ST ANDREWS PRE-SCHOOL TRUSTEES’ ANNUAL REPORT ## **ST ANDREWS PRE-SCHOOL** ## **LEGAL AND ADMINISTRATIVE INFORMATION** **Trustees** Mrs T Cree (Chairperson) Ms Y Mowatt (Treasurer) Ms J Lambe ( Secretary) Mrs M Sage Mrs K Compton Mrs G Mowatt **Charity number 1022398 Address St Andrews Pre-school St Andrews Road Bridport DORSET DT6 3BJ** Accountants Donovan and Atyeo Limited Unit 4, Hounsell Building, North Mills Trading Estate, Bridport, DORSET DT6 3BE Bank TSB 18 West Street Bridport DORSET DT6 3QL The Trustees present their annual report and unaudited financial statements for the year ended 31 August 2020. - 1 - The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity’s governing document, the Charities Act 2011, and the Statement of Recommended Practice, "Accounting and Reporting by Charities" issued in July 2014. ## **Structure, governance and management** St Andrews Pre-School is an unincorporated charity committee run pre-school. The charity was originally set up in 1975 and adopted The Pre-School Learning Alliance Model Constitution 2011 at the Extraordinary General Meeting in April 2017. The daily responsibilities of the Pre-School are overseen by the Pre-School Leader, Mrs G Mowatt with guidance from the members of the Management Committee. The Management Committee, made up of Trustees, meet approximately Bi-monthly to address any matters relating to the management of the Pre-School. ## **Objectives and activities** The charity’s objectives are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by: Offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability; Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas; Instigating and adhering to and furthering the aims and objects of the pre-school learning alliance As required by section 17(5) of the Charities Act 2011 the Trustees have considered the guidance published by the Charity Commission in respect of public benefit. They believe that the Charity's objective, as set out above, falls within the definitions of charitable purposes in the Act and that the activities as set out above contribute to meeting that objective. St Andrew’s Pre-School main objective is to continue to provide a safe and stimulating environment and to produce happy and confident children as they move on to the Foundation stage at school. ## **Achievements and financial performance** The Pre-School has continued to thrive and be a valuable asset to the local community. Thanks to the dedicated Manager and staff who ensure that the pre-school runs as effectively as possible. Thanks also to the Committee Members, parents and volunteers for giving up their time freely, organising fundraising events and supporting Pre-school activities. Income: Fees across the board declined in the year due to the Covid-19 Pandemic, and the subsequent temporary closure in from 23[rd] March – 31[st] May 2020. Income from other activities was also affected. Fortunately, the Pre-school were able to secure a government grant to lessen the impact of decline in income. - 3 - ST ANDREWS PRE-SCHOOL TRUSTEES’ ANNUAL REPORT Expenditure: Overall expenditure has increased modestly. Pension costs have increased in line with regulator directives for auto enrolment. The Pre-School continues to source reasonably priced items and services, whilst bearing in mind their durability. The Pre-School continues to work closely with the Local Authorities and supports families and children with a wide range of needs. In line with Ofsted regulations, staff have accessed online training, keeping abreast of changes in legislation, practices and new safeguarding measures. Training has also been undertaken to ensure renewal of certificates held, maintaining the rolling programme of staff qualifications. Despite these difficult times, and with the support of the government grants and local community, the pre-school has generated a surplus for the year of £11,506 (2019 - £11,664). The cash funds generated have been retained with cash funds at the year end. ## **Reserves Policy** The finances of the Pre-school are reliant on voluntary fundraising and the number of children enrolled in each year. However, the Pre-school has no contractual commitments or obligations beyond the notice period applicable to the staff. Therefore, it is the policy of the Pre-school to maintain unrestricted funds, which are the free reserves of the Pre-school, at a minimum level equal to three months' employment costs. This equates to approximately £30,000. Unrestricted funds were maintained at this level throughout the year. ## **Statement of Trustees' responsibilities** Charity law requires the Trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the Charity and the incoming resources and application of resources, including the income and expenditure of the charitable company for that year. In preparing those financial statements, the Trustees are required to: select suitable accounting policies and then apply them consistently to observe the methods and principles in the Charities SORP (FRS 102); make judgements and estimates that are reasonable and prudent; state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and prepare the financial statements on a going concern basis unless it is inappropriate to presume that the Charity will continue in operation. The Trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 1993, as amended by the Charities Act 2011. They are also responsible for safeguarding the assets of the Charity and for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by the trustees on 27 June 2021 signed on their behalf by: - 2- Samantha Mowatt Trustee ON Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Sl Andrews Pre-school (Bridport, Dorset) On accounts for the year ended 31 August 2020 Charity no 1022398 Set out on pages 1 to 10 {including thi$ pagel Respective responsibilities of The charity's trustees are responsible for the preparation of the accounts. The trustees and examiner charity's trustees consider that an audit is not required for this year under section 43121 of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed. It is my responsibility lo.. examine the accounts under section 43 of the 1993 Act, to follow the procedures laid down in the general Directr'ons given by the Charity Commission lunder section 4317llbl of the 1993 Act, and to slate whether particular matters have come to my attention. Basis of independent examinèr's statement My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit. and consequently no opinion is given as to whether the accounts present a 'Irue and fair, view and the report is limited to those matters set out in the statement below. Independent examiner's statement In connection with my examination, no matter has come to my attention which gives me reasonable cause to believe that in. any material respect, the iequirements.. to keep accounting records in accordance with section 41 of the 1993 Act., and to prepare accounts which accord with the accounting re¢ords and ￿MplY with the accounting requirements of the 1993 Act have not been me. Signed: Date: 3110312021 Name: Mr C M Donovan FMAAT Relevant professional qualification Fellow Member of the Association of Accounting Technicians Address: Donovan Atyeo Ltd- Accountancy & Taxation SeNices Unit 4, Hounsell Building, North Mills Trading Estate Bridport, Oorset, DT6 3BE IER April 2009 Registered Charity No: 1022398 St Andrews Pre-school Accounts 31 August 2020 St Andrews Pre-school Contents Page Approval statement Accountants, report Income and expenditure account Balance sheet Notes lo the accounts St Andrews Pre-school Approval statement We approve the accounts for the year ended 31 August 2020 which comprise of the Income and Expenditure Account, the Balance Sheet and the related notes. We acknowledge our responsibilities for the accounts, including the appioprialene55 of the applicable financial reporting framework as set out in note 1, and for providing Donovan Atyeo with all information and explanations necessary for their compilation. Treasurer Chairperson Date St Andrews Pre-school Accountants. report on the unaudited accounts to St Andrews Pre-school You have approved the accounts for the year ended 31 August 2020 which comprise the Income and Expenditure Account, the Balance Sheet and the related notes. In accordance with your inslruclions, we have compiled these unaudited accounts from the accounting recoids and information and explanations supplied to us. Donovan Atyeo Accountancy and Taxation Seryices Unit 4, Hounsell Building North Mills Trading Estate Bridport Dorset DT6 3BE 31 March 2021 st Andrews Pre-school Income and Expenditure Account for the year ended 31 August 202Q 2020 In¢ome 115,876 Direct costs 90,128 25,748 Expenses Other staff costs Motor & travel expenses Rent, rates. power & insurance costs Repairs & renewals of property and equipment Telephone & other office costs Legal and other professional fees Depreciation and lossllprofill on a￿etS Other expenses 2,231 55 8.120 19 428 1,348 1,354 686 14,241 Surplus for the year 11.507 St Andrews Pro4chool Balance Sheet as at 31 August 2020 Notes 2020 Fixed assets Equipment 7,673 Currgnt assets Stock Bank - current account Bank - deposit account Bank - fundraising account Cash in hand Debtors 62 60,252 26,946 16,757 31 361 104,409 Current Ilabllltleg Receipts in advance other liabilities & accruals 15.223 10,144 25,367 Net current assets 79,042 Net assets 86,715 Capital account Surplus brought forward 1 September 2019 Surplus for the year 75,208 11,507 Surplus carried forward 31 August 2020 86.715 St Andrews Pre-school Notes to the Accounts for the year ended 31 August 2020 1 Accounting basis The accounts have been compiled on a basis that enables profrts to be calculated in accordance with UK Generally Accepted Accounting Practice. 2 In¢ome and expenditure account anatysls 2020 Income Fees received Government fees Fundraising Grant Sales of clothing, tea towels etc Interest Milk 11,949 90,418 2,019 10,500 147 253 590 115,876 Direct costs PLJrchase$ ft)r resale Decrease in stocks for resale Wages and salaries Consumables 86 38 87,581 2,423 90,128 other staff costs Pensions Employer's Nl Stsff training & welfare 1,059 879 293 2,231 Motor & travel expenses Travel and subsistence 55 Rent. rates. power & Insurance costs Water rates Light, heal & power Insurance Cleaning 914 3,781 1.293 2,132 8.120 Repairs & renewals of property & equlpment Repairs & maintenance 19 Telephone & other offlce costs Telephone & inlernel Postsge, stationery & printing 358 70 428 Legal & other professional fees Accountants fees DBS & Ofsted fees 1,163 185 St Andrews Pre-school Notes to the Accounts for the year ended 31 August 2020 Depreciation & lossl(proflt) on assets Depreciation 1,354 Other expenses Subscriptions Sundry expenses 108 578 686 St AndreV￿ Pre-school Notes to the Accounts for the year ended 31 August 2020 3 Fixed assets Equlpment Cost At 1 September 2019 Additions 5,836 3,191 9,027 At 31 August 2020 Depre¢latlon Charge for the year At 31 August 2020 1.354 1,354 Net book value At 31 August 2020 At 31 August 2019 7,673 5,836 Independent examiner's report on the accounts Secllon A Independent Examiner's Report Roport to tho tru8tO0$1 members of st Andrews Pre-school {Bridport, Dorset) On accounts for the year ended 31 August 2020 Charity no 1022398 Set out on pages 1 to 10 lincluding this page) Respective responsibilitie5 of The charity's trustees are responsible for the preparation of the accounts. The trustees and examiner Charity's trustees consider that an audit is not required for this year under section 43121 of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed. It is my responsibility to.. examine the accounts under section 43 of the 1993 Act. to follow the procedures laid down in the general Directions given by the Charity Commission (under section 43{71{bl of the 1993 Act, and to stale whether particular matters have come to my attention. Basis of independent examiner's statement My examination was carried out in accordance with general Directk)ns given by the Chaiity Commission. An examination includes a ￿vieW of the a¢¢ounting record$ kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the account5 and seeking explanations from the trustees conceming any such matters. The procedures undertaken do not provide a51 the evidence that would be required in an audit. and consequently no opinion is given as lo whether the accounts present a 'true an(J falf vlew and the repon Is Ilmlted fo those matters sei oui In the statement below. Independent examinerfs statement In connection with my examination, no matter has come to my attention which gives me reasonable cause lo believe that in, any material respect, the requirements.. to keep accounting records in accordance with section 41 of the 1993 Act", and to prepare accounts which accord with the accounts'ng records and compty with the accounting requirements of the 1993 Act have not been me. Signed: Datè: 3110312021 Name: Mr C M Donovan FMAAT Relevant professional qualification Fellow Member of the Association of Accounting Technicians Address: Donovan Atyeo Ltd- Accountancy & Taxation Services Unil 4, Hounsell Building, North Mills Trading Estate Bridport, Dorset, DT6 3BE IER April 2009