Seamer Pre-School
(Charity number: 1022284)
Trustees annual report & financial statements for the year ended
31st August 2025
Charity accounts preparation & independent examination service
Seamer Pre-School
| Seamer Pre-School | |
|---|---|
| (Charity number: 1022284) | |
| Contents | |
| Index | Page |
| Report of the trustees | 1 |
| Independent examiner's report | 4 |
| Receipts & payments accounts | 5 |
| Statement of assets and liabilities | 6 |
| Notes to the accounts | 7 |
Trustees' Annual Report
From: 1st September 2024 To: 31st August 2025 Charity's full name Seamer Pre-School Registered Charity number 1022284
Objectives and activities
Summary of the purposes of the charity set out in its governing document
The charity is governed by the Pre-school Learning Alliance model constitution 2011 adopted on 12th January 2012.
The charity's main objects , as set out in the constitution are:
To enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:
1) Offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability.
2) Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas.
3) Instigating and adhering to and furthering the aims and objectives of the Pre-school Learning Alliance. The trustees' policy is to ensure the highest level of childcare, development and education is attained in the pre-primary school years and to ensure that the charity's objectives are met. The charity employs 13 staff members who are supported by some parents and volunteers.
All trustees give their time voluntarily and receive no remuneration or other benefits.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts
In planning activities trustees have kept in mind the Charity Commission's guidence on public benefit. The charity has continued to to run at maximum capacity, offered to families from the local community, whilst still maintaining an above average ratio of staff to children. There has been a substantial take up by parents of the funded hours. The trustees consider that the charitable fundraising events undertaken by the charity have been relatively successful and supported by the community. These events have enabled the children to purchase a limited number of new items of equipment, all being for the benefit of the children attending the setting.
The trustees consider that they have complied with their duties to have due regard to the public benefit guidance published by the Charity Commission.
Achievements and performance
circumstances of its beneficiaries and any wider benefits to society as a whole.
This year was once again very busy. 54 families were listed on our registers with spaces only available on a Friday afternoon. Problems with staff availability meant that we were unable to fill the spaces.
The wide age range and abilities of the children attending Pre-school can be a challenge for staff however every child is supported to fulfil their potential in a loving caring and supportive environment.
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Visiting the local environment has continued to be an important part of Pre-school being part of the community.
Music sessions, gym sessions and mindfulness sessions have become embedded into the curriculum offered at Pre-school.
Stay and play sessions have continued to be offered to parents and are a great way of creating a strong partnership. WhatsApp helps us communicate with parents in a much quicker way and is used together with Tapestry to help maintain good relations.
children finding certain areas of development challenging. Speech and language is always a focus of our efforts and private sessions can be booked with an Independent Therapist, paid for by the parents.
The year started with us taking on a young apprentice aiming for her Level 3, unfortunately despite many efforts and some difficult discussions she parted company with us and was removed from the apprenticeship program.
During the summer months interviews took place and a new and experienced lady was introduced to the team and would be ready to start in the new academic year.
As always we are grateful to our dedicated team who continue to support us in offering outstanding provision.
Financial review
As has always been the case our main financial objective is to ensure the future viability of the charity by ensuring there are sufficient
unrestricted reserves to meet 3 months of normal fixed costs.
The trustees continue to monitor the financial implications of; the staffing costs, the rise in living wage and national insurance. Ways of reducing costs and making decisions to ensure the sustainability of pre-school are always discussed and addressed. Hence the decision not to fill the few places remaining on a Friday as it was not cost effective to take on another member of staff.
The principal source of funding is now the government funded places offered to all children of working families and their take up of the 30 hours of funding.
Retaining good reliable staff remains imperative along with ensuring their wellbeing and good mental health.
Thankfully this year we have managed to recoup the losses of last year, leaving us in a stronger financial position than in previous years.
Statement explaining the policy for holding reserves stating why they are held
Reserves are held by the charity and these would equate to 3 months average running costs the group would ordinarily incur. This is important in the eventuality that it no longer remains viable for the group to remain operational and would be forced to close.
Amount of reserves held
£59,460
Reasons for holding zero reserves
N/A
Funds materially in deficit None
Explanation of any uncertainties about the charity continuing as a going concern
Whilst government funding has fallen seriously short over recent years, the trustees are hopeful that this cannot remain the case indefinately. The group maintains a healthy waiting list and there is no shortage of children to attend.
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Structure, governance and management
Description of the charity's trusts
Type of governing document
How the charity is constituted
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees
Pre School constitution
Unincorporated association
The charity's committee shall consist of 3 officers, not more than 9 elected members and if the committee so decides not more than 3 co-opted members. All trustees resign and new trustees are appointed annually at the AGM.
Reference and administration details
Charity's full name Seamer Pre-school
64 Pasture Lane Seamer, Scarborough North Yorkshire, YO12 4QR
Names of the trustees who manage the charity
| Trustee name | Office (if any) | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|||
|---|---|---|---|---|---|---|---|
| Names and addresses of advisers Mrs Samantha Hammond Secretary Mrs Katie Doherty Mrs Gemma Fail Mrs Virginia Wilkinson Treasurer Mrs Rebecca Penfold Chair |
|||||||
| Type of adviser | Name | Address | |||||
| Independent | Karen Wood ACMA | Outsource Accountancy Services | and Independent Examinations | ||||
| Examiner | |||||||
| 2 Galligap Lane | |||||||
| Osbaldwick, York | |||||||
| YO10 3NR | |||||||
| Bankers | Lloyds Bank |
Name of chief executive or names of senior staff members
Mrs Virginia Wilkinson
Declaration
The trustees declare that they have approved the Trustees Annual Report and Accounts
Signed on behalf of the charity's trustees
Signature
Full Name Rebecca Penfold Position Chair Date
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I report on the accounts of: Seamer Pre-School (the Charity) for the year ended: 31st August 2025
which are set out on pages 5 to 7.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in
I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
1 accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
2 the accounts do not accord with those records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Karen Wood (ACMA) Outsource independent examination service
18/05/2026
Date:
2 Galligap Lane Osbaldwick York YO10 3NR
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Seamer Pre-School
(Charity number: 1022284)
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Receipts & payments accounts for the year ended: 31st August 2025
2025 2024
Unrestricted Restricted Total Total
funds funds funds funds
Receipts £ £ £ £
Fees income 20,866 - 20,866 24,119
-
NYCC funding 207,776 207,776 159,966
-
Donations & fundraising 2,060 2,060 3,483
Apprenticeship 500 - 500 -
Contribution toswards trips 816 - 816 -
-
Total receipts 232,018 232,018 187,568
Payments
-
Salaries & wage costs 180,171 180,171 168,277
Staff expenses, training & recruitment 746 - 746 544
-
Play materials, activities & equipment 4,295 4,295 2,986
Speech & language assessments 300 - 300 -
Shared funding paid to other setting 416 - 416 -
Milk & refreshments 708 - 708 722
Rent & rates 11,100 - 11,100 8,993
Insurance costs 1,394 - 1,394 1,342
-
Affiliations, subscriptions & DBS 1,408 1,408 1,446
-
Telephone & internet 1,143 1,143 1,102
Printing, postage & stationery 785 - 785 772
Payroll, finance & administration 1,312 1,312 881
Publicity & website 252 - 252 135
-
Cleaning,repairs & maintenance 4,083 4,083 3,089
Purchase of uniforms 987 - 987 266
Independent examination 350 - 350 350
Bank charges 94 - 94 85
-
Total payments 209,544 209,544 190,990
-
Net of receipts/(payments) 22,474 22,474 ( 3,422)
Transfers between funds - - - -
-
Balance brought forward 36,986 36,986 40,408
Balance carried forward 59,460 - 59,460 36,986
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Seamer Pre-School
(Charity number: 1022284)
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Statement of assets and liabilities at: 31st August 2025
2025 2024
Unrestricted Restricted Total Total
funds funds funds funds
Assets £ £ £ £
Cash at bank and in hand
Current bank account 43,834 - 43,834 21,360
-
Fundraising bank account 15,621 15,621 15,621
Petty cash 5 - 5 5
-
59,460 59,460 36,986
2025 2024
Unrestricted Restricted Total Total
Funds Funds Funds Funds
Liabilities £ £ £ £
Independent examination fee 375 - 375 350
375 - 375 350
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Seamer Pre-School (Charity number: 1022284)
Notes to the accounts for the year ended:
31st August 2025
1. Basis of accounts
The Trustees have taken advantage of section 144 (2) of the Charities Act 2011 and prepared the accounts on a receipts and payments basis.
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Approval of accounts for the year ended: 31st August 2025
The report and accounts were approved at a
meeting of the Trustees held on:
Date
Signed for and on behalf of the trustees Date
Print name Position (e.g. Chair etc)
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