviewing our aims
particular, the activities, and objectives and in planning our
projects or services future activities. Rainbow Teddies Pre-
identified in the school has been offering early
accounts. childhood education and the
community of Thornbury has benefited
from 1993. We welcome all children in
the local community from every
background.. Children learn and
develop through play and realising that
learning is fun in our setting.
Foundations such as communication
and language, behaviour, turn taking
and being creative are some of the
skills which will enable children to
become independent and confident
individuals within their local
community. We have close links with
the local primary schools, working
closely with staff and school
transitions. This benefits our children
to become ready for the next stage of
the learning journey.
Statement confirming Para 1.18 The Trustees have given due regard to
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whether the trustees the guidance issued by the Charity
have had regard to the Commission on public benefit
guidance issued by the principles and have reviewed all
Charity Commission on activities and plans outlined in this
public benefit report to ensure that they comply with
those principles.
Additional information (optional)
You may choose to include further statements where relevant about:
SORP
reference
Policy on grant making We have no policy of grant making and
are not involved in grant making.
Para 1.38
Policy on social Similarly, we have no policy on social
investment including investment as we are not involved in
program related social investments
investment
Para 1.38
Contribution made by The work of the fund-raising committee
volunteers continues to provide us with a sense of
community and help to raise funds
needed to support the setting. We are
Para 1.38
grateful to those parents, beyond our
Committee of volunteers, who give up
their time for free to help at the
PreSchool.
Other
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## **Achievements and Performance**
SORP reference
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Summary of the main We have continued to work hard to
achievements of the establish a stable and proactive
charity, identifying the committee of dedicated volunteers
difference the charity’s with clear roles and responsibilities to
work has made to the be taken forward into the next period.
circumstances of its
beneficiaries and any The Committee have worked hard to
ensure the future financial stability of
wider benefits to society
as a whole. the Pre-School, following a deficit
Para 1.20
budget in. In response, the committee
have reviewed how this can be
rectified. We have established robust
systems in place for monitoring
expenditure, monthly cashflow, setting
annual budgets and to increase income
which have lead us to eliminate the
previously built up deficit.
All of our practitioners continue to
complete mandatory training and a
recent review of the pre school
curriculum has been a huge focus and
is now being rolled out in the setting.
The current Manager appointment in
April 2021 still stands and is well
established within the setting.
The new curriculum has been
implemented in the setting by the
appointed room leaders under the
guidance of the manager. This has
been rolled out and shared with
parents for full transparency.
The committee continue to review all
policies throughout the year on a
rolling basis – and this process is
working well.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
|Achievements against
objectives set|Achievements against
objectives set|Para 1.41|Policies (including induction docs,
calendars, etc) have been reviewed
and renewed to high standard and this
has also resulted in our ability to
maintain an informed and efective
committee.|
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Fundraising events planned and run:
Photographs, Bags2Schools, Christmas
cards, craft bags and activities, Eater
Performance of activities, Mothers Day raffle, Jubillee
Stalls, Summer Fair.
fundraising activities
Para 1.41
against objectives set Fundraising figure to be added –
£2,832.89
N/A
Investment performance Para 1.41
against objectives
Other
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## **Financial Review**
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Review of the charity’s Para 1.21 Total Income = 116,809.04
financial position at the
Total Expenditure = 107,712.02
end of the period
Excess of Income over Expenditure =
9,097.02
Total Assets = 31,461.64
Statement explaining the Para 1.22 Reserves are held, with the aim of
policy for holding holding three months running cost and
reserves stating why staff redundancy funds. This will be
they are held used as an emergency fund to allow
the pre school to function in the event
of cash flow problems or unexpected or
unbudgeted problems.
We have made the decision to put into
the reserve 20% of any excess monies
to ensure that the setting is operating
as a going concern.
Amount of reserves held Para 1.22 The balance of reserves in the general
account stands at £7,151.42
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 In response to the deficit budget, the
uncertainties about the committee have increased the income
charity continuing as a by the following actions;
going concern
1) Increase to fees
2) Increase to snack and
consumables charged to cover
increases in costs.
3) Increase to reserves and a clear
finance policy detailing the
management of the reserves.
As a result we were able to outturn in
an excess position and we are now
confident we are operating as a going
concern and safeguarding the setting.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
The charity’s principal sources of funds are fees collected from children (mainly aged 2 years) attending the Pre-School and income received from
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The charity’s principal SCC for those children aged 3 and
sources of funds above who are entitled to funded
(including any sessions. We receive some funding via
fundraising) fundraising which is co-ordinated by
Para 1.47
our small group of funding raising
volunteers.
N/A
Investment policy and
objectives including any
social investment policy
adopted
Para 1.46
A description of the Historical financial spends have been
principal risks facing the greater than income. The newly formed
charity management committee and employed
leadership staff have focussed on
closing this deficit. This was
Para 1.46 successfully achieved, however, the
difficulty of financially managing the
fluctuation in attendance levels and
therefore the level of funding received
through grants remains a risk to the
sustainability of the setting.
The setting need to continue to be
mindful of the demographic and the
changing needs of the local
community. This could impact
attendance levels further.
Possibility of having to move location
should Manorbrook have to increase to
2 class intake.
Increases in costs due to the cost of
living increasing.
Other
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## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal charter)
How is the charity Para 1.25 Unincorporated
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 The overall management and control of
methods including details the Pre-school rests with the individual
of any constitutional members of the Pre-school’s
provisions e.g. election to management committee. As well as
post or name of any being responsible for the management
person or body entitled of the Pre-school the Committee
to appoint one or more members are also the charity trustees
trustees of the Pre- school.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Trustees complete DBS checks in line
with statutory requirements. They give
their time on a voluntary basis and
meet regularly and work
Policies and procedures
collaboratively on all aspects of the
adopted for the induction
Para 1.51 role. As of April 2022 there is a trustee
and training of trustees
induction handbook which provides a
detailed induction for new trustee
members and training. This is ensures
that the committee are able to fulfil
there duties in an effective manner.
The overall management and control of
the Pre-school will rest with the
individual members of the Pre-school’s
management committee (The
The charity’s
Trustees). The Trustees are responsible
organisational structure
in ensuring that the Pre-school
and any wider network
complies with the requirements of the
with which the charity
Para 1.51
Charities Acts as to the keeping of
works
financial records, reviewing and
agreeing a budget, setting policies,
making major decisions about the
direction of the Pre-School and
Nursery, and capital expenditure.
The Committee (the Trustees) consists
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of three 'officers', The Chair, the Secretary and the Treasurer. Additional members include at least 2 but nor more than 9 other elected Members; and if the Committee decides it can coopt up to 3 further Members on to the Committee at any time after the AGM. From September 2022, this will be monitored with increased rigour, to ensure at least 5 Committee members are affiliated as Trustees. The Pre School and Nursery has a leadership team which consists of a Manager and Deputy Manager. The aim of the leadership structure is to devolve responsibility and encourage decision making at all levels. From September 2022, the Manager will also be the Nominated Person for Ofsted, as well as SENDCo. Both the Manager and the Deputy Manager are Designated Safeguarding Leads. The Leadership team control the Pre School and Nursery at an executive level, implementing the policies and structures as agreed and laid down by the Trustees, and reporting back of them. The Manager is responsible for the recruitment of staff, though interview panels always include a Trustee. The Chair, the Treasurer and the Manager are responsible for authorisation of spending within agreed Budgets. Rainbow Teddies Preschool is a member of the Preschool Alliance, registered with Ofsted as an early years setting and with South Relationship with any Gloucestershire council. related parties Para 1.51 **N/A** Other
## **Reference and Administrative details**
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Charity name Rainbow Teddies Pre School
Other name the charity N/A
uses
Registered charity 1022411
number
Charity’s principal Rainbow Teddies Pre School
address
Manorbrook Primary School
Park Road
Thornbury
BS35 1JW
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Names of the charity trustees who manage the charity
Name of
person
(or
Dates acted if body)
Trustee name Office (if any) not for whole entitled
year to
appoint
trustee
(if any)
Hannah Gilkes N/A Jan 2022 Committ
1 (Trustees) ee
Members
Emer Scott - Chair N/A Jan 2022 Committ
2 (Trustees) ee
Members
Heather Gregory N/A Jan 2022 Committ
3 (Trustees) ee
Members
4
5
6
7
8
9
1
0
1
1
1
2
1
3
1
4
1
5
1
6
1
7
1
8
1
9
2
0
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Corporate trustees – names of the directors at the date the report was approved **Director name N/A**
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for
whole year
Hannah Wesson - Sep 2023
Chair
Hannah Gilkes - Parent Jan 2022
Liason
Julie Douglas - Sep 2023
Secretary
Carolyn - Treasurer Jan 2022
Emer Scott Jan 2022
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Funds held as custodian trustees on behalf of others
Description of the assets N/A
held in this capacity
Name and objects of the N/A
charity on whose behalf
the assets are held and
how this falls within the
custodian charity’s
objects
Details of arrangements N/A
for safe custody and
segregation of such
assets from the charity’s
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own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address
adviser
Name of chief executive or names of senior staff members (Optional
information)
Marie Collins (Manager) Emily Greenslade (Deputy)
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## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
**Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
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Signature(s)
Full name(s) Hannah Gilkes
Emer Scott
Hannah Wesson
Position (eg HG - Committee
Secretary, Chair, Member/Nominated
etc) person
ES - Chair
HW – Committee
member
Date
02.05.22
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## **Balances from the 1st September 2021 to the 31st August 2022**
|General Balance
Fund Raising
EYPP
Deprivation
DAF
Inclusion|IN
£109,512.22
£2,832.89
£1,247.55
£1,636.38
£1,230.00
£350.00
£116,809.04|OUT
£102,360.80
£1,472.57
£1,111.78
£1,576.44
£917.43
£273.00
£107,712.02|**Balance**
**£7,151.42**
**£1,360.32**
**£135.77**
**£59.94**
**£312.57**
**£77.00**|
|---|---|---|---|
||||**£9,097.02**|
Split reserve, redundancy pots & used as per finance policy
Committee and Manager to decide how to spend *
Manager to decide how to spend as relates to certain families Manager to decide how to spend as relates to certain families Manager to decide how to spend as relates to certain families Manager to decide how to spend as relates to certain families
* £210 agreed last term but still awaiting on the item to be back in stock, so £1,150.32
Independent examiner's report to the trustees of Rainbow Teddies
Pre-school
I report to the trustees on my examination of the accounts of the Rainbow Teddies Pre-school
(1022411) for the year ended 31 August 2022.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in
accordance with the requirements of the Charities Act 2011 ('the Act,).
I report in respect of my examination of the Trust's accounts carried out under s. 145 of the 2011
Act and in carrying out my examination I have followed all the applicable Directions given by the
Charity Commission under s. 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention
in connection with the examination giving me cause to believe that in any material respect:
(1)accounting records were not kept in respect of the Trust as required by section 130 of the Act;
or
(2)the accounts do not accord with those records; or
(3)the accounts do not comply with the applicable requirements concerning the form and content
of accounts set out in the Chan'ties (Accounts and Reports) Regulations 2008 other than any
requirement that the accounts give a 'true and fair view which is not a matter considered as part
of an independent examination.
I have no concerns and have come across no other matters in connection with the examination
to which attention should be drawn in this report in order to enable a proper understanding of the
accounts to be reached.
Name: Kirsty Harding
Relevant professional qualification or body: CIMA, AAT
Address:28 Hunters Way, Hardwicke, Gloucester GL2 4AP
Date: 2610512023