## **ILKLEY YOUTH AND COMMUNITY ASSOCIATION**
Registered Charity No. 1021673
TRUSTEES ANNUAL REPORT FOR THE YEAR ENDING 31 MARCH 2023
**Governing Document:** Constitution dated 11[th] July 1992
## **Officers and Management [Charity Trustees] Committee:**
**Chairman:** Martin Smith, Hon **Secretary: Hon Treasurer** : Kate Butler,
**Management Committee;** D Pawson apols plus chairman and Kyle Green, Stephen Butler retired. **Custodian Trustees:** Cllr M. Gibbons,
**Bankers:** CAF Bank Ltd, Kings Hill, West Malling, Kent. And Barclays’ bank Shipley **Independent Examiner:** SKS Bailey absorbed Clough Tomblin & Co, NatWest Bank Chambers, The Grove, Ilkley
**Objects:** The establishment of a Youth and Community Centre in Ilkley. The maintenance and management of, or by co-operation with others, the maintenance and management of the Centre. Now including the Children’s Centre] The centre will provide opportunities for education and exercise for the Community as a whole and especially for young people and disability access groups as well as Baby Sensory, Martial Arts providers and All Saints preschool.
**Organisation:** All Officers, Management and Custodian Trustees are wholly voluntary and co-operate with paid staff of the local statutory authority Bradford Council.
**Activities:** Further the objects of the Association, activities in the ‘Warehouse’ have involved the Bradford Council Youth Club, the Kokoro Academy Martial Arts Group, Ilkley Grammar School, and the ‘Churches together Ilkley’ and two children’s renting companies relating to Baby Sensory including All Saints Preschool early years. Meetings have been held with representatives either by email or as activities required during the pandemic and now in person. We house the All Saints preschool club and occasionally respite sessions for the disabled local group LS29. Since Dec 19 all meetings were cancelled due to Corona-19 actions were by email and since March 23 in person.
**Financial Reserves:** Adequate funds shall be kept by the Custodian Trustees to cover any anticipated internal repairs arising from any Lease held by the Association. As an Association we are now managing the site and the Children’s centre with the rent from lettings’ retained for service required. The site is owned by Bradford and is rented by the association for the sum of £100per annum.. The General Fund reserve shall not normally exceed committed and anticipated requirements to ensure that the objects of the Association continue to be focus of its activities.
**Review:** The Warehouse. With the co-operation of Council Officers and the Association, links continue to develop with local Primary and Secondary schools to ensure that awareness of the Youth service being available at the Warehouse. A Summer [held in August] development sessions in the form of a Summer of Fun to keep children entertained and parents respite during that month – funded by local Rotary grants, Town Council and others. We support the increasing number of Youth club activities for the 30 to 40 Youths who attend three meetings a week. The plans for the Construction of a long standing project of a sports hall is held in abeyance, although the levelling of the rear activity yard , funded by Local Authority grant is to commence once a contractor is available. Funds are available for solar panels on the flat roof.
**Custodian Trustees:** Lease is in place with the Local authority [BMDC}at £100 per annum which now including the Children’s Centre. The Community Asset Transfer[CAT] deal with the council for 40 years has now being restarted in 2023. We will then need to review our standing as a CIC [companies house] to a CIO [ monitored by the Charity Commissioners’ only] still ongoing. As seen for the attached we are in the process of adding Trustees and members to ensure we have capacity and governance again following the resignation of the last treasurer appointing Kate Butler and now change the signing mandate to two from three signatures. Since 2022 Stephen Butler has retired and a replacement is being sought.. This year we have had a reorganisation within our accountants office so all our reporting of financial details this year is late and for this we apologise on their behalf.
**UPDATE:** We have been able to increase our client base with new organisation on the basis of breakeven but from then onwards the Children’s Centre is now running at a balanced cost and rent on a rolling basis. **As of 31 March 23 our financial position is sound as per the attached Authorised Accounts.** During Covid we carried out Free School meal distributions at Christmas 2020 and Easter 2021.
Martin Smith Chairman
28 July 2023
## **Unaudited Financial Statements for the Year Ended 31 March 2023**
**for**
**IYCA CIC**
**IYCA CIC**
**Contents of the Financial Statements for the Year Ended 31 March 2023**
||**Page**|
|---|---|
|**Income Statement**|1|
|**Balance Sheet**|2|
|**Chartered Accountants' Report**|4|
|**Detailed Income and Expenditure Account**|5|
|**Detailed Balance Sheet**|6|
**IYCA CIC**
## **Income Statement for the Year Ended 31 March 2023**
||**31.3.23**|31.3.22|
|---|---|---|
||**£**|£|
|**TURNOVER**|**15,290**|16,038|
|Other income|**36,676**|7,843|
|Cost of raw materials and consumables|**(1,481)**|(1,256)|
|Other charges|**(11,250)**|(8,814)|
|Taxation|**(487)**|(1,395)|
|**SURPLUS**|**38,748**|12,416|
Page 1
**IYCA CIC (Registered number: 10099155)**
## **Balance Sheet 31 March 2023**
|**FIXED ASSETS**
**CURRENT ASSETS**
**CREDITORS**
Amounts falling due within one year
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
**RESERVES**|**31.3.23**
**£**
**86,064**
**(16,543)**|**£**
**1**
**69,521**
**69,522**
**69,522**|31.3.22
£
46,828
(16,055)|£
1
30,773|
|---|---|---|---|---|
|||||30,774|
|||||30,774|
## **NOTES TO THE FINANCIAL STATEMENTS**
## 1. **STATUTORY INFORMATION**
IYCA CIC is a private company, limited by guarantee, registered in England and Wales. The company's registered number and registered office address are as below:
**Registered number:** 10099155 **Registered office:** 102 Kings Road Ilkley LS29 9BZ
## 2. **AVERAGE NUMBER OF EMPLOYEES**
The average number of employees during the year was NIL (2022 - NIL).
The company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2023.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2023 in accordance with Section 476 of the Companies Act 2006.
The director acknowledges his responsibilities for:
- (a) ensuring that the company keeps accounting records which comply with Sections 386 and 387 of the Companies Act 2006 and
- (b) preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the company.
continued...
Page 2
**IYCA CIC (Registered number: 10099155)**
## **Balance Sheet - continued 31 March 2023**
The financial statements have been prepared in accordance with the micro-entity provisions.
The financial statements were approved by the director and authorised for issue on 29 September 2023 and were signed by:
B M Smith - Director
Page 3
**Chartered Accountants' Report to the Director on the Unaudited Financial Statements of IYCA CIC**
In order to assist you to fulfil your duties under the Companies Act 2006, we have prepared for your approval the financial statements of IYCA CIC for the year ended 31 March 2023 which comprise the Income Statement, Balance Sheet and the related notes from the company's accounting records and from information and explanations you have given us.
As a practising member firm of the Institute of Chartered Accountants in England and Wales (ICAEW), we are subject to its ethical and other professional requirements which are detailed within the ICAEW's regulations and guidance at http://www.icaew.com/en/membership/regulations-standards-and-guidance.
This report is made solely to the director of IYCA CIC in accordance with our terms of engagement. Our work has been undertaken solely to prepare for your approval the financial statements of IYCA CIC and state those matters that we have agreed to state to the director of IYCA CIC in this report in accordance with ICAEW Technical Release 07/16AAF. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than IYCA CIC and its director for our work or for this report.
It is your duty to ensure that IYCA CIC has kept adequate accounting records and to prepare statutory financial statements that give a true and fair view of the assets, liabilities, financial position and profit of IYCA CIC. You consider that IYCA CIC is exempt from the statutory audit requirement for the year.
We have not been instructed to carry out an audit or a review of the financial statements of IYCA CIC. For this reason, we have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the statutory financial statements.
Walker Broadbent Associates Chartered Accountants Lencett House 45 Boroughgate Otley West Yorkshire LS21 1AG
29 September 2023
This page does not form part of the statutory financial statements
Page 4
**IYCA CIC**
## **Detailed Income and Expenditure Account for the Year Ended 31 March 2023**
|**Rents received**
**Cost of sales**
Event expenses
Free school meals
**GROSS SURPLUS**
**Other income**
Donations
Other grants received
Grant from BMDC
Deposit account interest
**Expenditure**
Rent
Rates and water
Insurance
Telephone and internet
Post and stationery
Repairs and renewals
Household and cleaning
Accountancy
**Finance costs**
Bank charges
**NET SURPLUS**|**31.3.23**
**£**
**1,481**
**-**
**620**
**1,050**
**35,000**
**6**
**-**
**621**
**427**
**1,551**
**-**
**5,861**
**2,205**
**513**|**£**
**15,290**
**1,481**
**13,809**
**36,676**
**50,485**
**11,178**
**39,307**
**72**
**39,235**|31.3.22
£
569
687
7,516
327
-
-
700
168
608
1,721
3
2,650
2,050
810|£
16,038
1,256|
|---|---|---|---|---|
|||||14,782
7,843|
|||||22,625
8,710|
|||||13,915
104|
|||||13,811|
This page does not form part of the statutory financial statements
Page 5
**IYCA CIC**
## **Detailed Balance Sheet for the Year Ended 31 March 2023**
||**31.3.23**|31.3.22|
|---|---|---|
||**£**|£|
|**FIXED ASSETS**|||
|Computer equipment|**1**|1|
|**CURRENT ASSETS**|||
|Other debtors|**405**|405|
|Barclays Bank|**81,330**|41,865|
|CAF bank|**4,329**|4,558|
||**86,064**|46,828|
|**CREDITORS**|||
|**Amounts falling due within one year**|||
|Tax|**(1,882)**|(1,395)|
|Other creditors|**(14,180)**|(14,180)|
|Accruals and deferred income|**(1)**|-|
|Accrued expenses|**(480)**|(480)|
||**(16,543)**|(16,055)|
|**NET CURRENT ASSETS**|**69,521**|30,773|
|**TOTAL ASSETS LESS CURRENT**|||
|**LIABILITIES**|**69,522**|30,774|
|**NET ASSETS**|**69,522**|30,774|
|**RESERVES**|||
|Income and expenditure account|**69,522**|30,774|
This page does not form part of the statutory financial statements
Page 6
IYCA CIC
Independent Examiner's report OD the unaudited financial gtatements
To the Board of Directors of tYCA CIC
This report on the fInala1 ststements of IYCA CIC for the year elld 31 Mgrch 2023
is in respect of an examination Tled out under s.145 of The Charities Act 2011 ('Xhe
Act").
RESPECTIVE RESPOliStBJLfTIES OF DIREcfoiLS AIW EXAMTR
The directors are rgsponsible for thepTepardtion ofthe financial statements. The dir¢¢tors consider
that an audit is not required for this period under s.144(2) of the Act and tbat an independent
examination is need.
It is my SpOnSibl1ty to
(l) Examine the finwial statements (under S. 145(5) (b) of the Act).
(2) Follow the priwtur¢s laid down in the General DirectioL8 given by the Charity
Commissiofy and
(3) To state whether particular ntterS have come to my attention.
BASIS OF IYDEPENDENT EXAMINER*S REPORT
My examination was carried out in accordance with the Genernl Direciion8 gtven by the Charity
CommissÈoners under $.145 of the Act. An examination includes a review of tbe accounting
records kept by the directors and a comperi80n of the financial statements with those records. It
also includes considering any unusual items or disclosures in the financial stat¢m¢nts and seeking
explanations from the directors concerning any such matters. The proceAluKs undcrtaken do not
provide all the cviden¢¢ that would be reTed in an audiL and consequently I do not expre an
audit opinion on the view gtv¢n by the financial statements.
INDEPENDENf EXAMINERgS STATEMENT
In the COUTSe of my ¢xamiDatioffj no rnatter has come to my altentio
(i)
Which giv&8 nle reasonablo ¢ause to believe that in any material 4)ect the
requirements
to keep accounting records in accordance with 2. 130 of the ACL and
b. lo pr¢pare fllwn¢ial sta*rnenls which accord with tbe accounting records and
which comply w'ith the regulation5,
have not been met. OT
(2)
to whic]5 I my Opinio attention should be drawn in order to enable 8 proper
understanding of the fula1 statements to be reached.
Malcolm V Walker
Chartered A¢count&nt
Lencett House
45 Borougbgat¢
Otley
West Yorkshire
LS21 IAG
B Mus FCA
Dat¢.. 29 Sq)t¢mkr 2023