## **Trustees Annual Report For the financial year ending 31[st] March 2021** **Charity Name: Charity Number** Maidstone East District Scout Council 1022013 ## **The District Executive committee (Trustees)** District Chair Pam Mead District commissioner Linda Waring District Treasurer Malcolm Cates District Secretary Jane Griffiths DECS Mark Price District Youth Commissioner Kat Price District Network Commissioner Ben Homewood ADC cubs Ann Seales ADC Beavers Jane Griffiths ADC Scouts Rob Hewitt GSL Representatives Eric Seales Matthew Paramor D of E Adviser Youth Representative Heather Brooks The District’s governing documents are those of The Scout Association. They consist of a Royal Charter which in turn gives authority to the Bye Laws of the association and The Policy Organisation and Rules of the Scout Association. The District is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy Organisation and Rules of the Scout Association. The District is managed by the District Executive Committee. The members of which are the charity trustees of the District which is an educational charity. As charity Trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the individual sectional leaders and meets every 3 months. Members of the Executive Committee complete Essential Information training within the first 5 months of joining the Committee. The District Executive Committee exists to support the District Commissioner in meeting the responsibilities of the appointment and is responsible for: - The maintenance of property, if applicable - The insurance of persons, property and equipment, where appropriate - The administration of District finance - Assisting in the recruitment of leaders and other adult support - Appointing any sub-committees that may be required - Appointing Administrators and Advisors other than those who are elected ## **Risk and Internal Control** The District has in place systems of internal control that are designed to provide reasonable assurance against material mismanagement or loss; these include 2 signatories for all payments and where comprehensive insurance cover is provided by the Scout Association. ## **The Purpose of Scouting** Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. ## **The Values of Scouting** As Scouts we are guided by these values: - Integrity – we act with integrity: we are honest, trustworthy and loyal. - Respect – We have self-respect and respect for others - Care – We support others and take care of the world in which we live - Belief – We explore our faiths, beliefs and attitudes - Co-operation – make a positive difference; we co-operate with others and make friends. ## **The Scout Method** Scouting takes place when young people, in partnership with adults, work together based on the Values of Scouting and: - Enjoy what they are doing and have fun - Take part in activities indoors and outdoors - Learn by doing - Share in spiritual reflection - Take responsibility and make choices - Undertake new and challenging activities - Make and live by their promise Maidstone East District encourages both young people and adults to challenge themselves to explore new and exciting activities within their sections and overseas. Where appropriate the district will make a financial contribution. The District meets the charity Commission’s public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. Recent changes in management of the District is a continuing process as appropriate ## **Financial Review** The District’s policy on reserves is to hold sufficient resources to continue the charitable activities of the District to support its member Groups should anything happen to require such support. Income and Expenditure is monitored regularly, reconciled monthly and reported to every meeting of the Executive committee. Future plans are to add to the list of Trustees following new appointments to the Executive committee, and to increase support for Groups/Units throughout the District as required. Now that face to face scouting has been restarted focus is on safety for all concerned. Planning for future events within the district are in hand. Pamela Mead District Chair 14[th] September 2021 LT71KJ006. Rwrt to the Trustees (Juty 20191 England & Wales Template I: Unqualified report for a non-company charity preparing receipts and payments accounts with a gross income of £250,000 or less in the relevant financial year Independent examinerfs report to the trustee5 of Maidstone East District Scout Council I report to the tnjstees on my examirbation of the ￿counts of the l.labdstone East District Scout Council forthe year ended 31- Mfj￿h 2C,2 1 Responsibilities and basis of report As the charttylrustees of the Maidstone East Chstrict knrt Council w)u are re¥xJn5ibleforthe preparation of the accounts in accordance with the requirements ofthe Charitses Act 2011 Ilhe Adl. l ￿port in respert of my examination of the f3r! nirtr*c+. S￿￿..* J?c'l accounts carried out under section 145 of the 2011 Act ar￿ in carying out my examination I have fdlowed the applicable Directions given by.the Charity Commission under section 14515llbl of the Act Indeper￿ent examinerfs statement I have completed my examination. I confifm that no material matters have come to my attention connection with the examinatiorh gwing me cause to bdTreve that in any material respect accounting records were r￿t kept in re5pEd of the '.1 .#4'.oi)e East District Scout Council as required by section 130 of the Ac(. or 2. the accounts ¢J) Tr)t accord with those records I have no concems and have come acrDSS fKJ 0￿r matters in conrthn wrlh examination to which attention Should be drawn in this report in order to enatrAe a proper urKJer5tandirrfJ ofthe ￿Unts to bt ￿a￿thed. Signed: Name: Simon Evans Relevant professional qualification or membership of profeswnal bodies rrf any): ACMA Address.. 8 Dawknns Drive. Stsplehurs( TOnbr￿e. KenL TN12 OFZ Date: V August 2021