2025-03-31-accounts - Herlington Community Association

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4] we ae : Trustees’ Annual Report for the period ( vile . Period start date Period end date ie From 91 04 2024 531 03 2025

section A

Reference and administration details

Charity name Herlington Community Association

Registered charity number (if any)| sst021653—sC

_ Charity's principal address| Herlington Community Centre

Herlington Centre, Orton Malborne Peterborough —SC*PEROPWSSSS Postcode

Names of the charity trustees who manage the charity

: Dates acted if not for whole Name of person (or body) entitled || Tracey Henderson | Chairperson |_| Membership aCC nfo OO™C™—OYOCOCOCOOCOOCOCSdS 5 a a GC OG Ca DO

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Section B Structure, governance and management
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Description of the charity’s trusts

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Type of governing document Constitution
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Trustee selection methods Elected & Co-opted
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Additional governance issues (Optional information)

You may choose to include The Association is managed by its 3 Office d 5 Managing Trustees additional information, where GGIAROR FS THEE EA OY ik e l SS St aging lrustees. Fava, BBOUL The building is managed by a paid Centre Manager, and 2 part time e policies and procedures cleaners. adopted for the induction and training of trustees: The Association. also employs 1 part time; coffee morning coordinator.
e the charity's organisational structure and any wider network with which the charity works;
relationship with any related parties:
e trustees’ consideration of major risks and the system and procedures to manage them.

Section C

Objectives and activities

The objects of the Association are:

to promote the benefit of the inhabitants of the Orton’s and the neighbourhood defined “the area of benefit” without distinction of sex or of political, religious or other opinions by associating the local authorities, voluntary organisations and inhabitants in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for

Summary of the objects of the ina said inhabitants. a ee 2. Establish or secure the establishment of a Community Centre g g (hereinafter called “the Centre”) and to maintain and manage the same (whether alone or in co-operation with the local authority or other person or body) in furtherance of these objects.

Promote such other charitable purposes as may from time to time be determined. The Association shall be non-party in politics and non-sectarian in religion, and not to discriminate in race or gender. ;

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The Managing Trustees have paid due regard to the guidance issued by the Charity Commission on the public benefit in the advancement of community development. Summary of the main Make the building available for hire to local groups, individuals, and activities undertaken for the commercial hirers that provide a service for the local community. public benefit in relation to these objects (include within | Make the building available for the local community to hire at affordable this section the statutory prices. declaration that trustees have had regard to the guidance The Association has affiliated and non-affiliated groups that supply a issued by the Charity varied selection of activities for the local community, such as Pre-school, Commission on public High Heritage, Beavers, Christian Presence Church, Bulgarian School, benefit) . activitiesKung Fu forSchool,the localShalomcommunity,Ministries,suchandas nationalGKR Karate,groups& Slimmingproviding World.

The Association also run a successfully coffee morning one morning per week.

Additional details of objectives and activities (Optional information

All the volunteers have made a valuable contribution to keeping the Association viable, generously giving their time to ensure the centre runs smoothly—particularly during these uncertain times regarding the future of community centres within the Peterborough City Council area.

Although the Association has seen a reduction in committee members following the departure of some user groups from the centre, it is now looking to openly advertise for new committee members in order to strengthen and support the existing team.

You may choose to include further statements, where relevant, about:

e policy on grantmaking; e policy programme related investment;
e contribution made by volunteers.

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Section D

Achievements and performance

Summary of the main achievements of the charity This year, the Association has made a profit, mainly due to an increase in during the year user groups and, in particular private party/ function bookings. The centre has been well used and continues to serve the whole community effectively.

The Community Asset Transfer (CAT) is still pending, but there has been some positive movement following a restructure at Peterborough City Council. The Association has been contacted by members of the Estates Team and presented with a new set of Heads of Terms. While this is encouraging, it does mean that negotiations will have to begin again from scratch. Unfortunately, one downside is that the Council is now proposing to charge rent for the building—above the peppercorn rent that was originally agreed.

Meetings have generally been well attended, with everyone contributing ideas and suggestions. However, attendance has declined slightly following the departure of some user groups.

The Association continues to seek new volunteers to join the committee and assist with the running of the centre. Recruitment, however, remains a Challenge.

Overall, it has been a good—f relatively quiet—year for the Association.

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Section E

Financial review

Brief statement of the The Associations aim is to have at least 33% of previous year’s charity’s policy on reserves expenditure in reserve, and this is constantly monitored. Details: osof any funds materially N one in deficit Further financial review details (Optional information) You may choose to include =| The main source of fundraising has been hiring the building to private additional information, where hi S Weis Sou val he ul ear ae DEST BEING We BUNGIE ee relevant about ires, commercial hires, regular user groups. e the charity's principal _ The funds have made sure the Associations remains viable throughout sources of funds (including the financial year. any fundraising);
e how expenditure has A surplus is being built up to aid the Association with the Asset Transfer/ supported the key objectives | Lease, and the initial costs. of the charity; , ; , The number of user groups and private functions has increased this
e investment policy and financial year, with greater foot fall through the centre, the centre objectives including any continues to be the hub of the community and is always well used. ethical investment policy adopted.
Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

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Signed on behalf of the charity’s trustees
Signature(s) ! \ fo
Full name(s)| Tracey Henderson Paul Howlett
etc)
Date| 54/44/2025
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HERLINGTON COMMUNITY ASSOCIATION HERLINGTON COMMUNITY CENTRE ORTON MALBORNE PETERBOROUGH PE2 5PW

INDEPENDENT EXAMINED ACCOUNTS REPORT FOR THE YEAR ENDED 31ST MARCH 2025

HERLINGTON COMMUNITY ASSOCIATION

Index

Receipts and Payments
Statement of Assets and Liabilities
Independent Examiners Report

HERLINGTON COMMUNITY ASSOCIATION RECIEPTS AND PAYMENTS FOR YEAR ENDING 31 MARCH 2025

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||||||||| |---|---|---|---|---|---|---|---| |income|2024/25|2023/24| |Centre|Hire|64,751|55,417| |Cash|Back|-|Virgin|Money|Account|2|-| |Peterborough|City|Council|-|Grant|:|2|500| |Total Income|64,753,|"55,917| |Expenditure|2024/25|2023/24| |Wages|&|HMRC|31,506|30,828| |Pension|-|NEST|1,045|921| |Electricity|7,845|8,635| |Gas|3,442|3,480| |Water|1,548|1,270| |Waste|Services|1,277|759| |Phone|&|Internet|648|612| |Insurance|670|865| |Cleaning|Equipment|/|Materials|1,655|2,052| |Accounting|Services|624|642| |Maintenance|/|Repairs|144|156| |Equipment|2,251|2,000| |Postage|&|Stationary|125|184| |Petty|Cash|-|200| |Hot|Water|Boiler|Rental|368|“| |Pest|Control|1,201|480| |Misc.|Expenditure|59|120| |Total|Expenditure|~~|54,408|53,202| |Net|Surplus|for the|Year|10,345|2,715|1|

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HERLINGTON COMMUNITY ASSOCIATION STATEMENT OF ASSETS AND LIBILITIES AS AT 31 MARCH 2025

MONETARY ASSETS

	Virgin Money Current Account	36,846
,	Petty Cash	-
	NETASSETS/(LIABLITIES)	36,846
DEBTORS
	Hire of Hall	42
LIABILITIES
	None	-
NON-MONETARY	ASSETS
	Furniture&Equipment	10,059

Independent examiner's report on the accounts

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Report to the trustees/ | Herlington Community Association
members of
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On accounts for the year | 31st March 2025 Charity no | 1021653 ended
Respective responsibilities The charity's trustees are responsible for the preparation of the accounts. of trustees and examiner The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that
. an independent examination is needed. It is my responsibility to: e examine the accounts under section 145 of the Charities Act, e to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
- e to state whether particular matters have come to my attention.
Basis of independent My examination was carried out in accordance with general Directions examiner’s statement given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
examiner's _|n connection with my examination, no matter has come to my attention; statement

Independent examiner's

which gives me reasonable cause to believe that in, any material respect, the requirements: e to keep accounting records in accordance with section 130 of the Charities Act; and

e to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or

to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

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Signed: CA
Date: 29'" September 2025
Name: RM Accountancy Services
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