## **Trustees Annual Report For the financial year ending 31[st] March 2022** **Charity Name: Charity Number** Maidstone East District Scout Council 1022013 ## **The District Executive committee (Trustees)** District Chair Pam Mead District commissioner Linda Waring District Treasurer Patrick Mayo District Secretary Ian Wickenden DECS Mark Price District Youth Commissioner Kat Price District Network Commissioner Ben Homewood ADC cubs Julie McGowan ADC Beavers Jane Griffiths ADC Scouts Rob Hewitt GSL Representatives Alison Dickerson Matthew Paramor D of E Adviser Youth Representative Heather Brooks The District’s governing documents are those of The Scout Association. They consist of a Royal Charter which in turn gives authority to the Bye Laws of the association and The Policy Organisation and Rules of the Scout Association. The District is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy Organisation and Rules of the Scout Association. The District is managed by the District Executive Committee. The members of which are the charity trustees of the District which is an educational charity. As charity Trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the individual sectional leaders and meets every 3 months. Members of the Executive Committee complete Essential Information training within the first 5 months of joining the Committee. The District Executive Committee exists to support the District Commissioner in meeting the responsibilities of the appointment and is responsible for: - The maintenance of property, if applicable - The insurance of persons, property and equipment, where appropriate - The administration of District finance - Assisting in the recruitment of leaders and other adult support - Appointing any sub-committees that may be required - Appointing Administrators and Advisors other than those who are elected ## **Risk and Internal Control** The District has in place systems of internal control that are designed to provide reasonable assurance against material mismanagement or loss; these include 2 signatories for all payments and where comprehensive insurance cover is provided by the Scout Association. ## **The Purpose of Scouting** Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. ## **The Values of Scouting** As Scouts we are guided by these values: - Integrity – we act with integrity: we are honest, trustworthy and loyal. - Respect – We have self-respect and respect for others - Care – We support others and take care of the world in which we live - Belief – We explore our faiths, beliefs and attitudes - Co-operation – make a positive difference; we co-operate with others and make friends. ## **The Scout Method** Scouting takes place when young people, in partnership with adults, work together based on the Values of Scouting and: - Enjoy what they are doing and have fun - Take part in activities indoors and outdoors - Learn by doing - Share in spiritual reflection - Take responsibility and make choices - Undertake new and challenging activities - Make and live by their promise Maidstone East District encourages both young people and adults to challenge themselves to explore new and exciting activities within their sections and overseas. Where appropriate the district will make a financial contribution. The District meets the charity Commission’s public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. Recent changes in management of the District is a continuing process as appropriate ## **Financial Review** The District’s policy on reserves is to hold sufficient resources to continue the charitable activities of the District to support its member Groups should anything happen to require such support. Income and Expenditure is monitored regularly, reconciled monthly and reported to every meeting of the Executive committee. Future plans are to add to the list of Trustees following new appointments to the Executive committee, and to increase support for Groups/Units throughout the District as required. The District’s sections overall increased in growth by 33%. We are now looking forward to increasing growth again by opening new sections for 4-6 year of age within the groups for the following year. Training, safeguarding and safety for all concerned still a priority. Planning for future events within the district are in hand with financial help available if required. Pamela Mead District Chair 10th September 2022 Maidstone East District Scout Council Receipts and Payments Account For the y•aT 0110412021 To 3110312022 R•cgipts Donatlon¥.1ogael•s and $lmllBrlncome mbershiD sub5CriPbon$ 30.312 24013 Les5'.M8mb8r¥hip paijon lNthVCwrtylArè*Dtsl￿I) 29,156 19.952 I rgts1 156 <061 Dondtiont + Imn&twPlde pa￿t0 Dlslrtct 1&722 19NVJ c1ft￿o Wllrfd Jamboree 2028 5.S16 oth81 4mil£rlnpyn¢ 8,S03 ¥1.B97 $ub total Grart8 m85nten￿*0ornnl Otherwts Subtotal 150 Fundrais1ng19ro￿I Dfjtq￿ 2. GEny 1.5Z6 Detail 2-C8mpl8sy&surtyreceVs & Gilw k4} 7,74 3,1112 OthÈrfrJndra&insaciMYes Sub lotal 16.872 Invesknght In¢omo St￿]ElyIN1ei8￿t Th9SC(4rt A$8wiaihJp Sthrt.T£mi h￿St￿￿tS￿[¥1ee 156 PrnpetyR6ntlncom8 750 Olh8rlnvgsim8nl Incoffle Sub totsl Total Grous Incom• Assetand Invostmohi 18108. 0 Maidstone East Distrlcl Scout Council Receipts and Payments Account Forthe year from 011W2021 3110312022 Payment5 Charltsble Payments programmeaDdathryV 398 Adull8LVWrtand exffirsl IQ81 &033 R9nt 874 722 El￿thi￿and Ga$ 1.83J 4,895 4551 Rep21r9 and Renewth5 14562 4350 Mai£riEls equIpm￿t Worfd Jarn￿rg9 20¥d Eurojam R6fvrK16 DoTkngti¢n8 702 Ot￿rI￿d￿l21Il- 8&*J8s purtha6e l Ne1%￿k￿raNg5 2.973 312 lYhEr￿st3detsII S.155 *ts115hort Sub tolal 013 FuntlralB]ng e¥PBn5eg Detail 1 D4BII 2- Gsr¥ hfjrfvlld￿IsIng Subtotal Total Gross Ey•ndlture Z.BJS 33 Asgot and Invealrnent purchases, etc. Totalpayments 42.83S 21433 Net ofrocW(p•ym￿ts) Cash fuThJs lost yèar end 1,674 29.251 110,067 80,816 Cash fvnds thls year •nd 111,741 110.D6 Maldstone East Di5triGt Scout Council Rgcoipts and Payments Account Forthoyur from 1111Tr412021 To 31ffOY2Y22 h fvnds 44? 4741 114 OdwM0￿a580ts Subtotsl Sub trotsl 2a• hrys 174. 170 11.ofpj >Jb *olBI 191.726 LF4blllV• con￿￿￿￿￿1 IlabllS11•• *hd obl1gthn9 Prfnl Namè LT71XKK16. Irthp￿ Examv*s Rewt to the Trustee5 Uufry 20191 England & Wales Template I: Unqualified report for a non-company chatity preparing receipts and pawnents accounts with a gross income of £250.000 or less in the ￿levant financial year Independent examinerfs report to the trustees of Maidstone East District Sc(Mrt Council I reportto thetnjstees on my exJninaton ofthe of the Maidstone East District Scout Council forthe yearended 31-'. March 2022. Responsibilities and basis of report A5 the charrty trustees ofthe Maidstone East District Council are resp)nsibleforthe preparation ofthe accounts in accordance with the requirements ofthe Charites Art 2011 fthe Ac￿. I report in respect of my exarnination of the Vaiclstone Fa¢t DI￿.rI.&, Scout fo""c accourrts carried txrt under section 145 of the 2011 Act and in carrying out my examination I havefdlowed ￿1 the applicable Directions given by the Charity Commission under section 14515llbl of the ACL Independent examinerfs statem I have completed my examinatiorL I confimi that rKJ Material matters have come to my attention in conneclion with the examination giving me cause to believe that ¥n any m*erial respect accounting r￿ordS We￿ r¥)t kept in respect of the l.laid£tone East District Scout Council as rg]uired ￿ section 130 ofthe Artor 2. the accounts do not accord wrth t￿se records. I have no Cor￿emS and have come across no ottEr matter5 in conneclion wtlh the examination to vthith attention sholtld be Signed.. Name. SITT￿￿ &an5 Relevant professional qualffKation or membetship of prDfe5sh)nal bodies lrfanyl: ACMA Address.. 8 Dawkins Drive. Stsplehurs( TonbrKtge. Kent TN12 OFZ Date: IV August 2022