ST ANDREWS PRE-SCHOOL TRUSTEES’ ANNUAL REPORT
The Trustees present their annual report and unaudited financial statements for the year ended 31 August 2023.
The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity’s governing document, the Charities Act 2011, and the Statement of Recommended Practice, "Accounting and Reporting by Charities" issued in July 2014.
Structure, governance and management
St Andrews Pre-School is an unincorporated charity committee run pre-school. The charity was originally set up in 1975 and adopted The Pre-School Learning Alliance Model Constitution 2011 at the Extraordinary General Meeting in April 2017.
The daily responsibilities of the Pre-School are overseen by the Pre-School Leader, Mrs G Mowatt with guidance from the members of the Management Committee. The Management Committee, made up of Trustees, meet approximately Bi-monthly to address any matters relating to the management of the PreSchool.
Objectives and activities
The charity’s objectives are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:
offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability;
encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas;
instigating and adhering to and furthering the aims and objects of the pre-school learning alliance As required by section 17(5) of the Charities Act 2011 the Trustees have considered the guidance published by the Charity Commission in respect of public benefit. They believe that the Charity's objective, as set out above, falls within the definitions of charitable purposes in the Act and that the activities as set out above contribute to meeting that objective.
Achievements and financial performance
The Pre-School has continued to thrive and be a valuable asset to the local community. Thanks to the dedicated Manager and staff who ensure that the pre-school runs as effectively as possible. Thanks also to the Committee Members, parents and volunteers for giving up their time freely, organising fundraising events and supporting Pre-school activities.
Income:
Overall income rose by 8.2% in the year. Fee income increased by 9.1% at the expected level, Fundraising and grant income was down 25%.
Expenditure:
Employment costs increased by 3.25% on the previous year. Other direct costs rose by 17%.
Overheads increased overall by almost 60%, mainly due to the Utilities increasing by 118%. Other expenditure rose 27%. We expect Utility costs to stay high and further increases in Staff costs for the forthcoming year. The Pre-School is mindful of any further wage increases to ensure staff retention and keeping the services viable. Furthermore, any items and services purchased are sourced as reasonably priced as possible, whilst bearing in mind their durability.
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ST ANDREWS PRE-SCHOOL TRUSTEES’ ANNUAL REPORT
The Pre-School continues to work closely with the Local Authorities and supports families and children with a wide range of needs. In line with Ofsted regulations, staff have accessed online training, keeping abreast of changes in legislation, practices and new safeguarding measures. Training has also been undertaken to ensure renewal of certificates held, maintaining the rolling programme of staff qualifications.
Due to the increase in Income and increase in Expenditure, there was a decrease in the surplus currently showing generated by The Pre-School which for the year totals £10,209 (2022 = £13,534). The cash funds generated have been retained with cash funds at the year end.
Reserves Policy
The finances of The Pre-School are reliant on voluntary fundraising and the number of children enrolled in each year. However, The Pre-School has no contractual commitments or obligations beyond the notice period applicable to the staff. Therefore, it is the policy of the Pre-school to maintain unrestricted funds, which are the free reserves of The Pre-School, at a minimum level equal to three months' employment costs. This equates to approximately £30,000. Unrestricted funds were maintained at this level throughout the year.
Statement of Trustees' responsibilities
Charity law requires the Trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the Charity and the incoming resources and application of resources, including the income and expenditure of the charitable company for that year.
In preparing those financial statements, the Trustees are required to:
select suitable accounting policies and then apply them consistently to observe the methods and principles in the Charities SORP (FRS 102);
make judgements and estimates that are reasonable and prudent;
state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
prepare the financial statements on a going concern basis unless it is inappropriate to presume that the Charity will continue in operation.
The Trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 1993, as amended by the Charities Act 2011. They are also responsible for safeguarding the assets of the Charity and for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the trustees on 27 June 2024 signed on their behalf by:
Samantha Mowatt Trustee
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Registered Charity No: 1022398 st Andrews Pre-school Accounts 31 August 2023
St Andrews Pre-school Contents Page Approval Statement Accountants. report Profit and loss account Balance sheet Notes lo the accounts
St Andrews Pre-school Approval statement We approve the accounts for Ihe year ended 31 August 2023 which ¢omprise of the Income and Expenditure Account, the Balance Sheet and the related notes. l acknowledge my responsibility for the accounts, including the approprial8nes$ ol the applicable financial reporting framework as set out in note 1, and for providing Donovan Atyeo wi(h all Information and explanations n@ssary for thèir compilation. Trea8urer Cha5nxr80n Date
St Andrews Pre-school A¢countants' report on the unaudlted accounts to St Andrews Pre-school You have approved the accounts for the year ended 31 August 2023 which cgmpri$• thè Ineomè and Expenditure Account, the Balance Sheet and the related notes. In accordance with your instructions. we have compiled these unaudrted accounts from the accounting records and inforniation and explan8t%ons supplied to us. Donovan Atyeo Ac¢ounlan¢y & Taxation Services Unil 4, Hounsell Building North Mills Trading Estate 8ridport Dorsel DT6 3BE 30 April 2024
St Andrews PreChool Income and Expenditure Account for the year elided 31 Auyust 2023 2023 Incom• 133.339 Direct Costs 103.527 29,812 Expensey Wages, salaries and otheT stsff costs Rent, rates, powei and insurance costs Rèpairs 8nd renewals of property and equipment Telephone. internet. ststionery and other office costs Accountsncy, legal and olhtrr professional fees Depreaalion and lossl{profill ¢)n sat Other business expenses 1.633 13.009 558 458 1,687 1,285 973 19.803 Surplus for tho year 10,209
st Andrews Pre-school Balance Sheet as at 31 August 2023 Notes 2023 Fixed assets Equlpmenl 5.580 Current assets Stod( Bank- current account Bank- dewsit account Bank- fvndraising account Cash in hand Debtors 87 78,307 30.393 24,006 145 763 133.701 Current liabllities Receipls-in-advance Other liabilities and accruals 17,229 5,608 22,837 Net current assets 110.864 Net assets 116,424 Capltsl account Surplus brought forward Surplus for the year 106.215 10,209 Surplus carriad forward 116,424
St Andrews Pre-school Notes to the Accounts for the year eiiKled 31 Augu¥t Z023 1 Accounting basis The accounts have been compiled on a basis that enables profits to be calculated In accordance with UK Generally Accepted AUnting Practice and that providès suffi¢ienl and relevant information to enable the completion of a tsx Telum. 2 Profrt and loss account analysis 2023 Sales Fees recefved Government feès Fundraising Sales of clothing, tea towels &t¢ Interest Grants CeiVable Milk 22,569 106.219 2.343 185 240 900 903 133,339 Cost of sales PurGha5es for resale Ilncreaselldecrease in stocks Wage5 and salarS Activities and experience costs Consumables 117 {351 99.999 700 2.746 103.527 Wages. salaries and other staff costs Pensions Employers Nl Staff clothing costs Staff training and welfare 1.573 60 1.633 R&nt. rates, power and insurance costs Water rates Light, heat and power Insurance Clfjaning 2.110 5.311 1.365 4,223 Repairs and renewals of propgrty and equlpm•nt Repairs and maintenance 558 Telephon8, IntomoL statlon•ry and other office costs Telephone and internet Postage. stationery an¢J printing 361 97 458
St Andrews Pre-school Notes to the Accounts forthe year ended 31 August 2023 Accountancy. legal and other profe$$lonal fe•$ Acoounlanls fees DBS and Otsled fees 1.590 97 Depraclatlon and lossllprofit) on sale Depceeiation Loss on sale offixed assets 982 303 1,285 Othèr busrn•ss •xpon$gs Subs¢riplions Sundry 8xp6nses 112 861 973
st Andrews Pre-school Notes to the Accounts for ihe year ended J1 August 2023 3 Plant, machinery and motor vehicles Equipment Cost Al 1 September 2022 Additions Disposals Al 31 August 2023 5,862 1.183 13031 6.542 Depreciation Charge for the year At 31 August 2023 982 982 Net book valug At 31 August 2023 At 31 August 2022 5,560 5,662
MWSSJO Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Sl AiitJr¢wb Pre-sthgol (Bridport, Dorsell On a¢¢ounts for the year ended 31 August 2023 Charity no 1022398 Set out on pages 1 to 10 lincluding this pagel Respective responsibilities of The charity's trustees are responsible for the preparation of the accounts. The trustees and examiner charity's trustees consider that an audit 15 not required for this year under section 43121 of the Charities Act 1993 {the 1993 Acll and that an independent examination is needed. It is my responsibility to.. examine the accounts under section 43 of the 1993 Act. lo follow the procedures laid down in the general Directions given by the Charity Commission (under section 4317)Ibl of the 1993 Act, and lo stsle whether parb'cular matters have come to my attention. Basis of independent examine$ statement My examination was carried out in a¢¢ordance with general Directions given by the Charity Commission. An examinatlon includes a review of the accounting records kept by the charity and a ¢omparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanab'ons from the trustees ¢on¢erning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit. and ¢onsequenlly no opinion is given as to whether the accounts present a 'Irue and fair, view and the report is limited lo those matters set out in the slalement below. Independent examlnerfs statement In connectioii with Iny exainirialion, no maller has Come to my attention whiGh gives me reasonable cause to believe that in, any material respect, the requirements.. to keep accounting records in accordante with section 41 of the 1993 Act., and lo prepare accounls which a2Lord with the accounts'ng records and compty with the accounting requirements of the 1993 Act have not been me. Signed: Date: 3010412024 Name: Mr C M Donovan FMAAT Relevant professional quallfl¢atlon Fellow Member of the As50cialion of knounling Technicians Address: Donovan Atyeo Ltd - Accountancy & Taxation servIs Unil 4. Hounsell Building, North Mills Trading Estate Bridport, Dorset, DT6 3BE IER April 2009