2021-08-31-accounts

Minutes of Annual General Meeting held on 6[th] September 2021 and Trustees Report for year ended 31[st] August 2021

This also incorporates covers the Extraordinary General Meeting called for the same date.

Present.

Staff members: K Clarke, K Hassell, P Mullins, Brogan Latham and H Cory.

Trustees: C Fox Chairman, R Shelton Treasurer, R Hutt.

Parents: A total of 22 parents were present.

Managers report.

The last 12 months continued to be challenging with the ongoing effects of COVID. Whilst it had been encouraging to see the children returning this had placed extra pressure on staff with additional hours being worked in order to achieve the required bubbles. Overall, the children did not seem too badly effected and readily adapted to the requirements of health and safety.

Greater emphasis had been placed on those children who were going onto school placements, as it was felt they need the extra time to get used to their forthcoming new surroundings.

Were possible we tried to have the children outside in the fresh air and undertook a number of activities which were enjoyed by all, and we hope to do this more often in future.

Regular updating of the children’s progress was reported to parents by way of Tapestry system, and we have received good feedback on this.

Looking forward to the coming year we are faced with new challenges but with the number of children now on the increase we hope we can get back to some normality and offer the children and parents a sensible curriculum to help them learn and enjoy.

Treasurers report

Draft copies of the 2021 accounts were distributed.

Income from fees remained at roughly the same figure as 2020 although a shift upwards in fees paid directly by parents with funds from Bucks CC reducing. A great effort from parents with fundraising seeing £2,127 being raised. Overall income saw a reduction over 2020 of £4840 with no grants being applied for this year.

A loss of £7670 is shown for the year this predominately due to higher staff costs. This would been initially budgeted for at a level of £52,000 based on the number of children attending preschool but we had to ask staff to work substantial additional hours due to COVID protocol. In addition, two members of staff moved from being on apprenticeship pay to minimum wage.

Overall, we are well placed for the coming year.

Chairmans report

The Chairman thank all those present and passed on a huge thanks to the staff who had achived

Dear Parent,

Thank you for attending our meeting on 6 the September. We are now in a position to talk to you about the options for the pre-school going forward and hopefully we can come together at the meeting to make a decision on how we do that. We have had very positive discussions with Aktiva about them taking on the pre-school and we have also managed to attract some very good candidates to replace Karen and Carol. I think the possibilities for the pre-school continuing are looking much brighter than before our last meeting. If the decision reached is to install a new pre-school leader and not going with Aktiva we will need to form a new committee at the meeting and while Roger the treasurer would remain all other committee roles would need filling on the evening. Karen sent out details of these roles in an email following our last meeting.

Please can I ask you to attend a meeting at the pre-school on Tuesday 5 the October at 7.30pm.

- Buckingham Pre School Playgroup

Income and Expenditure Statement For the Year ended 31st August 20

Income Fees Bucks CC Fundraising Milk Rebate T Shirt and Uniform Sale Grants Interest Received Xmas Party Donations Expenditure Consumables T Shirt and Uniform Equipment Purchases Large Equipment Special Equipment Wages Paye Pension Rent Accountancy Printing Postage and Stationary Telephone Travel Expenses Staf Training Additional Learning items Insurance Licence and Subscriptions Cleaning and Hygiene CRB Checks Snacks and Milk Computerr Software Entertainment Staf Entertainment Gifts Total income less expenditure Bank and cash balances 31 August 2020 Represented by General Fund Reserve Cash	52365 2882 1161	52365 2882 1161		2021
				19802 41313 2127 115 17 469
				63843
				799 183 383 56408 9824 862 120 72 647 294 617 190 173 32 408 276 225
				71513
				-7670 59776
				52106
				37183 14836 87
				52106

021

2020 11468 49516 599 67 30 6926 25 52 68683 802 153 275

48749 1544 1392 51685 7847 1314 192 72 -15 294 616 210 388 26 328 174 115 10 64486 4197 55579 59776 44897 14836 43 59776	48749 1544 1392 51685 7847 1314 192 72 -15 294 616 210 388 26 328 174 115 10 64486 4197 55579 59776 44897 14836 43 59776
	64486
	4197 55579
	59776
	44897 14836 43
	59776

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Independent Examiner's Report g Report to the trusteesl members of .Buckingham Pre-school Playgroup On accounts for the year ended 31 St August 2021 Charity no (if any) 1021859 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 31st August 2021. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent I have completed my examihation. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act. or the accounts did not accord with the accounting records. or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: 27 June 2022 Name: Henry Cooper, on behalf of Birchcooper Accounting Services Limited Relevant professional qualification(s) or body (if any): FMAAT Address: Midsummer Court, 314 Midsummer Boulevard Milton Keynes, MK9 2UB IER Oct 2018 Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. None