ST ANDREWS PRE-SCHOOL TRUSTEES’ ANNUAL REPORT The Trustees present their annual report and unaudited financial statements for the year ended 31 August 2022. The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity’s governing document, the Charities Act 2011, and the Statement of Recommended Practice, "Accounting and Reporting by Charities" issued in July 2014. ## **Structure, governance and management** St Andrews Pre-School is an unincorporated charity committee run pre-school. The charity was originally set up in 1975 and adopted The Pre-School Learning Alliance Model Constitution 2011 at the Extraordinary General Meeting in April 2017. The daily responsibilities of the Pre-School are overseen by the Pre-School Leader, Mrs G Mowatt with guidance from the members of the Management Committee. The Management Committee, made up of Trustees, meet approximately Bi-monthly to address any matters relating to the management of the PreSchool. ## **Objectives and activities** The charity’s objectives are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by: offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability; encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas; instigating and adhering to and furthering the aims and objects of the pre-school learning alliance As required by section 17(5) of the Charities Act 2011 the Trustees have considered the guidance published by the Charity Commission in respect of public benefit. They believe that the Charity's objective, as set out above, falls within the definitions of charitable purposes in the Act and that the activities as set out above contribute to meeting that objective. ## **Achievements and financial performance** The Pre-School has continued to thrive and be a valuable asset to the local community. Thanks to the dedicated Manager and staff who ensure that the pre-school runs as effectively as possible. Thanks also to the Committee Members, parents and volunteers for giving up their time freely, organising fundraising events and supporting Pre-school activities. Income: Overall income rose slightly in the year. Fees were maintained at the expected level, Fundraising income was down 37%. Expenditure: Employment costs decreased by 3% on the previous year due to a staff member being on maternity leave and the management of other staff hours resulting in less hours needing to be covered by a new employee. There will also be some holiday pay to be attributed to the year ended 2022, as this was carried over by the employee on Maternity Leave. Other expenditure remained fairly similar with notable modest increases in Staff Training due to a number of courses being on hold for the past few years due to Covid, Repairs and Maintenance and Utilities. We expect further increases in Utilities and Staff costs for the forthcoming year, The Pre-School is mindful of any further wage increases to ensure staff retention - 1 - ST ANDREWS PRE-SCHOOL TRUSTEES’ ANNUAL REPORT and keeping the services viable. Furthermore, any items and services purchased are sourced as reasonably priced as possible, whilst bearing in mind their durability. The Pre-School continues to work closely with the Local Authorities and supports families and children with a wide range of needs. In line with Ofsted regulations, staff have accessed online training, keeping abreast of changes in legislation, practices and new safeguarding measures. Training has also been undertaken to ensure renewal of certificates held, maintaining the rolling programme of staff qualifications. Due to the increase in Income and decrease in Staff costs, there was an uplift in the surplus currently showing generated by The Pre-School which for the year totals £13,534 (2021 - £5,966). The cash funds generated have been retained with cash funds at the year end. ## **Reserves Policy** The finances of The Pre-School are reliant on voluntary fundraising and the number of children enrolled in each year. However, The Pre-School has no contractual commitments or obligations beyond the notice period applicable to the staff. Therefore, it is the policy of the Pre-school to maintain unrestricted funds, which are the free reserves of The Pre-School, at a minimum level equal to three months' employment costs. This equates to approximately £30,000. Unrestricted funds were maintained at this level throughout the year. ## **Statement of Trustees' responsibilities** Charity law requires the Trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the Charity and the incoming resources and application of resources, including the income and expenditure of the charitable company for that year. In preparing those financial statements, the Trustees are required to: select suitable accounting policies and then apply them consistently to observe the methods and principles in the Charities SORP (FRS 102); make judgements and estimates that are reasonable and prudent; state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and prepare the financial statements on a going concern basis unless it is inappropriate to presume that the Charity will continue in operation. The Trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 1993, as amended by the Charities Act 2011. They are also responsible for safeguarding the assets of the Charity and for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by the trustees on 29 June 2023 signed on their behalf by: Samantha Mowatt Trustee - 2- Registered Charity No: 1022398 St Andrews Pre-school Accounts 31 August 2022 St Andrew3 Pre-SGhool Contents Page Approval statement Accountants. report Profit and loss account Balance sheet Notes to the accounts St Andr•w8 Pr•-S¢hool Approval statement We approve the a¢¢ounts whi¢h ¢omprise of the Income and Expenditure Account. the Balance Sheet and the related notes. We aeknowledge our responsibilitie5 for the accounts. including the appropriateness of the applicable financial reporting framework as sel out in note 1, and for providing Donovan Atyeo with all information and explanations necessary for their compilation. Treasurer Chairperson Date St Andr•ws Pr•-School Accountants. report on the unaudited accounts to St Andrews Ple￿chool You have approved the accounts for the year ended 31 August 2022 which comprise the Income and Expenélture Account, the Balance Sheet and the related notes. In accordance with your instructions, we have compiled these unaudited accounts from the accounting records and information and explanations supplied to U8. Donovan Atyeo Accountancy & Taxation Services Unil 4, Hounsell Building North Mills Trading Estate Bridport Dorset DT6 38E 23 June 2023 St Andrews Pro-S¢hool Income and Expenditure Account for the year ended 31 August 2022 2022 Income 123,207 Direct costs 94.912 28.295 Expenses Wages, salaries and other staff costs Rent, rates, power and insurance costs Repairs and renewals of property and equipment Telephone, lax, stationery and other office costs A¢¢ountan¢y, legal and other professional fees Depreciation and lossl{profitl on sale Other bltsiness expenses 3,503 7,355 820 327 1,231 1,117 408 14.761 Surplus for the year 13,534 St Andrews Pre-school Balance Sheet as at 31 August 2022 Notes 2022 Fixed assets Equipment 5,662 Current assots stock Bank- current account Bank- deposit account Bank- fvndraising account Cash in hand Debtors 52 68.050 30.153 22.750 60 121, Current liabllltles Receipls-in-advance Other liabilities and accruals 12,672 7,843 20,515 Net curront assets 100,553 Ngt assets 106,215 Capital account SLJrplus brought fon￿ard al 1 September 2021 Surplus for Ihe year 92,681 13,534 Surplus carried forward at 31 August 2022 106.215 St Andrew¥ Pr¢-S¢hool Notès to the Accounts for the year ended 31 August 2022 1 Accounting basis The accounts have been compiled on a basis that enables profits lo be calculated in accordance with UK Generally Accepted Accounting Practice and that provides sufficient and relevant information lo enable the completion of a tax return. 2 Profit and loss account analysis 2022 Turnover Fees received Government fees Fundraising Sales of clothing. lea towels etc Interest Grants receivable Milk 19,976 97,970 2,410 141 99 1,877 734 123,207 Direct costs Purchases for resale Oecrease in stocks for resale Wages and salaries Activities and experience costs Consumables 13 100 91,900 400 2.499 94,912 Wages, salarie8 and other staff ¢08ts Pensions Employer's Nl Staff clothing costs staff training and weKare 1,440 1,107 48 908 3.503 Rent, rate$, power and In$uran¢e ¢o$ts Wal8rs rates Light, heat and power Insurance Cleaning 314 2.387 1,325 3.329 7,355 Repairs and renewals of property and equipment Repairs and maintenance 820 Tglephone. fax, stationery and other office costs Telephone and inlemel Postage. stationery and printing 260 67 327 St Andrews Pre-S¢hool Notes to the Accounts for the year ended 31 August 2022 Accountancy, legal and other professlonal fees Accounlanls fees DBS and Otsted fees 1 121 110 1,231 Depreclation and lossllprofitl on $alè Depreciation Loss on sale of fixed assets 118 1,117 Other business expenses Subscriptions Sundry expenses 109 299 408 St Andrew¥ Pre-S¢hool Notes to the Accounts for the year ended 31 August 2022 3 Plant, machlnery and motor vehl¢le$ Eqiilpmènt Cost At 1 September 2021 Additions Disposals At 31 August 2022 6,629 150 6.e61 Depreclatlon Charge for the year Al 31 August 2022 999 999 Net book value Al 31 August 2022 At 31 August 2021 5,662 6.629 Independent examiner's report on the accounts 8eGtion A Independent Exatniner'5 Report Report to th• triisteÈsl members of Sl Andrews Pre-school {Bridport, Dorset) On accounts for the year ended 31 August 2022 Charity no 1022398 Set out on pages 1 to 10 lincluding this page) Respective re$ponsibilities of The charity's trustees are responsible for the preparation of the accounts. The trustees and examiner charty's trustees consider that an audit is not required for this year under section 4312} of the Charities Act 1993 (the 1993 Acll and that an independent examination is needed. It is my responsibility lo.. examine the accounts under section 43 of the 1993 Act, to follow the prO￿dureS laid down in the general Directions gtven by the Charity Commission (under section 4317}Ib} of the 1993 Act, and to stale whether particular matters have come to my attention. Basis of independent examine￿3 ¥tatement My examination was carried out in accordance with general Directions given by the Charty Commission. An examination includes a review of the aecounling records kept by the charity and a comparison of the accounts presented wilh those records. It also includes consideration of any unusual items or disclosures in the accounts and seeknng explanations from the trustees coneerning any such rnatters. The procedures undertaken do not provide all the evidence that woukl be required in an audit. and consequently no opinion is given as to whether the ac¢ounts present 'true and fai¢ view and th¢ report 13 limited lo those matters sel out iii tlie slatenienl below. Independènt oxaminer's statement In connection with my examination. no matter has come to my attèntion which gives me reasonable cause to believe that in. any material respect, the requirements.. lo keep accounting records in accordance with section 41 of the 1993 Act,. and lo prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act have not been me. Signed: Date: 2310612023 Namè: Mr C M Donovan FMAAT Relevant professional qualificatlon Fellow Member of the Association of Accounting Technicians Address: Donovan Atyeo Ltd - Accountancy & Taxation Services Unit 4, Hounsell Building, North Mills Trading Estate Bridport, Dorset, DT6 3BE IER April 2009