## **Trustees Annual Report For the financial year ending 31[st] March 2023** ## **Charity Name: Charity Number** Maidstone East District Scout Council 1022013 ## **The District Trustee Board** District Chair Pam Mead District Commissioner Linda Waring District Treasurer Patrick Mayo District Secretary Ian Wickenden DECS Mark Price District Youth Commissioner Vacant District Network Commissioner Ben Homewood Trustee Julie McGowan Trustee Jane Griffiths Trustee Matthew Paramor Trustee Victoria Bagley The District’s governing documents are those of The Scout Association. They consist of a Royal Charter which in turn gives authority to the Bye Laws of the association and The Policy Organisation and Rules of the Scout Association. The District is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy Organisation and Rules of the Scout Association. The District is managed by the District Trustee Board. The members of which are the charity trustees of the District which is an educational charity. As charity Trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The board consists of 3 independent representatives, Chair, Treasurer and Secretary together with the individual section leader Explorer Units and meets every 3 months. Members of the Trustee Board complete Essential Information, Safety, Safeguarding, GDPR and Trustee Introduction training within the first 5 months of joining the Board. The District Trustee Board exists to support the District Commissioner in meeting the responsibilities of the appointment and is responsible for: - The maintenance of property, if applicable - The insurance of persons, property and equipment, where appropriate - The administration of District finance - Assisting in the recruitment of leaders and other adult support - Appointing any sub-committees that may be required - Appointing Administrators and Advisors other than those who are elected ## **Risk and Internal Control** The District has in place systems of internal control that are designed to provide reasonable assurance against material mismanagement or loss; these include 2 signatories for all payments and where comprehensive insurance cover is provided by the Scout Association. ## **The Purpose of Scouting** Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. ## **The Values of Scouting** As Scouts we are guided by these values: - Integrity – we act with integrity: we are honest, trustworthy and loyal. - Respect – We have self-respect and respect for others - Care – We support others and take care of the world in which we live - Belief – We explore our faiths, beliefs and attitudes - Co-operation – make a positive difference; we co-operate with others and make friends. ## **The Scout Method** Scouting takes place when young people, in partnership with adults, work together based on the Values of Scouting and: - Enjoy what they are doing and have fun - Take part in activities indoors and outdoors - Learn by doing - Share in spiritual reflection - Take responsibility and make choices - Undertake new and challenging activities - Make and live by their promise Maidstone East District encourages both young people and adults to challenge themselves to explore new and exciting activities within their sections and overseas. Where appropriate the district will make a financial contribution. The District meets the Charity Commission’s public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. Recent changes in management of the District is a continuing process as appropriate ## **Financial Review** The District’s policy on reserves is to hold sufficient resources to continue the charitable activities of the District to support its member Groups should anything happen to require such support. Income and Expenditure is monitored regularly, reconciled monthly and reported to every meeting of the Trustee Board. The Trustee Board ensured that the Districts HQ was fit for purpose which incurred extra expense in this financial year. This enable the building to be used for more activities plus more units using the facilities on a weekly basis. Future plans are to increase usage of the HQ. Growth in the district will increase in 2023/24 having opened 3 new sections called Drey’s for 4-6 years old in February 2023 and a further 2 will be opened in September 2023. As well as reducing waiting lists by recruiting new leaders The Trust continues to keep up to date with the governance in the district for the young people and leaders. Pamela Mead Chair Trustee Board 24 August 2023 Maidstone East District Scout Council Receipts and Payments Account For the year 11412022 311312023 Receipts and payments 202212023 Unrestrl¢tcd fund 202112022 Unrestricled fvnds Receipts l)onaUons.18yci*3 and simllarlncome L8$s.'METnb8tshbsub￿￿￿n5p￿d0n 31525 10309 1&722 WoHOJafflburEe2029 ExplL¥erUIyisutso)p￿ns 4516 414S Other&mlarhthmo 8.503 31,897 Sub totsl 3Y.401 Grdnts Ma￿le￿aN¢e grAnt OtrJèrgrJnts 3.¥5 SLth total 3,465 FundraisIDg19mssI Od8il 2-GpDg ¥how 14217 Del&1 &C8mpfees & sundryrece IS,053 7.748 3.776 9hl1 Sub trtt41 31046 11,695 Bank Inietost Iding S•X40ty intste PropBrtyRenllnmrne 750 erlnVe51mBnll￿è Sub total 107 Total Gros5 Income 76,37 si Ass•t and Inv¥8tmairtsalo& Totalrs¢glpts 76.371 51,509 Maidstone East District Scout Council Receipts and Payments Account For th• year 11412022 311312023 Receipts and payments 202212023 UMe5trictsd lunds 202112022 Unre6tr5cted funds Payments Athh su￿￿￿t*￿JtsaV1Vwj Exklcrfwik41Sub5oipkn5 2.912 675 218 874 Iwrtn¢6 + 5.7BI 111.973 10,582 Maierl*andgq￿r￿￿nI Workl Jamboree IY23 15,500 Eutwm R￿￿d5 AGM atwj ￿tree￿penSeS 214 702 2.7&4 Ob)erfx)43detal 2.St.Gwe"s Day 387 155 1.410 S￿1 totsl Fundraising expen&•s l)èlail I-CAM Deiail 2- Gary shrA¥ 13.155 DolQil 3 ¢)th¢rfimdraiSifvJ Sub total Total Gmss Exp•nditurn 7453Z 42.135 Asset and in¥•stm•nt pur¢haMs, •t¢. Totalpaymonts 745Y2 N•t of r8c•lpts/(paymonts) Cash funds lastyear end 8.674 11&741 110,067 C•sh fimds thts year w¥d 120.580 118.741 Statement of assets and liabilities at the end of the year 202212023 202112022 Unrn5triGtod funds Unrofjtrirtgd fvnd$ Cash fund$ 51,138 64173 5,020 17,996 45,481 C8shrFk]aL5 193 447 Totsl cashfunds 118.741 Taxckwn DAbts dub lfomthe thmtyi1￿*U￿trdGrrAlp Insura[￿ Sub totrl Inv*5tment assets lknted invp5tmBn Subtoial Non monetary a888ts for charlty's own us• 225 Land and Bulthrys 17 lknr¥ehKles 00 S￿￿￿￿eqUIpM8￿L f￿n￿UrB btotal 181,725 Liabilities Accthnts nc4 yef 153 Subscrfrthorenthyetpaid OwL%tdd ftt2023-2024 SY5 L￿Th- d8ial 0th9rlKgtlits8s b tc4al 1,935 Conting•nt lilbiliiios fuium oblgations ature Prnt Narr Chair P M A4AyO TreaSU￿r LT700008- Inde￿nd9Tht Examinerf$ Report to th& Tru5te•$ lJuly 20191 England & Wales Template I: Unqualified report for a non-company charity preparing receipts and payments accounts with a gross income of £250.000 or Less in the relevant financial year Independent examiner's report to the trustees of Maidstone East District Scout Council I report to the trustees on my examination of the accounts of the MaidstO¥be East District Scout Council for the year ended 31st March 2023. RÉsponsibiiities and basls of report As the charity trustees of the Maidstone East Distrirt Scout Council you are responsible for the preparation of the accounts in accordantr wtib the requirements of the Charittes Art 2011 l*he ACVI. I report in respect of my examination of the Maidstone East Distrirt Scout Council accounts carried out under sertion 145 of the 2011 Att and in carrying out my examination I have followed all the appticabLe Directions given by the Charity Commission under section 14515llbl of the ACL Independerrt examiner's statement I have completed my examination. I confirm that no materiaL matters have come to my attention in connéetion with the examination giving me cause to believe that In any material respect accountin9 records were not kept in respert of the Maidstone East District Scout Council as requlrèd by section 130 ofthe Art or 2. the accounts do not accord with those records. I have no contsms and have come across no other mattérs in connectton with the examI￿ation to which attention Should be drawn in this report in order to Ènable a proper understanding of thè accounts to be reached. gi9ne Name.. . ReLevant professional quaknfcation or membership of professional bodies Irf anyl- Address.. %r( *fJ£. Date: