Seamer Pre-school {Charlty number: 1022284) Trustees annual report & financial statements for the year ended 31st August 2020 Charity accounts preparation & independent examination service
Seamer Pre-school ICh•rlty number: 10222841 Contents Index Page Report of the trustees Independent examlner's report Receipts & payments accounts Statement of assets and Ilabllltles Notes to the accounts
Trustees. Annual Report From: 1st September 2019 To: 3151 August 2020 Charlty's full name S8ameT Pre-schooi Reglst•rnd Charfty number 1022284 Ob ectlves and actlvltl08 Summary of the purposes of the ¢harlty Set out In Its governlng docum¢nt The charity is govemed by the Pre-school Learnlng Allianc8 model ¢on$tllullon 2011 adopted on 12th January 2012. The chartws maln objects as sat out In the conslhutlon ar6.. To enh8n¢o the development and education of children primarlly undar statutory sGhool age by encouraging parents to L¢ndersland and provide for the needs of Ih8ir children through commL*nlty groups and by.. 11 Offerlng approprfale play, 8ducallon and care faclllllos, famlly leamlng and axtended hours groups, together wlth the right of parents lo tske responsibility for and lo b¢¢ome involved in the activitie$ of such groups, ensurlng that such groups offer opportunitSes for all children whatever thelr race, ¢ullure, religlon, means or ablllty. 21 Encouraging th8 study of the needs of such children and their farnilies and promoting public Inloresl in and recognition of such n8èds in the local areas. 31 Insllgallng and adhering lo and fvrth¢ng the alms and oblecllves of the Pra-school Leaming Alllan¢e. The trustees. pollcy is to ensuro tho highest level of childcare, devolopment and education is attaln8d In the pre-prtmary school years and to ensure thal the chadtys objectlves are met. The charity employs 13 staff members who are supported by some parents and volunle8rs. AJI truste88 glve Ihelr Jme voluntarily and recelve no remuneratlon or other benefits, Summary of th• maln actlvltles In rolatlon to tho8• purpo•o8 for th& publ5¢ b•n•flt, In partlcular, th• actlvltle•, proJact8 or s8rvlco$ Id•ntlfled In the accounts In planning actlv51i8$ trustees have kept in mlnd the Charity CommSs8ion's gulden¢& on public benefit. The charlly ha$ continued lo attaSn It's charlt8ble oblectlves durlng the ar (as li51ed above}. Each of the 10 sessions per week offered by the chartty, continued lo run at maximum capacity, offered to familles from the local communlty, whilst still m8ln18ining 8n abov8 average ratio of stsff to children. There has been 8 substantial lake up by parents of the funded hoLsrg. The tru$t8es consider Ih8t the charitable fundraislng events undertaken by the charfty have been relatively successful and support8d by the communlty. These events have gnabled the chlldren lo purchase 8 limited number of néw items of equipment. all being for tho bgnefil of th8 children attendina the settina. The trustees consider that they have compligd with their dulles lo h8ve due regard lo the publlc benefit 9uidance published by the Charity Commission. Achlevoments and erformance Summary of th• maln o¢hlevoments of the charlty, Identlfylng the dlfforenc• thg charlty's work ha8 made to the clrcumstances of Its beneflciarigs and any wlder beneflts to soclety as a wholo. The year started off well. we were fully staffed. the registers were full and all was looking stsble! In a very short space of lime, chaos would ensuel On& momb8r of staff achieved Earfy Years CommLtnication Champion status and 2 olh8rs completed Ihalr Eady Talk Boost training. The team were SI0Y bewming very infomied as to how best to support the GommunScation and language problems posed by the increasing numbers of children enlerlng Pr6•school with dlfflcullles in this area of their development.
As we began the gcademic year however, il was evident that we had our work cut out. One member of staff resigned her posilion due to ill health. Th6 position was aévertised and yet again we faced the enomious task of finding that suitable personl Having invited several candidatès into pre-school w& narrowed the field and one was taken on following a round of interviows. Maths training was undertaken and shared this with the team. 2 members of the staff team remained on maternity l&av8. but we looked foard to their raturn in January and March r8sp8CtiV81y. One of the children who joined us in November needed 1..1 support and lentstivè enquiries We made about the completion of an Education Health Care Plan which on completion and approval would afford thé group funds with which lo better support the child. Pre-school's 30th Christmas show, went ahead as planned and was enjoyed by all. We continued lo extend a helping hand to students and those individuals seeking work experience. As one member of staff rettjmed from maternity leave another left to take up a new appointment. The second member of staff on maternity leave retumed in March. By the end of March the wortd found itself in the middle of a pandemic the likes of which none of us have ever experienced. The government took the decision for the UK lo go into lockdown. This resulted in Pre- school only remaining open for the children of key workers. Two members of staff offered their s•rvlc8s throughout this rocky period and we will always be Indebted lo them for having done so. Whilst there was a re-opening in June. this was limited and we saw the WelMe retum of some children and staff, it would take some time for that feeling of nomiallty to relurnl Whilst coping with all things Covid-19 related, and having just returned after a one-year absence on maternity leave, we were informed of a second pregnancy. We duly took the decision that the member of staff should remain at home shielding herself. So many difficult decisions lo work through, things that we had never come across befor@. Who had even heard of temis like pandemi¢. lockdown, shielding, social distancing. self-isolating, furtough or come across meetings held on Zoom or Teamsl Despite it all, we learnl on the hoof and dealt with ev8Wing that was thrown al us. Much of the summ8r term was taken up ensuring that our leavers would be r68dy for school and that we had plenty of chlldren to tak6 their places starting the new academic year with a full register. Despite all the difficulties and challenges we faced we got there in the end. To ensure the longevity of Pre-school. the deslon was taken back at the beginning of the year lo advertise for new staff. The pandemic threw everything into turmoil and il wasn't until the summer that we finalised the team for thè academic yaar ahead. Following many sessions on Zoom interviewing the individuals who had shown an interest in a position al Pre-school we finally had our fab four. The team wa$ complete and despite all the difficulties we faced we could look forward lo exciting limes. Unfortunately, we couldn't do lots of the things we'd done in previous years. There was no Easter Egg Hunt with the Easter 8unny, no spring or summer trip's, no transitions. no facfrto-face meetings with parents. no sport's day. no leaver's presentalion, the children who did attorbd however. still had fun in the sun (thank goodnéss for the woath&rl} Financial review Review of thg charlty's financlal posltlon at thè ond of thg Porlod As has always been the case our main financial obje¢ts've is lo ensure the future viability of the charity by ensuring there are suffieient ijnrestricted reseNes lo meel 3 months of normal fixed costs. As we know the academic year 2019- 2020 brought with il all sort5 of challenges. We started the year tryTng lo recoup the losses from the previous year, the bank balances totalled roughly £24,000 at the beginning of September 2019. Fees were $91 at £5.30 per hour. Two staff headed off on maternlly leave, so, from October to January our staffing bill was reduced by not having to pay their salary. The member of staff who left saved up 5 month's wages and with the pandemic nctrone needed lo cover her hours.
During the pandemic North Yorkshire County Council made the decision to honour all Eady Years fijnding despite having relatively few children in setting. This was a decision that m8ny settings ware thankful of. due to the nature of events there was going lo be an inevitab16 loss of earnings and NYCC'S decision was a huge relièf to us all. The Youth Centre committee also recognised that we needed help and agreed lo half our rent until August. Again this was a hugely welcomed decision. Living wage and national insurance contributions went up In April 20, despite the pandemi¢. so any additional money was to be welcomed. The chancellor began the furlough scheme. a much needed scheme for many, however because we were already in receipt of government funding this proved problematic, wa could only Glaim against a srnall percentage of our wage bill. Despite many problems with the pay roll department we kept in constant touch with their $8nior staff who were able lo guide us through the claimlng process. 11 $tartgd lo become clear that the group'$ finan¢6$ would be a lol healthier by the end of th8 y88r. Slatèment explalnlng the pollcy lor holdlng r8•orvgs statlng why thgy arg hold R&seNes are h8ld by the charity and these would equalg 10 3 months averagè running costs the group would ordinarily incur. This is important in the evenlualSty that it no longer remalns viable for the group to remaln operallonal and would be forced to do$&. Amount of r8SOTVO8 held £40.471 Rgasons for holdlng z•ro r•*orv•8 NIA Funds mat•rl•lly In d•fi¢lt None Explanatlon of any un¢ertalntSe8 about tha charlty ¢ontlnulng a¥ a golng concern Whilst government funding has fallon seriously short over recent years. the trustees are hopeful that th18 cannot ramaln th8 case Indeflnalely. Tho group maintains a healthy waiting Ilst and there Is no shortage of chlldren lo all6nd. Structure ovornance and mana ement De8crlptlon of the charlty'• tru8t# Type of governlng documont p School consts'lution How th• charlty18 constituted Unlncorporaled as8ocialion Tru•tee •electlon methods IncludSng The charity's commlttee shall consist of 3 offlcers, not more than detalls of any constltutlonal 9 elected m&mbers and If the committee so decides not more provlslons e.g. 01octlon to post or than 3 COThOPted members. All truste8$ rasign and new trustees nam9 of any per8on or body entltled are appoln16d annually al tha AGM. to appolnt one or more trustO9S Refarence and admlnlstratlon dotalls Charlty'8 full namè Seamar Pre-school Other names Iho ¢harlty Is known by Charlty's prln¢lpal addre88 64 Pasture Lane Seamer Scarborough, North Yorkshire Postcode Y012 4QR
Nam•$ of the trustees who mana e the charl Trustse n•m• Olflc•1S1 any) Dat•8 4¢ted If not for wholo y•ar Nam• ol pernon lor body) •ntttl•d to appolnt INsteg Sfan Mrs Rebecca Penfold Mr8 Virginia Wilkinson Mrs Samantha Hammond Mrs Verity Hedge Mrs Michellè Dobie Mrs Katse Dohety Mrs Gemma Fail Chair Tr8asurer Seorelary 2010-2020 2008-2020 2013-2020 2018-2020 2018-2020 2019-2020 2019-2020 Name ot trust•e8 holdln tltlo to Tru•t•• nAm• ro belon in to the Charl D*t•Js act¢d 11 for wholo y¢ar Fund• h•ld as custodlan trusteas on bohalf of othors Descrfptlon of th& assets held In this capaclty Name and objects of the Gharity on whose behalf the assets are held and how thi8 falls wllhin the custodian charlty's obj8cls Details of 8rrang8ments for $afo custody and segregation of such assets from the ch8riVs own assets Namei and addrg••0s of advl•ers of •dvl•or N•rn• Addr••• Indopond•nt Examlner Karen Wood ACMA Outsource Aceount8ncy Servlces and Indèpendent &xamlnations Hiscox Bulldlng Peasholm6 Green, York Y017PR Bank•rs Lloyds 8ank Name of chlel oxecutlvè or namos of senlor staff momb•rn Mrs Virginia Wilkinson Doclaratlon Tho trustO•8 declare that they h4Vo approvod th• Tru8tO08 Annual Report and Accounts Slgned on b•half of tho charity's trustefrs Slgnaturg Full Namg Posltlon Dats S Hammond Secretary 0610712021
Independent examinerfs report to the trustees of Seamer Pre-school I report on the accounts of.. Seamer Pre-school (the Charlty) for the year ended: 31st August 2020 which are Set out on pages 6 to 8. Responslbllltles and basls of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requlrements of the Charities Act 20111'the Act'l. I report In respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 14515llbl of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attentlon In connection wlth the examination giving me cause to believe that in any material respect.. l accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2 the accounts do not accord wlth those records I have no concerns and have come across no other matters In connectlon with the examination to which attention should be drawn in this report in order to enable a proper understandin8 of the accounts to be reached, Jo 0710712021 Karen Wood (ACMAI Outsource independent examlnatlon service The Hlscox 8ullding Peasholme Green York YOI 7PR Date:
Seamer Pre-school Icharity number: 10222841 Recelpts & payments accounts for the year ended: 31st Au8USt 2020 202Q Total funds 2019 Total funds Unrestrlcted funds Restrlrted funds Recelpts Fees income NYCC fundin8 Donations & fundraising S31e of uniforms Bank Interest Total recelpts 38,898 134,727 1,003 1,506 38,898 134.727 1,003 1,506 32.941 136,822 1,744 3.024 176 137 176 137 JRS Government grant Total recelpts 3,774 3,774 179 911 176 137 174 540 Payments Salaries & wage costs Staff expenses, training & recrultment Play materials, activities & equipment Mllk & refreshments Rent & rates Insurance costs Affiliations, subscrlptlons & D8S Telephone & Internet Printin81 Postage & statlonery Payroll, finance & admin15tratlon Fundralsing costs Advertising & publlcity Cleaning,repairs & maintenance Purchase of uniforms Independent examination Sundry costs Bank charges 133,662 1,325 2,585 445 7,113 1,215 726 511 1,653 3,651 69 131 3,692 2,363 133,662 1,325 2,585 445 7,113 1,215 726 511 1,653 3,651 69 131 3,692 2,363 300 35 78 155,298 1,032 8,901 1,202 10,133 1,199 303 490 2,192 3,773 414 404 1,992 1,615 35 78 159,554 86 189,034 Furloughed staff payments Total payments 3,774 3,774 163 328 159 554 189 034 Net of recelpts/(payments) Transfers between funds 16,583 16,583 (14.4941 Balance brought forward 23,888 23.888 38,382 Balance carrled forward . aaLI 23 888
Seamer Pre-school (Charity number: 10222841 Statement of assets and Ilablllties at: 31st August 2020 2020 Total funds 2019 Total funds Unrestrlcted funds Restrlcted funds Assets Cash at bank and In hand Current bank account Savings bank account Fundraising bank account Petty cash 19,963 5,085 15,328 95 19,963 5,085 15,328 95 7,491 5,082 11,304 li 2020 Total Funds 2019 Total Funds Unrestrlcted Funds Restrlrted Funds Llabllltles Independent examlnatlon fee 300 300 300 300 300 300
Seamer Pre-khool Icharity number: 10222841 Notes to the accounts for the year ended: 31st August 2020 l. Basls of accounts The Trustees have taken advantage of Section 144121 of the Charities Act 2011 and prepared the accounts on a receipts and payment5 bas15. Approval of accounts for the ear ended: 315t August 2020 The report and accounts were approved at meetlng of the Trustees held on., c>tsloilaoi Date 1.Jl Slgnéd or and on behalf of the trustees Date 2 pc L-t) . Prlnt name Posltlon le. Chalr etcl