**Trustees’ Annual Report for the period From Period start date To Period end date** ## **Charity name:** ## **Charity registration number:** ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the purposes Para 1.17 To enhance the development and education of
of the charity as set out children under statutory
in its governing school age through play.
document
To develop strong links to carers (parents,
grandparents, childminders etc) to encourage
them to understand children’s needs and to
encourage and promote communication
between Preschool and Community
Summary of the main Para 1.17 and To provide a childcare setting for families in the
1.19
activities in relation to surrounding area that offers learning through
those purposes for the play; in a safe, stimulating, fun and caring
public benefit, in environment under the EYFS structure.
particular, the activities,
projects or services
identified in the
accounts.
Statement confirming Para 1.18 The committee has acted in the best
whether the trustees interests of the preschool to ensure
have had regard to the good governance, and therefore
guidance issued by the allowing the preschool to continue its
Charity Commission on valuable benefit to the local
public benefit community, by providing high quality
childcare and EYFS education.
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
The preschool has survived a very
difficult time post-Covid 19. Covid and
the restrictions this brought had a
Summary of the main massive impact on the recruitment of
Para 1.20
achievements of the new self funding and local authority
charity, identifying the funded children, and this had a left the
difference the charity’s charity in a very uncertain position
work has made to the going forward.
circumstances of its The recruitment of a new committee,
beneficiaries and any although smaller than the previous,
wider benefits to society has brought a new approach to
as a whole. recruitment, with enhanced use of
social media and digital marketing.
This combined with renewed staff
morale and better arrangements for
staff contracts and leave, have had a
huge positive impact on the situation
and the prechool now has full sessions
every day, and recruitment for the
future looks very positive with waiting
lists in place for some periods. This
upswing in recruitment allows us to
provide the valuable services of the
preschool to the wider community,
allowing parents and carers an
additional choice of childcare and EYFS
provision.
Feedback from parents and carers
remains very, very strong in the
positive and as a committee we have
received zero complaints this year. The
most recent levers have settled very
well in to primary school, which is a
great achievement given the
disruptions Covid-19 saw to their
preschool experience.
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set Performance of fundraising activities Para 1.41 against objectives set Investment performance Para 1.41 against objectives Other ## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 Income was £47,078.99 and
financial position at the expenditure was £59,402. 98
end of the period
Statement explaining the Para 1.22 We try to hold approx 4000gbp in the
policy for holding account to cover staff wages, as the
reserves stating why they timing of our funding payments from
are held Devon County Council sometimes fall
after staff’s pay date.
Amount of reserves held Para 1.22 4179gbp
Reasons for holding zero Para 1.22
reserves
Details of fund materially Para 1.24
in deficit
Explanation of any Para 1.23 The charity is in a good day to day
uncertainties about the financial standing, with good ongoing
charity continuing as a recruitment of children and secure
going concern funding model.
It is however increasingly difficult to
recruit committee members, as the
committee tends to be formed of
parents and carers of children
attending the setting. When these
children move on, so often to
committee members choose to leave
the committee.
We have began to explore if there is an
alternative set up, or changes to
committee recruitment that could
improve this situation and are
confident that a solution can be found
this year to ensure the continued
success of the preschool, and good
charity governance.
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
**----- End of picture text -----**
other ## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 Preschool learning alliance
document
(trust deed, royal
charter)
How is the charity Para 1.25 Unincorporated trust run by a
constituted? committee.
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Appointed by existing members and
methods including details elected at the Annual General
of any constitutional Meeting held in the Autumn Term each
provisions e.g. election to year.
post or name of any Duties carried out as
person or body entitled above by the Constitution mentioned
to appoint one or more
trustees
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
**----- End of picture text -----**
## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Roborough Preschool
Other name the charity
uses
Registered charity 1022385
number
**----- End of picture text -----**
**----- Start of picture text -----**
Charity’s principal Roborough Methodist Church
address
Bickleigh Down Road
Roborough, PLYMOUTH. Devon
Postcode PL6 7AG
**----- End of picture text -----**
## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Mr Ashley Meads Chairperson
Mr Nicholas Secretary
2
Winpenny
Mrs Hannah Vice-Chair
3
Canning-Meads
Miss Rachel Treasurer
4
Jagger
Marie Bounsall Vice-Treasurer
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Ashley Meads **Position (eg** Chairperson **Secretary, Chair, etc)** **Date** 10/10/2022 ||**Actuals**|**Actuals**|**Actuals**||**Actuals**|**Actuals**|**Actuals**| |---|---|---|---|---|---|---|---| |No of working Days|20|20|25||15|15|20| ||**01/21**|**02/21**|**03/21**|**Budget Spring Term**|**04/21**|**05/21**|**06/21**| |No of Sessions|40.00|40.00|50.00|**130.00**|30.00|30.00|40.00| |Price per Session £17.50|||||||| |No of 2 yr olds|0.00|0.00|0.00||0.00|0.00|0.00| |Value of Govt Funding per 2 yr old child|0.00|0.00|0.00||0.00|0.00|0.00| |No of 3 yr olds|7.00|7.00|7.00||7.00|7.00|7.00| |Value of Govt Funding per 3 yr old child per hour|4.16|4.16|4.16||4.16|4.16|4.16| |No of 4 yr olds|1.00|1.00|1.00||7.00|7.00|7.00| |Value of Govt Funding per 4 yr old child|4.16|4.16|4.16||4.16|4.16|4.16| ||**01/21**|**02/21**|**03/21**|**Budget Spring Term**|**04/21**|**05/21**|**06/21**| |**Income**|||||||| |Fees Paid|367.50|105.00|490.00|**962.50**|140.00|992.50|1,057.50| |Funding Received|9,220.00|686.40|4,021.28|**13,927.68**|13,241.28|1,639.32|| |Top up Funding DCC Autumn 20 50%|||5,004.54|**5,004.54**|||| |Grants Received||||**0.00**|||| |Fundraising 1||10.61||**10.61**||5.85|| |Fundraising 2||||**0.00**|||| |Fundraining 3||||**0.00**|||| |Other Income||||**0.00**|||| |**Total Income**|**9,587.50**|**802.01**|**9,515.82**|**19,905.33**|**13,381.28**|**2,637.67**|**1,057.50**| |**Expenditure**|||||||| |Salaries fxed inc NI & pension|4,057.62|4,227.22|4,259.40|**12,544.24**|4,007.82|4,431.20|4,243.90| |Salaries Variable eg Overtme, agency|18.40|115.30|245.48|**379.18**|0.00|0.00|0.00| |---|---|---|---|---|---|---|---| |BT Line|34.99|35.69|35.59|**106.27**|36.71|36.56|37.01| |Rent||975.00|942.50|**1,917.50**|0.00|942.50|0.00| |Insurance||||**0.00**|||| |Mobile Phone|7.13|7.13|7.13|**21.39**|7.21|7.21|7.21| |Admin/Apex accountng||||**0.00**|46.00||| |Tapestry||||**0.00**|121.20||| |Twinkl||||**0.00**|||| |OFSTED Fee||||**0.00**|||| |Snacks for Children|22.98|16.08|49.86|**88.92**|22.65|30.36|| |Tea & Cofee||||**0.00**|0.00||| |Children's Consumables|5.55|5.00|2.61|**13.16**|50.53|25.18|| |Ofce Supplies|29.00|4.85|57.35|**91.20**|16.25|27.40|| |Cleaning supplies|31.54|16.56|173.07|**221.17**|23.09|93.36|| |Other Running Costs|14.39|8.10||**22.49**|210.99||| |Staf Gifs||||**0.00**|||| |Training|||8.40|**8.40**|70.00||| |Children's Partes||||**0.00**|||| |Children's Gifs||||**0.00**|||| |First Aid Supplies||||**0.00**|||| |staf/childrens uniforms||||**0.00**|||| |Toys|||36.08|**36.08**|||| |**Total Expenditure**|**4,221.60**|**5,410.93**|**5,817.47**|**15,450.00**|**4,612.45**|**5,593.77**|**4,288.12**| |**Surplus/Defcit**|**5,365.90 **|**(4,608.92)**|**3,698.35**|**4,455.33**|**8,768.83 **|**(2,956.10) **|**(3,230.62)**| |income|||||||| |No of Sessions|||||||| |Average Income per Session|||||||| |Average Number of Children per session|||||||| Income per child per session Expenditure No of Sessions Average Cost per Session Breakeven average children required per session (funded/non Funded) No of only Funded Children for Breakeven for year |**Actuals**|**Actuals**||**Actuals**|**Actuals**|**Actuals**|**Actuals**|||| |---|---|---|---|---|---|---|---|---|---| |15|||15|15|20|15|||| |**07/21**|**08/21**|**Budget Summer Term**|**09/21**|**10/21**|**11/21**|**12/21**|**Autumn Term**|**Spring/Summer**|**Full Year 2021**| |30.00|0.00|**130.00**|30.00|30.00|40.00|30.00|**130.00**||**390.00**| ||||||||||**0.00**| |0.00|0.00||0.00|0.00|0.00|0.00|||**0.00**| |0.00|0.00||0.00|0.00|0.00|0.00|||**0.00**| |7.00|7.00||7.00|7.00|7.00|7.00|||**0.00**| |4.16|4.16||4.20|4.20|4.20|4.20|||**0.00**| |7.00|7.00||7.00|7.00|7.00|7.00|||**0.00**| |4.16|4.16||4.20|4.20|4.20|4.20|||**0.00**| |**07/21**|**08/21**|**Budget Summer Term**|**09/21**|**10/21**|**11/21**|**12/21**|**Budget Autumn Term**||**Annual Budget**| |777.50|140.00|**3,107.50**|217.50|1,153.75|1,104.50|577.50|**3,053.25**|4,070.00|**7,123.25**| |1,639.32||**16,519.92**|4,914.00||1,182.20||**6,096.20**|30,447.60|**36,543.80**| |||**0.00**|||||**0.00**|5,004.54|**5,004.54**| |||**0.00**|||||**0.00**||**0.00**| |||**5.85**||||6.26|**6.26**||**22.72**| |||**0.00**|||||**0.00**||**0.00**| |||**0.00**|||||**0.00**||**0.00**| |24.00||**24.00**|||||**0.00**||**24.00**| |**2,440.82**|**140.00**|**19,657.27**|**5,131.50**|**1,153.75**|**2,286.70**|**583.76**|**9,155.71**|**39,522.14**|**48,718.31**| |4,290.01|4,259.05|**21,231.98**|4,174.48|4,174.08|4,168.72|4,174.28|**16,691.56**|33,776.22|**50,467.78**| |||**0.00**|||||**0.00**|379.18|**379.18**| |---|---|---|---|---|---|---|---|---|---| |36.56|37.13|**183.97**|36.56|38.00|38.43|37.54|**150.53**|290.24|**440.77**| ||1,040.00|**1,982.50**|0.00|0.00|0.00|1,137.50|**1,137.50**|3,900.00|**5,037.50**| |632.85||**632.85**|||||**0.00**|632.85|**632.85**| |7.21|7.21|**36.05**|7.21|7.21|7.21|7.21|**28.84**|57.44|**86.28**| |33.00||**79.00**|33.00|300.00|||**333.00**|79.00|**412.00**| |||**121.20**|||||**0.00**|121.20|**121.20**| |||**0.00**|||||**0.00**|0.00|**0.00**| |||**0.00**|50.00||||**50.00**|0.00|**50.00**| ||51.30|**104.31**||33.02|45.54|14.37|**92.93**|193.23|**286.16**| |||**0.00**|||||**0.00**|0.00|**0.00**| ||74.42|**150.13**|93.22||||**93.22**|163.29|**256.51**| ||57.00|**100.65**|78.86||||**78.86**|191.85|**270.71**| ||137.54|**253.99**||4.61|23.08||**27.69**|475.16|**502.85**| |||**210.99**|31.13||33.60||**64.73**|233.48|**298.21**| |||**0.00**|||||**0.00**|0.00|**0.00**| |||**70.00**|||||**0.00**|78.40|**78.40**| |||**0.00**|||||**0.00**|0.00|**0.00**| |||**0.00**|||||**0.00**|0.00|**0.00**| |||**0.00**|||||**0.00**|0.00|**0.00**| |||**0.00**||46.50|||**46.50**|0.00|**46.50**| |||**0.00**|||||**0.00**|36.08|**36.08**| ||||||||||**0.00**| |**4,999.63**|**5,663.65**|**25,157.62**|**4,504.46**|**4,603.42**|**4,316.58**|**5,370.90**|**18,795.36**|**40,607.62**|**59,402.98**| |**(2,558.81)**|**(5,523.65)**|**(5,500.35)**|**627.04 **|**(3,449.67) **|**(2,029.88) **|**(4,787.14)**|**(9,639.65)**|**(1,085.48)**|**(10,684.67)**| ||||||||**9,155.71**||| ||||||||**130.00**||| ||||||||**70.43**||| ||||||||**5.70**||| 12.36 18,795.36 130.00 144.58 11.70 12.74 |20
20
25
15
20
20
15|| |---|---| |**01/22**
**02/22**
**03/22 Budget Spring Term**
**04/22**
**05/22**
**06/22**
**07/22**
**08/22 Budget Summer Term**
40.00
40.00
50.00
**130.00**
30.00
40.00
40.00
30.00
0.00|| |0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00|| |0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00|| |7.00
7.00
7.00
7.00
7.00
7.00
7.00
7.00|| |4.20
4.20
4.20
4.16
4.16
4.16
4.16
4.16|| |1.00
1.00
1.00
7.00
7.00
7.00
7.00
7.00|| |4.20
4.20
4.20
4.16
4.16
4.16
4.16
4.16
**01/22**
**02/22**
**03/22 Budget Spring Term**
**04/22**
**05/22**
**06/22**
**07/22**
**08/22 Budget Summer Term**|| |1,610.00
1,207.50
1,610.00
**4,427.50**
805.00
**805.00**|| |8,722.35
2,907.45
**11,629.80**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**|| |**10,332.35**
**1,207.50**
**4,517.45**
**16,057.30**
**805.00**
**0.00**
**0.00**
**0.00**
**0.00**
**805.00**|| |4,260.00
4,260.00
4,260.00
**12,780.00**
4,260.00
**4,260.00**|| ||||**0.00**||||||**0.00**| |---|---|---|---|---|---|---|---|---|---| |36.56|36.56|36.56|**109.68**|36.56|||||**36.56**| ||950.00||**950.00**|1,040.00|||||**1,040.00**| ||||**0.00**||||||**0.00**| |7.21|7.21|7.21|**21.63**||||||**0.00**| |||50.00|**50.00**||||||**0.00**| ||||**0.00**||||||**0.00**| ||||**0.00**||||||**0.00**| ||||**0.00**||||||**0.00**| |100.00|100.00|100.00|**300.00**|100.00|||||**100.00**| ||||**0.00**||||||**0.00**| ||||**0.00**||||||**0.00**| ||||**0.00**||||||**0.00**| ||||**0.00**||||||**0.00**| |25.00|25.00|25.00|**75.00**|25.00|||||**25.00**| ||||**0.00**||||||**0.00**| ||||**0.00**||||||**0.00**| ||||**0.00**||||||**0.00**| ||||**0.00**||||||**0.00**| ||||**0.00**||||||**0.00**| ||||**0.00**||||||**0.00**| ||||**0.00**||||||**0.00**| |**4,428.77**|**5,378.77**|**4,478.77**|**14,286.31**|**5,461.56**|**0.00**|**0.00**|**0.00**|**0.00**|**5,461.56**| |**5,903.58 **|**(4,171.27)**|**38.68**|**1,770.99 **|**(4,656.56)**|**0.00**|**0.00**|**0.00**|**0.00**|**(4,656.56)**| ||||**16,057.30**||||||| ||||**130.00**||||||| ||||**123.52**||||||| ||||**8.10**||||||| 15.25 14,286.31 130.IXI 109.89 7.21 12.74 |15
20
20
15|| |---|---| |**09/22**
**10/22**
**11/22**
**12/22 Budget Autumn Term**
**Spring/Summer**
30.00
40.00
40.00
30.00|**Full Year 2022**
**130.00**
**0.00**| |0.00
0.00
0.00
0.00|**0.00**| |0.00
0.00
0.00
0.00|**0.00**| |7.00
7.00
7.00
7.00|**0.00**| |4.16
4.16
4.16
4.16|**0.00**| |7.00
7.00
7.00
7.00|**0.00**| |4.16
4.16
4.16
4.16
**0.00**
**09/22**
**10/22**
**11/22**
**12/22 Budget Autumn Term**
**Spring/Summer**
**Full Year 2022**
**0.00**
5,232.50
**5,232.50**
**0.00**
11,629.80
**11,629.80**
**0.00**
0.00
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**|**0.00**
**Full Year 2022**| |**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**16,862.30**
**16,862.30**|| |**0.00**
17,040.00
**17,040.00**|| |||||**0.00**|0.00|**0.00**| |---|---|---|---|---|---|---| |||||**0.00**|146.24|**146.24**| |||||**0.00**|1,990.00|**1,990.00**| |||||**0.00**|0.00|**0.00**| |||||**0.00**|21.63|**21.63**| |||||**0.00**|50.00|**50.00**| |||||**0.00**|0.00|**0.00**| |||||**0.00**|0.00|**0.00**| |||||**0.00**|0.00|**0.00**| |||||**0.00**|400.00|**400.00**| |||||**0.00**|0.00|**0.00**| |||||**0.00**|0.00|**0.00**| |||||**0.00**|0.00|**0.00**| |||||**0.00**|0.00|**0.00**| |||||**0.00**|100.00|**100.00**| |||||**0.00**|0.00|**0.00**| |||||**0.00**|0.00|**0.00**| |||||**0.00**|0.00|**0.00**| |||||**0.00**|0.00|**0.00**| |||||**0.00**|0.00|**0.00**| |||||**0.00**|0.00|**0.00**| |||||**0.00**|0.00|**0.00**| |||||||**0.00**| |**0.00**|**0.00**|**0.00**|**0.00**|**0.00**|**19,747.87**|**19,747.87**| |**0.00**|**0.00**|**0.00**|**0.00**|**0.00**|**(2,885.57)**|**(2,885.57)**| **Treasurers Report as at 30th Sept 2021** ## **Description** Year To Date Surplus/Deficit Jan 21- Aug 21 Predicted Surplus/ Deficit Jan 21- Dec21 Predicted Surplus/ Deficit Number of funded Children needed per session for Break even Income Jan 21- Aug 21 Income Jan 21- Dec 21 Expenditure Jan 21 -Aug 21 Expenditure Jan 21 -Dec 21 **Key Expenditure Items Jan- Aug 21 then FY** **Key Income Items Items Jan- Aug 21 then FY** **Bank Balance (need to keep £10,000 in case of redundancy costs and Liquadator Fees Predicted Year End Bank Balance** ## **Sep Commentary** Predicted deficit for Spring and Summer Term was realised Loss of children to school in Autumn Term Insurance more expensive than forecasted in March Other cost includes £196 waste bill from SHDC not included in March figures Summer Term Loss £5.5k Unlikely to receive any further top up funding for Covid 19 reduced numbers Number of children required for breakeven per session is 13 reduced from 14, due to r Number of children on Role is 13 Average Number of children per session is 5.7 Number of Fee paying children is 4 Number of funded children is 9 |**Latest Forecast**
**Latest Forecast**
**Latest Forecast**
**Key Items**
**03/31/2021**
**04/30/2021**
**06/30/2021**|**Latest Forecast**
**09/30/2021**| |---|---| |4,455.33
13,224.16
6,254.93
**(2,755.74)**
**(2,694.01)**
**(2,736.33)**
12.60
13.97
13.70
39,652.33
39,701.33
38,412.50
42,408.07
42,395.34
41,148.83
Salaries
36,218.52
35,567.32
34,624.04
Rent
4,257.50
4,257.50
3,867.50
Cleaning
271.17
284.26
532.90
Insurance
363.93
650.00
632.85
Other
1,296.94
1,636.26
1,491.54
Funding Received
28,669.68
29,488.68
30,447.60
Top Up Funding Autumn 2020
5,004.54
5,004.54
5,004.54
Fees Paid
5,967.50
5,197.50
4,070.00
Other
10.61
10.61
40.46
**s; Estmate £5,500 (2021))**
**25,600.28**
**32,918.03**
**26,053.80**
reduced salary costs, less overtme etc|(417.98)
**(1,045.02)**
**(10,684.67)**
12.74
39,562.60
48,718.31
40,607.62
59,402.98
50,846.96
5,037.50
502.85
632.85
2,382.82
36,543.80
5,004.54
7,123.25
46.72
**17,566.57**
**7,299.88**| reduced salary costs, less overtime etc ## Funding In the term after they are 3 a child gets ||15|funded hours||195| |---|---|---|---|---| |plus|15|funded hours if both parents work||195| |Current Funding rate is|£4.20|per hour|3/4yo|| ||£5.04|per hour|2 yo|| Hours per Term Hours per term **As at 30/09/21** ||**Monday**|**Monday**|**Tuesday**|**Tuesday**|**Wednesday**| |---|---|---|---|---|---| ||**AM**|**PM**|**AM**|**PM**|**AM**| ||1||Eliya|Eliya|Eliya| ||2 Noah|Noah|Noah|Noah|Noah| ||3 Kicky|Kicky|Kicky|Kicky|Kicky| ||4 Fraser M|Fraser M|Fraser M|Fraser M|| ||5 Jaxon||||| ||6 Sebaston||Sebaston|Sebaston|| ||7|Isabella|||| ||8 Brody||||| ||9 Georgia|Georgia|Georgia|Georgia|Georgia| ||10||||Molly| ||11||Fraser||Fraser| ||12||||| ||13||||| |**Total**|**7**|**5**|**7**|**6**|**6**| |**As at 31/10/21**|||||| ||**Monday**|**Monday**|**Tuesday**|**Tuesday**|**Wednesday**| ||**AM**|**PM**|**AM**|**PM**|**AM**| ||1||Eliya|Eliya|Eliya| ||2 Noah|Noah|Noah|Noah|Noah| ||3 Kicky|Kicky|Kicky|Kicky|Kicky| ||4 Fraser M|Fraser M|Fraser M|Fraser M|| ||5 Jaxon||||| ||6 Sebaston||Sebaston|Sebaston|| ||7|Isabella|||| ||8 Brody||||| ||9 Georgia|Georgia|Georgia|Georgia|Georgia| ||10||||Molly| ||11||Fraser||Fraser| ||12||||| ||13||||| |**Total**|**7**|**5**|**7**|**6**|**6**| |**Weekly Fee**|||||| **As at 01/01/22** **----- Start of picture text -----**
Total
**----- End of picture text -----**
||**Monday**|**Monday**|**Tuesday**|**Tuesday**|**Wednesday**| |---|---|---|---|---|---| ||**AM**|**PM**|**AM**|**PM**|**AM**| |1|||Eliya|Eliya|Eliya| |2|Noah|Noah|Noah|Noah|Noah| |3|Kicky|Kicky|Kicky|Kicky|Kicky| |4|Fraser M|Fraser M|Fraser M|Fraser M|| |5|Jaxon|Jaxon|||Jaxon| |6|||Sebaston|Sebaston|| |7|Isabella|Isabella|||Isabella| |8|Brody||||| |9|Georgia|Georgia|Georgia|Georgia|Georgia| |10|||||Molly| |11||Fraser|Fraser|Fraser|Fraser| |12|||||| |13|Bonnie|Bonnie|Bonnie|Bonnie|Bonnie| |14|Lacey|Lacey|Lacey|Lacey|Lacey| |15|Lucia|Lucia|Lucia|Lucia|Lucia| ||**8**|**8**|**8**|**8**|**9**| **Weekly Fee** |||||||||**Fee Paid**| |---|---|---|---|---|---|---|---|---| |**Wednesday**|**Thursday**|**Thursday**||**Friday**||**Friday**|**Total**|**per week**| |**PM**|**AM**|**PM**||**AM**||**PM**||£17.50| |Eliya|Eliya|Eliya|Eliya||Eliya||**8**|| |Noah|Noah|Noah|Noah||Noah||**10**|| |Kicky|Kicky|Kicky|||||**8**|| ||Fraser M|Fraser M|||||**6**|| ||||Jaxon||||**2**|£35.00| ||Sebaston||||||**4**|£70.00| ||||||||**1**|£17.50| ||||||||**1**|£17.50| |Georgia|Georgia|Georgia|Georgia||Georgia||**10**|£175.00| ||Molly||||||**2**|£35.00| ||||||||**2**|£35.00| ||||William||William||**2**|£35.00| ||||Bonnie||||**1**|£17.50| |**4**|**7**|**5**||**6**||**4**|**57**|| |||||||||**Fee Paid**| |**Wednesday**|**Thursday**|**Thursday**||**Friday**||**Friday**|**Total**|**per week**| |**PM**|**AM**|**PM**||**AM**||**PM**||£17.50| |Eliya|Eliya|Eliya|Eliya||Eliya||**8**|| |Noah|Noah|Noah|Noah||Noah||**10**|| |Kicky|Kicky|Kicky|||||**8**|| ||Fraser M|Fraser M|||||**6**|| ||||Jaxon||||**2**|£35.00| ||Sebaston||||||**4**|£70.00| ||||||||**1**|£17.50| ||||||||**1**|£17.50| |Georgia|Georgia|Georgia|Georgia||Georgia||**10**|£175.00| ||Molly||||||**2**|£35.00| ||||||||**2**|£35.00| ||||William||William||**2**|£35.00| ||||Bonnie||||**1**|£17.50| |**4**|**7**|**5**||**6**||**4**|**57**|| |||||||||**Fee Paid**| |---|---|---|---|---|---|---|---|---| |**Wednesday**|**Thursday**|**Thursday**||**Friday**||**Friday**|**Total**|**per week**| |**PM**|**AM**|**PM**||**AM**||**PM**||£17.50| |Eliya|Eliya|Eliya|Eliya||Eliya||**8**|| |Noah|Noah|Noah|Noah||Noah||**10**|| |Kicky|Kicky|Kicky|||||**8**|| ||Fraser M|Fraser M|||||**6**|| |Jaxon|||Jaxon||Jaxon||**6**|| ||Sebaston||||||**3**|£52.50| |Isabella|||Isabella||Isabella||**6**|£17.50| ||||||||**1**|£17.50| |Georgia|Georgia|Georgia|Georgia||Georgia||**10**|£175.00| ||Molly||||||**2**|£35.00| ||||||||**4**|£70.00| ||||William||William||**2**|£35.00| ||||||||**5**|| ||||||||**5**|| ||||||||**5**|| |**6**|**7**|**5**||**6**||**6**|**81**|| £5.04 |||**Total**||| |---|---|---|---|---| |**Fees Paid**|**Funded**|
**Funded Per**||**To be**| |**per Term**|**hours**|**Term**|**Paid Sep**|**Paid Nov**| ||£4.20|||| |£0.00|390|£1,638.00|75%|25%| |£0.00|390|£1,638.00|75%|25%| |£0.00|390|£1,638.00|75%|25%| |£0.00|390|£1,638.00|75%|25%| |£455.00||£0.00||| |£910.00||£0.00||| |£227.50||£0.00||| |£227.50||£0.00||| |£2,275.00||£0.00||| |£455.00||£0.00||| |£455.00||£0.00||| |£455.00||£0.00||| |£227.50||£0.00||| |**£5,687.50**||**£6,552.00 **|**£4,914.00 **|**£1,638.00**| |**£437.50**||||| £5.04 ||£5.04|||| |---|---|---|---|---| |||**Total**||| |**Fees Paid**|**Funded**|
**Funded Per**||**To be**| |**per Term**|**hours**|**Term**|**Paid Sep**|**Paid Nov**| ||£4.20|||| |£0.00|390|£1,638.00|75%|25%| |£0.00|390|£1,638.00|75%|25%| |£0.00|390|£1,638.00|75%|25%| |£0.00|390|£1,638.00|75%|25%| |£455.00||£0.00||| |£910.00||£0.00||| |£227.50||£0.00||| |£227.50||£0.00||| |£2,275.00||£0.00||| |£455.00||£0.00||| |£455.00||£0.00||| |£455.00||£0.00||| |£227.50||£0.00||| |**£5,687.50**||**£6,552.00 **|**£4,914.00 **|**£1,638.00**| |**£437.50**||||| £5.04 ||£5.04|||| |---|---|---|---|---| |||**Total**||| |**Fees Paid**|**Funded**|
**Funded Per**||**To be**| |**per Term**|**hours**|**Term**|**Paid Jan**|**Paid Mar**| ||£4.20|||| |£0.00|390|£1,638.00|75%|25%| |£0.00|390|£1,638.00|75%|25%| |£0.00|390|£1,638.00|75%|25%| |£0.00|390|£1,638.00|75%|25%| |£0.00|390|£1,638.00|75%|25%| |£682.50||£0.00||| |£227.50|195|£982.80|75%|25%| |£227.50||£0.00||| |£2,275.00||£0.00||| |£455.00||£0.00||| |£910.00||£0.00||| |£455.00||£0.00||| |£0.00|195|£819.00|75%|25%| |£0.00|195|£819.00|75%|25%| |£0.00|195|£819.00|75%|25%| |**£5,232.50**||**£11,629.80 **|**£8,722.35 **|**£2,907.45**| |£402.50||||| |No of working Days|20|20|25| |---|---|---|---| ||**01/21**|**02/21**|**03/21**| |No of Sessions|40.00|40.00|50.00| |Price per Session £17.50|||| |No of 2 yr olds|0.00|0.00|0.00| |Value of Govt Funding per 2 yr old child|0.00|0.00|0.00| |No of 3 yr olds|7.00|7.00|7.00| |Value of Govt Funding per 3 yr old child per hour|4.16|4.16|4.16| |No of 4 yr olds|1.00|1.00|1.00| |Value of Govt Funding per 4 yr old child|4.16|4.16|4.16| ||**01/21**|**02/21**|**03/21**| |**Income**|||| |Fees Paid|332.50|315.00|542.50| |Funding Received|5,184.00|4,147.20|4,147.20| |Grants Received|||| |Fundraising 1|||| |Fundraising 2|||| |Fundraining 3|||| |Other Income|||| **Total Income 5,516.50 4,462.20 4,689.70** ## **Expenditure** |Salaries fxed inc NI & pension|4,434.02|4,434.02|4,434.02| |---|---|---|---| |Salaries Variable eg Overtme, agency|225.00|225.00|225.00| |BT Line|34.99|34.99|34.99| |Rent|650.00|487.50|650.00| |Insurance|45.49|45.49|45.49| |Mobile Phone|7.15|7.15|7.15| |Admin/Apex accountng|11.00|11.00|11.00| |Tapestry|10.00|10.00|10.00| |Twinkl|6.25|6.25|6.25| |OFSTED Fee|4.17|4.17|4.17| |Snacks for Children|25.00|25.00|25.00| |Tea & Cofee|5.00|5.00|5.00| |Children's Consumables|15.00|15.00|15.00| |Ofce Supplies|10.00|10.00|10.00| |Cleaning supplies|10.00|10.00|10.00| |Other Running Costs|||| |Staf Gifs|||| |Training|||| |Children's Partes||| |---|---|---| |Children's Gifs||24.00| |First Aid Supplies||| |staf uniforms||| |Toys||| |**Total Expenditure**|**5,493.07 5,330.57**|**5,517.07**| |**Surplus/Defcit**|**23.43 (868.37)**|**(827.37)**| |15
20
20
15|| |---|---| |**Budget Spring Term**
**04/21**
**05/21**
**06/21**
**07/21**
**08/21 Budget Summer Term**
30.00
40.00
40.00
30.00
0.00|| |0.00
0.00
0.00
0.00
0.00|| |0.00
0.00
0.00
0.00
0.00|| |7.00
7.00
7.00
7.00
7.00|| |4.16
4.16
4.16
4.16
4.16|| |7.00
7.00
7.00
7.00
7.00|| |4.16
4.16
4.16
4.16
4.16
**Budget Spring Term**
**04/21**
**05/21**
**06/21**
**07/21**
**08/21 Budget Summer Term**|| |**1,190.00**
542.50
542.50
542.50
542.50
0.00
**2,170.00**|| |**13,478.40**
0.00
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**|| |**14,668.40**
**542.50**
**542.50**
**542.50**
**542.50**
**0.00**
**2,170.00**|| |**13,302.06**
4,434.02 4,434.02 4,434.02
4,434.02
4,434.02
**22,170.10**|| |**675.00**
225.00
225.00
225.00
225.00
225.00
**1,125.00**|| |**104.97**
34.99
34.99
34.99
34.99
34.99
**174.95**|| |**1,787.50**
487.50
650.00
650.00
487.50
65.00
**2,340.00**|| |**136.48**
45.49
45.49
45.49
45.49
45.49
**227.46**
**21.45**
7.15
7.15
7.15
7.15
7.15
**35.75**
**33.00**
11.00
11.00
11.00
11.00
11.00
**55.00**
**30.00**
10.00
10.00
10.00
10.00
10.00
**50.00**
**18.75**
6.25
6.25
6.25
6.25
6.25
**31.25**
**12.50**
4.17
4.17
4.17
4.17
4.17
**20.83**|| |**75.00**
25.00
25.00
25.00
25.00
25.00
**125.00**
**15.00**
5.00
5.00
5.00
5.00
5.00
**25.00**
**45.00**
15.00
15.00
15.00
15.00
15.00
**75.00**
**30.00**
10.00
10.00
10.00
10.00
10.00
**50.00**
**30.00**
10.00
10.00
10.00
10.00
10.00
**50.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**|| |**0.00**|||||100.00|**100.00**| |---|---|---|---|---|---|---| |**24.00**|||||50.00|**50.00**| |**0.00**|10.00|||||**10.00**| |**0.00**||||||**0.00**| |**0.00**||||||**0.00**| |**16,340.71**|**5,340.57 **|**5,493.07 **|**5,493.07**|**5,330.57**|**5,058.07**|**26,715.35**| |**(1,672.31) **|**(4,798.07)**|**###**|**### **|**(4,788.07)**|**(5,058.07)**|**(24,545.35)**| |15
20
20
15|| |---|---| |**09/21**
**10/21**
**11/21**
**12/21 Budget Autumn Term**
**Spring/Summer**
30.00
40.00
40.00
30.00|**Annual Budget**
**0.00**
**0.00**| |0.00
0.00
0.00
0.00|**0.00**| |0.00
0.00
0.00
0.00|**0.00**| |7.00
7.00
7.00
7.00|**0.00**| |4.16
4.16
4.16
4.16|**0.00**| |7.00
7.00
7.00
7.00|**0.00**| |4.16
4.16
4.16
4.16
**0.00**
**09/21**
**10/21**
**11/21**
**12/21 Budget Autumn Term**
**Annual Budget**
**0.00**
3,360.00
**3,360.00**
5,241.60 6,988.80 6,988.80
5,241.60
**24,460.80**
13,478.40
**37,939.20**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**|**0.00**
**Annual Budget**| |**5,241.60 6,988.80 6,988.80**
**5,241.60**
**24,460.80**
**16,838.40**
**41,299.20**|| |4,434.02 4,434.02 4,434.02
4,434.02
**17,736.08**
35,472.17
**53,208.25**
225.00
225.00
225.00
225.00
**900.00**
1,800.00
**2,700.00**
34.99
34.99
34.99
34.99
**139.96**
279.92
**419.88**
487.50
650.00
650.00
650.00
**2,437.50**
4,127.50
**6,565.00**
45.49
45.49
45.49
45.49
**181.97**
363.93
**545.90**
7.15
7.15
7.15
7.15
**28.60**
57.20
**85.80**
11.00
11.00
11.00
11.00
**44.00**
88.00
**132.00**
10.00
10.00
10.00
10.00
**40.00**
80.00
**120.00**
6.25
6.25
6.25
6.25
**25.00**
50.00
**75.00**
4.17
4.17
4.17
4.17
**16.67**
33.33
**50.00**
25.00
25.00
25.00
25.00
**100.00**
200.00
**300.00**
5.00
5.00
5.00
5.00
**20.00**
40.00
**60.00**
15.00
15.00
15.00
15.00
**60.00**
120.00
**180.00**
10.00
10.00
10.00
10.00
**40.00**
80.00
**120.00**
10.00
10.00
10.00
10.00
**40.00**
80.00
**120.00**
**0.00**
0.00
**0.00**
100.00
**100.00**
0.00
**100.00**
**0.00**
0.00
**0.00**|| ||||200.00|**200.00**|100.00|**300.00**| |---|---|---|---|---|---|---| ||||100.00|**100.00**|74.00|**174.00**| |10.00|||10.00|**20.00**|10.00|**30.00**| |80.00||||**80.00**|0.00|**80.00**| |||||**0.00**|0.00|**0.00**| |||||||**0.00**| |**5,420.57 **|**5,493.07 **|**5,493.07**|**5,903.07**|**22,309.78**|**43,056.05**|**65,365.83**| |**(178.97) **|**1,495.73 **|**1,495.73**|**(661.47)**|**2,151.02**|**(26,217.65)**|**(24,066.63)**| **----- Start of picture text -----**
Cashflow
01/21 02/21 03/21 04/21 05/21 06/21 07/21 08/21 09/21
01/21 02/21 03/21 04/21 05/21 06/21 07/21 08/21 09/21
9,220.00 4,258.40
**----- End of picture text -----**
|5,411.92|4,329.54|5,411.92|4,329.54|5,411.92|4,329.54|5,411.92|5,411.92|4,329.54| |---|---|---|---|---|---|---|---|---| |127.05|127.05|127.05|127.05|127.05|127.05|127.05|127.05|127.05| |34.99|34.99|34.99|34.99|34.99|34.99|34.99|34.99|34.99| |650.00|487.50|650.00|487.50|650.00|650.00|487.50|65.00|487.50| |||||545.90||||| |7.15|7.15|7.15|7.15|7.15|7.15|7.15|7.15|7.15| |||33.00|||33.00|||33.00| ||||120.00|||||| |||||75.00||||| ||||||||50.00|| |50.00|50.00|50.00|50.00|50.00|50.00|50.00|50.00|50.00| |10.00|10.00|10.00|10.00|10.00|10.00|10.00|10.00|10.00| |25.00|25.00|25.00|25.00|25.00|25.00|25.00|25.00|25.00| |10.00|10.00|10.00|10.00|10.00|10.00|10.00|10.00|10.00| |10.00|10.00|10.00|10.00|10.00|10.00|10.00|10.00|10.00| |||20.00||||||| |||||||100.00||| |---|---|---|---|---|---|---|---|---| |||60.00|||||50.00|| ||||10.00|||||10.00| |||||||||80.00| |**6,336.11 **|**5,091.23 **|**6,449.11 **|**5,221.23 **|**6,957.01 **|**5,286.73 **|**6,273.61 **|**5,851.11 **|**5,214.23**| **10/21 11/21 12/21** **10/21 11/21 12/21** |5,411.92|4,329.54|5,411.92| |---|---|---| |127.05|127.05|127.05| |34.99|34.99|34.99| |650.00|650.00|650.00| |7.15|7.15|7.15| |||33.00| |50.00|50.00|50.00| |---|---|---| |10.00|10.00|10.00| |25.00|25.00|25.00| |10.00|10.00|10.00| |10.00|10.00|10.00| |||100.00| 200.00 100.00 10.00 **6,336.11 5,253.73 6,779.11 71,049.35** Check = Zero -5,683.52 ## **Uniform Prices** Polo Shirt Fleece Sweater ## **Childrens Consumables** Paint Glue Paper Craft items xxx xxx xxx xxx ## **Fees Paid** |**Child ID**||**Surname**|**Forename**|**No of sessions per week**|| |---|---|---|---|---|---| ||100|Howell|Eliya||2| ||101|Bailey|Poppy||1| ||102|Canning-Meads|Noah||1| |||Best|Niamh||2| ## **Funded Children** |**Child ID**||**Surname**|**Forename**|**No of hours per term**|| |---|---|---|---|---|---| ||100|Arthur|Dexter||195| ||101|Bailey|Poppy||195| ||102|Barnes|Dante||195| |||Cook|Jack||390| |||Glass|Arlo||390| |||Goldsmith|Caleb||195| |||Lansdowne|Evie||390| |||Mayne|Georgia||225| |||Petet|Ruby||390| |||Steer|Jessica||390| 2955 Plus additional children 228 **Funded Fee per session Fee per week 37 paid weeks in year** £12.48 £124.80 £4,617.60 £12.60 £126.00 £4,662.00 ## **Fee per session** ||**Amount £**||**Per**| |---|---|---|---| |£17.50||£105|per month| |£17.50||52.5|| |£17.50||52.5|| |£17.50||105|| ## **Amount of funding per hour Total amount funded** |£4.16|£811.20| |---|---| |£4.16|£811.20| |£4.16|£811.20| |£4.16|£1,622.40| |£4.16|£1,622.40| |£4.16|£811.20| |£4.16|£1,622.40| |£4.16|£936.00| |£4.16|£1,622.40| |£4.16|£1,622.40| ||£12,292.80||| |---|---|---|---| |£4.16|£948.48||| ||£9,220.00|75%|In frst month of term| ||£3,073.00|25%|in 3rd month of term| ||£948.48||Adjustment paid| ||£13,241.48||| |**Expenditure per year**||**No of children for breakeven**| |---|---|---| ||59,402.98|12.86| ||59,402.98|12.74| ||**Jan - Mar**|**Apr-Aug**|**Sep-Dec**|**Total 2021**| |---|---|---|---|---| ||**Spring Term**|**Summer Term**|**Winter Term**|| |**Income**|14,668.40|2,170.00|24,460.80|**41,299.20**| |**Expenditure**|16,340.71|26,715.35|22,309.78|**65,365.83**| |**Surplus/Defcit**|**-1,672.31**|**(24,545.35)**|**2,151.02**|**-24,066.63**| Independent examiner’s statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ## Signed: _**DM Pratt**_ Name: Mrs Dawn M Pratt Relevant professional qualification or membership of professional bodies (if any): AAT Intermediate Part 1. Address: Apex Accounting Services, 47 Newnham Road, Plymouth, PL7 4AW Date 21/11/2022