## Trustees Annual Report For period from 01.04.23 to end date 31/03.24 Charity Name: Charity Number Maidstone East District Scout Council 1022013 The District Trustee Board District Chair Pam Mead District Treasurer Patrick Mayo District Commissioner Linda Waring District Youth Commissioner Vacant Trustee Ian Wickenden Trustee Mark Price Trustee Ben Homewood Trustee Julie McGowan Trustee Jane Griffiths Trustee Matthew Paramor Trustee Victoria Bagley The District’s governing documents are those of The Scout Association. They consist of a Royal Charter which in turn gives authority to the Bye Laws of the association and The Policy Organisation and Rules of the Scout Association. Including the district constitution. The District is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy Organisation and Rules of the Scout Association. The District is managed by the District Trustee Board. The members of which are the Charity Trustees of the Scout District which is an educational charity. As charity Trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board Chair, Treasurer and 6 Trustees (including Ex Officio Trustees and 2 coopted Trustees) and meets every 3 months. Members of the Trustee Board complete Being a Scout Trustee learning within the first 6 months of joining the Board The District Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order and everyone follows legal requirements and the organisation’s policies and rules. Their support helps others volunteers run high- quality and safe programmes that gives young people skills for life. Risk and Internal Control The District has in place systems of internal control that are designed to provide reasonable assurance against material mismanagement or loss; these include 2 signatories for all payments by cheque, online banking 2 authorisers and a comprehensive insurance policy to ensure that insurable risks are covered. (Unity Insurance) ## The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. ## The Values of Scouting As Scouts we are guided by these values: - Integrity – We act with integrity; we are honest, trustworthy and loyal. - Respect – We have self-respect and respect for others - Care – We support others and take care of the world in which we live - Belief – We explore our faiths, beliefs and attitudes - Co-operation – We make a positive difference; we co-operate with others and make friends. ## The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the Values of Scouting and: - Enjoy what they are doing and have fun - Take part in activities indoors and outdoors - Learn by doing - Share in spiritual reflection - Take responsibility and make choices - Undertake new and challenging activities - Make and live by their Promise Maidstone East District encourages both young people and adults to challenge themselves to explore new and exciting activities within their sections and overseas. Where appropriate the district will make a financial contribution. The District meets the Charity Commission’s public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. ## Renaming The District Executive Committee has been renamed District Trustee Board bring us in line with good practice guidance set by charity regulators. The Board will now focus solely on the governance of the charity and not charity operations. This will be done by the District Leadership Team. Trustee Board’s Purpose The Trustee Board is a team of volunteers who work together to make sure Scouts is run safely and legally. Together, Trustees ensure the charity is well managed, risks are assessed and mitigated, buildings and equipment re in good working order, and everyone follows legal requirements and Policy, Organisation and Rules (POR). Their support helps other volunteers run a fantastic programme that gives young people skills for life (and experiences they’ll remember forever). In the last census carried out in January 2024. The District showed an increase in our young people by another 9.8 %. This is mainly due to another two Dreys opening which is 4 – 6 year olds known as Squirrels. ## Financial Review ## Reserves Policy The District’s policy on reserves is to hold sufficient resources to continue the charitable activities of the District should income and fundraising activities fall short. The District Trustee Board considers that the District should hold a sum equivalent to 12 months running cost, circa £4,000 Income and Expenditure is monitored regularly, reconciled monthly and reported to every meeting of the Trustee Board. ## Investment Policy The District’s Income and Expenditure is very small and as a consequence does not have sufficient fund to invest in longer-term investments such as stocks and shares. The District has therefore adopted a low risk strategy to the investment funds. All funds are held in cash using only mainstream banks or building societies. The District Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the district obtains maximum value and income from it banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the District trustee Board considers the cash flow requirements. The District meets the Chairty Commission’s public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings The Trust continues to keep up to date with the governance and The Scout Association Policies, Organisation and Rules in the district for the young people and leaders. ## Pamela Mead Chair Trustee Board 22 August 2024 Maidstone East District Scout Council Receipts and Payments Account For tho year 114r2023 31r312024 Receipts and payments 202312024 202212023 funds Unrestricted funds Rèceipts Donatlons. legacias and similar income Dsstrict Mamb8rship Subscriptions 38.993 34,062 Less.. Membership SubsNipth)ns Pald On INationaV￿ntyIAre*D[stn"ctl Net Mernbership Subseription3 Retaiwl by Distsiet 31,$25 Donatti)ns 10,309 Grft Aid 28 World J8mb(xee 2023 L580 12.528 Explor8r Unlt Subscription$ 8.145 Expjorèr Unil Closures 4793 Other SlmS18r Income 1,760 23,173 3.883 Sub total 37,401 Grants Malntenance Grant other Grants 3.465 Sub totsl 3.465 Fundralslng Igrossl Det8il 1- Garden Show Detail 2- Gang Show 3.742 14,217 Detsil 3- Camp Feès & Sundry Re￿ipts 15.225 15,053 Detail 4- Equipment Sale and Hire 561 un raising 3.776 Sub total 24530 33,046 Investmgnt Income Bank Int8r881 Building Society Interg8t The S￿rt Assodation Short-Terni Inveslment Servi 250 909 Property Rent Incom6 1.932 1ASS Other Investrngnt Income Sub total 3.023 2.459 Total Gross Income $0,726 76,371 Asset and investment sales. etc. Total receipts 50,720 76.371 Maidstone East District Scout Council Receipts and Payments Account For tha year 11412023 311312024 Receipts and payments 202312024 Unrestrfcted funds 202212023 Unrostrfcted funds Payments Charltablo Payments Youth Programme Bn¢J Activths S.080 Adult Support 8nd Tralnlng Explorer UnK Sub8crs'plon$ Roftt 157 2,130 675 Watèr and Sewèragè Electdcity and Ga8 814 Insurancg + Admlnlstrallon 3,977 Repalrs and Renewals sitè SecuAty 13.242 18.973 377 383 M8t8rlg1$ and Equipm•nt 320 Wortd Jamt)oreo 2023 1,187 Eurojam Refunds 80 DonalKJn8 $46 AGM and TN¥tse Exp•n898 214 Explorer Unlt Closu￿5 other Costs Dglall 1- Badg98 Purch880 l Sc8rvas Oth•r Costs Dato112- S¢.G•orgo'$ Day 437 Oth?r Costs Dèto113- Change of DepO￿ts Rfjcthedwl￿t 137 Sub total 53,126 Fundral•lng •xp•n• Dgtall l - Carnp Detail 2- Ga￿ show 2.759 13.155 Other fundrAisiro fA)Sts Sub total 2,759 13,61T Totsl Gmss Expendlturn 74.532 Assat and Invèstment purchas￿, e Total payments 55.885 74532 Net of receIp￿(payments) Cash funds last year end 5,159} 120.580 1.839 118.741 Cash funds this year end 115.421 120,580 Statement of assets and liabilities at the end of the year 202312024 202212023 Unre8trlctad funds Unre5trlcted funds Cash funds Bank Currènt Account Tl,250 51.838 Bank Depos6t Account 1087 Bullding Society Aectyjnt The ScoLtt Assoclation Short Tenn In¥estr)wni SeMc¢ C8¥hlFloats 193 Total ca8h lund• 115.421 120.528 Other monotary as80ts Tax Clalm Debts Due from th? CountylAretJDlstrSctlGroup Insuranca C￿lM Sub totsl Invostment assets Investment Pro￿rtY Quoted Inv05tments 0th8r Inv8stm*nts Sub totsl Non monetsry assets for charlty'$ own use Badge Sbck 1674 Shop Stock 225 225 Oth8r Stock Land 8M¢J 8ulldlngs 837.000 170,000 Moiorvehicl 1.430 300 Scoutlng EquipmgnL Fumiture etc 8.327 Othèr 8ub total 184,709 Llabllltles AGGounts noi p8ld 133 Expens￿ IrKurrod but not Irwoiced Sub8criptions not ygt pald Dep031ts held for 2024-2025 575 Loan- Detall Othar Llabilme Sub total soo 728 Contlngent Ilabllltlos and future obllgatlons nature Print Name Chair PA /MA Treasurer LT700006 . IndapwMl•nt Examlnoes Roport tr• th• T￿￿10¢8 (July 2019) England & Wales Template I: Unqualified report for a non-company charity preparing receipts and payments accounts with a gross income of £250,000 or less in the relevant financial year Independent examiner's report to the trustees of Maidstone East District Scout Council I report to the trustees on my examination of the accounts of the Maidstone East District Scout Council for the year ended 31st March 2024. Responsibilities and basis of report As the charity trustees of the Maidstone East District Scout Council you are responsibLe for the preparation of the accounts in accordance with the requirements of the Charities Act 20111'the Art'l. I report in respert of my examination of the Maidstone East District Scout Council accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed alL the applicabLe Direction5 given by the Charity Commission under section 14515llbl of the ACL Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to beLieve that in any materiaL respect accounting records were not kept in respect of the Maidstone East Distrirt Scout Council as required by section 130 of the Art,. or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention shouLd be drawn in this report in order to enable a proper understsnding of the accounts to be reached. Signed.. Name.. . ReLevant professional qualification or membership of professional bodies (if any): Address.. Date: o I t¢)Z4 ,