Seamer Pre-School
(Charity number: 1022284)
Trustees annual report & financial statements for the year ended
31st August 2021
Charity accounts preparation & independent examination service
Seamer Pre-School
| Seamer Pre-School | |
|---|---|
| (Charity number: 1022284) | |
| Contents | |
| Index | Page |
| Report of the trustees | 1 |
| Independent examiner's report | 4 |
| Receipts & payments accounts | 5 |
| Statement of assets and liabilities | 6 |
| Notes to the accounts | 7 |
Trustees' Annual Report
From: 1st September 2020 To: 31st August 2021 Charity's full name Seamer Pre-School Registered Charity number 1022284
Objectives and activities
Summary of the purposes of the charity set out in its governing document
The charity is governed by the Pre-school Learning Alliance model constitution 2011 adopted on 12th January 2012.
The charity's main objects , as set out in the constitution are:
To enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:
1) Offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability.
2) Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas.
3) Instigating and adhering to and furthering the aims and objectives of the Pre-school Learning Alliance. The trustees' policy is to ensure the highest level of childcare, development and education is attained in the pre-primary school years and to ensure that the charity's objectives are met. The charity employs 13 staff members who are supported by some parents and volunteers.
All trustees give their time voluntarily and receive no remuneration or other benefits.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts
In planning activities trustees have kept in mind the Cherity Commission's guidence on public benefit. The charity has continued to attain it’s charitable objectives during the year (as listed above). Each of the 10 sessions per week offered by the charity, continued to run at maximum capacity, offered to families from the local community, whilst still maintaining an above average ratio of staff to children. There has been a substantial take up by parents of the funded hours. The trustees consider that the charitable fundraising events undertaken by the charity have been relatively successful and supported by the community. These events have enabled the children to purchase a limited number of new items of equipment, all being for the benefit of the children attending the setting.
The trustees consider that they have complied with their duties to have due regard to the public benefit guidance published by the Charity Commission.
Achievements and performance
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the
circumstances of its beneficiaries and any wider benefits to society as a whole.
In short, the year continued as the last one had ended. As a group we continued to struggle with Covid related issues affecting staff and children alike.
The restrictions meant that life could not return to what it had been, and this took its toll even until the end of the year.
Pre-school places were hard to come by as we were full.
Staffing wise we had lost two staff the previous year, along with one on maternity leave and so we took on one full timer and three part time staff.
The decision to do this was also driven by the fact that one of our children with special needs needed 1:1 support, as a full-time pupil this would and had impacted the member of staff supporting him and so extra staff were drafted in to support her mental health too.
The year progressed with settling new children in whilst supporting those children returning to us post lockdown. We were unable to allow parents into pre-school due to the restrictions placed on us by Government and the regular testing of staff using lateral flow devices became the norm.
Unfortunately, the restrictions meant that we were unable to put on a Christmas performance, we did not receive a visit from Santa, there was no spring trip and no Easter Egg hunt.
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We were able however to go ahead with our Sports day racing and summer trip.
The knock-on effect of the pandemic was that we were unable to support the older children with transition visits to their next schools, but we were able to keep in touch with staff who we allowed into pre-school to meet with the children.
Despite it being a noticeably quiet year, staff were able to support and teach the children in their care admirably and we ended the year with a celebration on the village green, with parents finally being able to attend.
The year also saw us part company with one of the staff who had joined us at the beginning of the year and who had taken the decision to continue her journey in higher education and take up her place on a PGCE course.
The team were looking forward to a year free from the restrictions of this last one.
Financial review
Review of the charity’s financial position at the end of the period
As has always been the case our main financial objective is to ensure the future viability of the charity by ensuring there are sufficient unrestricted reserves to meet 3 months of normal fixed costs.
The academic year 2020 – 2021 continued to bring no end of challenges with the continuation of the covid situation affecting the group throughout the year. We were faced with children being struck with covid in their families and staff facing the reality that there was an inevitability as to whether they would be struck down with covid!
The decision was taken that families would not be charged if children had to take enforced time away from setting and that staff should not be penalised and lose pay for the exact same reason. This did have quite a substantial impact on the group’s finances – but the decision was taken by the trustees to continue with this as they felt morally it was the right thing to do.
Fees were set at £5.50 per hour.
However, living wage and national insurance contributions went up again in April 21.
We finally replaced the two members of staff that had left, whilst taking on an extra two part-time staff to help with the special needs children who had continued to attend the setting.
Life had still not returned to normal however and problems with covid continued throughout the year.
We were unable to fundraise internally due to parents not being able to enter the building, so there was no Christmas raffle that accompanied the annual Christmas performance by the children. There was no Easter egg hunt and raffle.
At Easter staff numbers were depleted by one, the decision was taken to get by till the end of term and not replace her.
Despite having been awarded a EHCP for our little boy with special needs, any financial assistance was not forthcoming until Jan 21 and there was no back dating of the money to the start of the Autumn term, this again would have a detrimental impact on the group financially.
Unfortunately, the end result was that the group suffered a loss of £7,900. Our unrestricted reserves stood at £32,446
Statement explaining the policy for holding reserves stating why they are held
Reserves are held by the charity and these would equate to 3 months average running costs the group would ordinarily incur. This is important in the eventuality that it no longer remains viable for the group to remain operational and would be forced to close.
Amount of reserves held
£32,446
Reasons for holding zero reserves
N/A
Funds materially in deficit None
Explanation of any uncertainties about the charity continuing as a going concern
Whilst government funding has fallen seriously short over recent years, the trustees are hopeful that this cannot remain the case indefinately. The group maintains a healthy waiting list and there is no shortage of children to attend.
Structure, governance and management
Description of the charity's trusts
Type of governing document
Pre School constitution
How the charity is constituted Unincorporated association
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Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees
The charity's committee shall consist of 3 officers, not more than 9 elected members and if the committee so decides not more than 3 co-opted members. All trustees resign and new trustees are appointed annually at the AGM.
Reference and administration details
Charity's full name Seamer Pre-school Other names the charity is known by Charity’s principal address 64 Pasture Lane Seamer Scarborough, North Yorkshire
Postcode YO12 4QR
Names of the trustees who manage the charity
| Trustee name | Trustee name | Office (if any) | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|---|
| Names and addresses of advisers Mrs Rebecca Penfold Chair 2010-2021 Mrs Virginia Wilkinson Treasurer 2008-2021 Mrs Gemma Fail 2019-2021 Mrs Samantha Hammond Secretary 2013-2021 Mrs Verity Hedge 2018-2021 Mrs Michelle Dobie Mrs Katie Doherty 2018-2021 2019-2021 Ms Michaela Braidley 2018-2021 |
|||||
| Type of adviser | Name | Address | |||
| Independent Examiner Karen Wood ACMA Outsource Accountancy Services and Independent Examinations Hiscox Building Peasholme Green, York YO1 7PR Bankers Lloyds Bank |
Name of chief executive or names of senior staff members
Mrs Virginia Wilkinson
Declaration
The trustees declare that they have approved the Trustees Annual Report and Accounts
Signed on behalf of the charity's trustees
Signature
Full Name Rebecca Penfold Position Chair Date 24/06/2022
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Independent examiner’s report to the trustees of Seamer Pre-School
Seamer Pre-School (the Charity)
I report on the accounts of: for the year ended: 31st August 2021
which are set out on pages 5 to 7.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
1 accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
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2 the accounts do not accord with those records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Karen Wood (ACMA) Outsource independent examination service The Hiscox Building Peasholme Green York YO1 7PR
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29/06/2022
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Date:
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Seamer Pre-School
(Charity number: 1022284)
| Receipts &payments accounts for theyear ended: | Receipts &payments accounts for theyear ended: | 31st August 2021 | 31st August 2021 | 31st August 2021 |
|---|---|---|---|---|
| Total receipts Receipts Fees income NYCC funding Donations & fundraising Sale of uniforms Bank interest Balance carried forward Fundraising costs Advertising & publicity Cleaning,repairs & maintenance Independent examination Milk & refreshments Net of receipts/(payments) Rent & rates Insurance costs Affiliations, subscriptions & DBS Telephone & internet Printing, postage & stationery Total payments Purchase of uniforms JRS Government grant Total receipts Furloughed staff payments Transfers between funds Balance brought forward Payments Salaries & wage costs Staff expenses, training & recruitment Play materials, activities & equipment Bank charges Payroll, finance & administration Sundry costs Covid grant vouchers for families |
Unrestricted funds £ 29,857 151,166 3,129 373 1 184,526 - 184,526 163,966 1,428 2,977 1,472 8,687 1,215 436 794 2,920 4,458 19 - 3,703 - 94 300 - 82 192,551 - 192,551 ( 8,025) - 40,471 32,446 |
Restricted funds £ - 875 - - - 875 - 875 - - - - - - - - - - - - 750 - - - 750 - 750 125 - - 125 |
2021 Total funds £ 29,857 152,041 3,129 373 1 185,401 - 185,401 163,966 1,428 2,977 1,472 8,687 1,215 436 794 2,920 4,458 19 - 3,703 750 94 300 - 82 193,301 - 193,301 ( 7,900) - 40,471 32,571 |
2020 Total funds £ 38,898 134,727 1,003 1,506 3 |
| 176,137 | ||||
| 3,774 | ||||
| 179,911 | ||||
| 133,662 1,325 2,585 445 7,113 1,215 726 511 1,653 3,651 69 131 3,692 - 2,363 300 35 78 |
||||
| 159,554 | ||||
| 3,774 | ||||
| 163,328 | ||||
| 16,583 - 23,888 |
||||
| 40,471 |
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Seamer Pre-School
(Charity number: 1022284)
| Statement of assets and liabilities at: | 31st August 2021 | 31st August 2021 | 31st August 2021 | |
|---|---|---|---|---|
| Current bank account Savings bank account Fundraising bank account Petty cash Assets Cash at bank and in hand |
Unrestricted funds £ 11,737 5,085 15,621 3 32,446 |
Restricted funds £ 125 - - - 125 |
2021 Total funds £ 11,862 5,085 15,621 3 32,571 |
2020 Total funds £ 19,963 5,085 15,328 95 |
| 40,471 |
| Liabilities Independent examination fee |
Unrestricted Funds £ 300 300 |
Restricted Funds £ - - |
2021 Total Funds £ 300 300 |
2020 Total Funds £ 300 |
|---|---|---|---|---|
| 300 |
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Seamer Pre-School
(Charity number: 1022284)
Notes to the accounts for the year ended:
31st August 2021
1. Basis of accounts
The Trustees have taken advantage of section 144 (2) of the Charities Act 2011 and prepared the accounts on a receipts and payments basis.
2. Restricted income funds
Fund name
Purpose
Covid Winter Grant To help families with food through winter
| Balance | Incoming | Resources | Trf between | Balance | |||
|---|---|---|---|---|---|---|---|
| b/fwd | resources | expended | funds | c/fwd | |||
| £ | £ | £ | £ | ||||
| Covid | Winter Grant | - | 875 | 750 | - | 125 |
Approval of accounts for the year ended:
31st August 2021
The report and accounts were approved at a meeting of the Trustees held on:
24/06/2022 Date
Signed for and on behalf of the trustees
24/06/2022 Date
Rebecca Penfold Sam Hammond
Print name
Chair Secretary Position (e.g. Chair etc)
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