Seamer Pre-school Charity Number 1022284 Trustees. Annual Report & Financial Statements for the year ended 31st August 2023 Charity accounts preparation & independent examination service Seamer Pre-school Charity Number 1022284 Contents Index Page Report of the Trustees Independent Examiner's Report Receipts & payments accounts Statement of assets and liabilities Notes to the Accounts Seamer Pre-school (Charlty Number 10222841 Trustees. Annual Report From: 1st September 2022 Charity's Full Name: Registered Chairty Number: To: 31st August 2023 Seamer Pre-school 1022284 Objectives and Artivities Summary of the objects of the charity set out in its governing document The charity is governed by the Pre-school Learning Alliance model constitution 2011 adopted on 12th January 2012. The charity's main objetts , as set out in the constitution are= To enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by.. l. Offering appropriate play, education and care facilities, family learning and extended hour5 groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability. 2. Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas. 3. Instigating and adhering to and furthering the aims and objectives of the Pre-school Learning Alliance. The trustees, policy is to ensure the highest level of childcare, development and education is attained in the pre-primary school years and to ensure that the charity's objectives are met. The charity employs 13 staff members who are supported by some parents and volunteers. All trustees give their time voluntarily and receive no remuneration or other benefits. Summary of the main activities undertaken for the public benefit in relation to these objects In planning activities trustees have kept in mind the Charity Commission's guidence on public benefit. The charity has continued to attain it's charitable objectives during the year (as listed above). Each of the 10 sessions per week offered by the charity, continued to run at maximum capacity, offered to families from the local community, whilst still maintaining an above average ratio of staff to children. There has been a substantial take up by parents of the funded hours. The trustees consider that the charitable fundraising events undertaken by the charity have been relatively successful and supported by the community. These events have enabled the children to purchase a limited number of new items of equipment, all being for the benefit of the children attending the setting. The trustees consider that they have complied with their duties to have due regard to the public benefit guidance published by the Charity Commission. Seamer Pre-school (Charlty Number 10222841 Trustees. Annual Report Achievements and Performance Summary of the main achievements of the charity, identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. The year started in a very positive way with the setting being inspetted by Ofsted. To our delight we retained the'outstanding, status p￿vIOuslY awarded to us. This was a huge achievement and testimony to the hard work and commitment of all staff. staffing continued to be a problem nationally and we were not immune to this. We had a member of staff return to us after her maternity leave came to an end. One who decided to tske up a new role to further her career, one who decided to try a (hange of career but then happily ￿JOined the team and one who ￿tUrrned to her previous career. We replaced the staff accordingly and maintained a higher ratio of staff to children as that recommended by Ofsted, a decision taken to ensure the best quality of care and education for the children. Al activities retumed to normal post covid times with the children offered nature walks, spring fami trips Easter egg hunts, Christrnas ￿lebrationS, summer trips, whilst enjoying all manner of eXc￿ng activities wthin the ￿tting. The children were once again well prepared to continue their leaming joumeys and made vists to their prospettive schools. Financial Review Review of the charity's financial position at the end of the period The biggest decision taken last year wa5 to end the agreement with the county finance team to maintain the accounts on behalf of the trustees. The bookkeeping work was taken on in house and has proven to be easier to manage on a local basis. This was a cost cutting exercise and was a worthwhile one. The numbers of children attending pre-school contr'nued to be good with very few places available. More houses are being constructed within our locality increasing the demand for places. This along with the There was a slight increase in wage costs as we found it essential thi5 year to offer supervisory positions to two of our existing staff. Their role is a supportive one, introduced intentionally to help ease the load on the deputy manager. The cost was offset by a reduction in hoLJrs made by the manager who was compelled to redu her hours due to personal issues, however she still managed the bulk of her work from home. Together with an increase of income and a substantial decrease in payments made, the setting was able to regain the losses of the p￿VIouS year and turn a profi't of over £17,000. Whilst this amount is a substsntial one, the trustees are mindful of the forthcoming changes planned over the roll out of additional 'free pla￿s. that the govemment has been pmmoting to take pla￿ over the next two years. We will be keeping a close eye on developments there and hope an increased offer of'free, places to parents is mirrored in an increase in funding. This will be imperative to help ensure the sustainability of settings like ours. Once again this year the setting undertook some fundraising events which We￿ well supported by the families of the children currently attending and a welcome boost to our funds. In terms of the future the trustees are keen to look at ways of reducing liability and as a way of encouraging new parents to support the group by joining the board of trustees. This would help ensure the longevity of the group and is seen as a positive move. The work needed to be undertaken however is substantial and needs careful consideration by the group as a whole. Seamer Pre-school (Charlty Number 10222841 Trustees. Annual Report statement explaining the policy for holding reserves stating why they are held Reserves are held by the charity and these would equate to 3 months average running costs the group would ordinarily incur. This is important in the eventuality that it no longer remains viable for the group to remain operational and would be forced to close. Amount of reserves held £40,408 Reasons for holding zero reserves NIA Funds materially in deficit None Explanation of any uncertainties about the charity continuing as a going concern Whilst government funding has fallen seriously short over recent years, the trustees are hopeful that this cannot remain the case indefinately. The group maintains a healthy waiting list and there is no shortage of children to attend. Structurei governance and management Description of the charity's trusts Type of governing document Pre School constitution How the charity is constituted Unincorporated association Trustee selection methods The charity's committee shall consist of 3 officers, not more than 9 elected members and if the committee so decides not more than 3 co-opted members. All trustees resign and new trustees are appointed annually at the AGM. Seamer Pre-school (Charlty Number 10222841 Trustees. Annual Report Reference and Admlnlstratlon detalls Charity's Full Name: Seamer Pre-school Charity's principal address 64 Pasture Lane Seamer, Scarborough North Yorkshire, Y012 4QR Names of the trustees who manage the charity Trustee name Office (if any) Dates acted if not whole year Name of person entitled to appoint trustee Mrs Rebecca Penfold Chair Mrs Virginia Wilkinson Treasurer Mrs Samantha Hammond Secretary Mrs Katie Doherty Mrs Gemma Fail Ms Michaela Braidley Names and addresses of advisers Type of advisor Name Address Independent Examiner Karen Wood ACMA, CGMA Hiscox Building, Peasholme Green York YOI 7PR Bankers Lloyds Bank Name of chief executive or names of senior staff members Mrs Virginia Wilkinson Seamer Pre-school (Charlty Number 10222841 Trustees. Annual Report Declaration This report was approved by the Board of Trustees Signed on behalf of the charity's trustees Signature Full Name Rebecca Penfold Posltlon Chair Date 1510612023 Seamer Pre-school Icharlty Registration Number 10222841 Independent examiner's report to the Trustees of Seamer Pre-school I report on the accounts of: Seamer Pre-school (The Charity) For the year ended: 31st August 2023 Which are set out on pages 7-9 Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20 11 ('the Act.). I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confi'rm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of the Trust as required by sertion 130 of the Act; or the accounts do not accord with those records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 2110612024 Karen Wood ACMA, CGMA Outsource independent examination service The Hiscox BLJilding Peasholme Green York YOI 7PR Date Seamer Pre-school Icharlty Registration Number 10222841 Receipts & payments accounts for the year ended: 31st August 2023 Unrestricted Restricted funds funds 2023 Total 2022 Total Recelpts Fees income 48,044 48,044 35,497 NYCC funding 144,195 144,195 144,453 Donations and fundraising 1,782 1,782 6,104 Total receipts 194,021 194,021 186,054 Payments Salaries & wage costs 152,937 152,937 167,324 Staff expenses, training & recruitment 1,666 1,666 1,179 Play materials, attivities & equipment 1,829 1,829 2,399 Milk & refreshments 719 719 918 Rent & rates 9,500 9,500 8,606 Insurance costs 1,331 1,331 1,243 Affiliations, subscriptions & DBS 848 848 1,083 Telephone & internet 1,054 1,054 1,108 Printing, postage & stationery 1,522 1,522 2,200 Payroll, finance & administration 960 960 4,930 Fundraising costs loo loo Publicity & website (33) {33) 500 Cleaning,repairs & maintenance 3,739 3,739 2,808 Covid grant vouchers for families 125 Purchase of uniforms 226 226 633 Independent examination 300 300 300 Bank charges 84 84 loo Total expenditure 176,782 195,456 Net of receipts/(payments) 17.239 17,239 (9,402) Transfers between funds Balance brought forward 23,169 23,169 32,571 Balance carried forward 40.408 40,408 23,169 Seamer Pre-school Icharlty Registration Number 10222841 Statement of assets and liabilities at: 31st August 2023 Unrestricted Restricted 2023 Total 2022 Total funds funds funds funds Assets Cash at bank and in hand Current bank account 24,751 24,751 7,545 Fundraising bank account 15,621 15,621 15,621 Petty Cash 36 36 40,408 40,408 23,169 Unrestricted Restricted 2023 Total 2022 Total funds funds funds funds Liabilities Independent examination fees 350 350 300 350 350 300 Seamer Pre-school Icharlty Registration Number 10222841 Notes to the Accounts for the year ended: 31st August 2023 1.1 Basis of accounts The Trustees have taken advantage of section 144 (2) of the Charities Art 2011 and prepared the accounts on a receipts and payments basis. Approval of accounts for the year ended 31st August 2023 The report and accounts were approved at a meeting of the trustees held on l