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2024-03-31-accounts

Cheltenham District Scout Council Annual Report 2023-2024

Charity registration number: 1021577

Trustees’ Annual Report for the year to 31 March 2024

Reference and Administrative details

Charity name Cheltenham District Scout Council Cheltenham District Scout Council
Registered charity number 1021577
Charity’s principal contact 6 Sappercombe Lane 6 Sappercombe Lane
address Charlton Kings
Cheltenham
Gloucestershire
GL53 8LY
Tel: 01242224874
Email: secretary@cheltenham-Scouts.org.uk
Website: www.cheltenham-Scouts.org.uk
Objectives and Activities
Summary of the purposes of To promote the development of young people in achieving
the charity as set out in its their full physical, intellectual, social, and spiritual potentials,
governing document (Royal as individuals as responsible citizens and as members of
Charter of 4thJanuary 1912) their local, national, and international communities.
Summary of the main See achievements and performance below.
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.
Statement confirming The Trustees have considered the Charity Commissioner’s
whether the trustees have guidance on public benefit, including the guidance “public
had regard to the guidance benefit running a charity” (PB2). The Trustees are of the
issued by the Charity view that, as all the activities of the Scout Council are
Commission on public directly or indirectly those of advancement of young people
benefit to give skills for life, they are therefore for the public benefit.

Objectives and Activities

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Contents

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|||| |---|---|---| |District Lead Volunteer’s Report .................................................................................................................. 3| |Diversity and Inclusion Report ...................................................................................................................... 9| |Squirrel Scout Report ....................................................................................................................................... 9| |Beaver Scout Report ....................................................................................................................................... 10| |Cub Scout Report ............................................................................................................................................ 11| |Scouts Report|................................................................................................................................................... 12| |Explorer Scouts Report .................................................................................................................................. 13| |PiPs Llamas Explorer Shooting ................................................................................................................... 14| |Wyell Young Leaders Unit ........................................................................................................................... 15| |Training Report................................................................................................................................................. 16| |Appointments Committee Report .............................................................................................................. 16| |Cheltenham Network Report ....................................................................................................................... 17| |District Scout Active Support Report ........................................................................................................ 17| |Property and Equipment Sub-Committee Report................................................................................. 17| |Finance Report as of 31|[st]|March 2024 ...................................................................................................... 19| |Structure, Governance and Management ................................................................................................ 20| |Names of the charity trustees who manage the charity|..................................................................... 24| |Statement of Trustee’s responsibilities in respect of the Trustee’s Annual Report and| |Accounts............................................................................................................................................................. 25| |Independent Examiner’s Report ................................................................................................................. 26|

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District Lead Volunteer’s Report

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2023 / 2024
. -< - at- Ji
The year has been bursting with fun,
friendship and adventure at Scouts!
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But what of our year in Cheltenham?

Census

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2024
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I am pleased to report that I can once again, only say a huge thank you to Team Cheltenham for our Census 2024 results - we are not only growing but deepening our delivery of quality Programmes that make a real difference to both Young People and our Amazing Leadership Teams across virtually every area of Scouting in the District.

Yes, there remain some opportunities and areas that we could make further and meaningful developments on. I have identified three challenges going forward.

  1. Compared to our 1980 Cub Pack base we have only 60% of the Young People we had back then and

  2. In Scout Troops we now only muster 63% of those that were in that age group back then, and we have shrunk by several sections and overall numbers in the 10½ to 14 age group since only last year.

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  1. It must also be recognised that in the 12 years between 2004 and 2016 Cheltenham District grew by a massive 56% overall (with Youth Numbers going up by 57.1% over that period, whereas since then we have only achieved a further 15.6% growth (with Youth numbers increasing by 9.9%). Given the many full sections and long waiting lists, with Squirrels reporting 2-year waits, we could do so much more if we continue to make strides into recruiting more adult leaders.

However overall, we have more Young People across a vastly widened age range and more Leaders involved in Scouting across the District than we have ever had since we opened our first Group back in 1908!

We need to be so grateful for Groups right across the board on their superb, sustained work and fantastic efforts throughout the past 20 years! However, we also need to recognise that some Groups and Sections which have struggled and continue to need support.

It is so worth it to deliver and make a difference, as these are our two core reasons for being a movement - The Programme and the Young People (and Leaders) that gain new Skills for Life through it!

Census is about so much more than just Membership, so also very well done on making a difference and putting us in an incredibly good place that will allow us to take the upcoming Transformation in how we deliver Scouting and Transitional Plans for moving to Digital Learning in our stride.

I am so incredibly grateful to each and every Leader and Young Person that has enabled this.

This is simply brilliant, and represents a lot of hard work and commitment, which we should celebrate and be truly thankful for.

  1. 2024: 1419 4. 2017: 1278 7. 2022: 1248 2. 2018: 1365 5. 2014: 1267 3. 2023: 1329 6. 2019: 1263

Rankings of years by historic membership numbers

Of course, the work of recruiting and growing our numbers and delivering high quality and imaginative Programmes and Safer Scouting goes on! So, here's as ever to an even better year ahead and some brilliant adventures.

New Specialist Explorer Unit Born

Following on from last year’s creation of Enigma ESU which has now celebrated its first anniversary as a full Explorer Scout Unit, this year saw the start of a third specialist Explorer Scout Unit which will concentrate on delivering Top Awards. Amongst other events here we see them enjoying an expedition to Dartmoor.

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Youth Centred events have as ever been run, enjoyed and with so much more yet to come. Here’s a flavour of a few from the past year: -

There was as ever a good turnout in brilliant sunshine for the 2023 Cheltenham Town Remembrance Parade.

The Explorers from Devil’s Chimney once again ‘did good’ at this year’s Cotswold Marathon gaining Fastest Junior Team in Gold and Fastest Team on the Silver Route collecting the Keith Aston Trophy and some younger Scouts from 41[st] Cheltenham were the Male Trophy winner for the Bronze Route.

Changes in the District Trustee Board

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has been a sterling contributor to the Property and Equipment Sub-Committee and has also helped out on the Finance Sub-Committee. Neil moved to take over the lead role in Cotswold District, but also continues both with PiPs Llamas ESU and Enigma ESU.

Good Service Awards

And so, for the Good Service Awards: -

So, here’s to thanking One and All for all your hard work and for a bright future as we look to 2025 and beyond.

We were also most pleased to know that Mikey Jaynes BEM was recognised by King Charles III with a British Empire Medal: for services to young people and to the Cheltenham community - 1st Hatherley Scouts, Cheltenham and also prior to that with several other Youth Groups across Cheltenham.

A new District Youth Lead

January 2024 saw the appointment of our first ever District Youth Lead, David Cronk, this being the new title for the former role of District Youth Commissioner.

He has made an exceptionally good start and has been seen presenting awards including at the 41[st] Cheltenham Scout Council (AGM) and elsewhere.

He was also a key player at the St. George’s Renewal of Promises and Fun Day and is making good preparations for a public facing Demonstration of all things Scouting at Sandford Park planned for 8[th] September. I am sure he would appreciate a broad input of help with that from all of the Groups and Explorer Units!

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Dave started his role as DYL this year on 24[th] January and over the 6 months he has been in role he has achieved a number of key tasks: -

Dave modestly states that, “however, all of this is much less then I wanted to achieve. So, moving forward with help from Cheltenham District, I am going to be pushing more youth lead events, currently we have two large events in the planning stages. I am going to support our IT/web team to help develop the District website and social media, as well as starting up the long-awaited youth forum. There will be a very public large scale St Georges day in 2025 to promote to the public and hopefully recruit more volunteers. I or another member of the youth team will have visited the remaining groups and ESU’s. And many more exciting projects that are lined up.

The main takeaway from my first 6 month is I am now in place and known around District, I have found my feet and can move forward developing and engaging Cheltenham District with the mind set of young people first”.

Recruitment Across the District

All Groups, except for 49[th] Cheltenham, have a Group Lead Volunteer in place, though 48[th] Cheltenham would benefit in being linked up as a satellite of another Group.

More new sections have been opened during the Year . This has also come with excellent leader growth across many but not all of the Groups.

Young people and Leader Recruitment

There has again been an exceptionally high level of enquiries across all sections with at least 200 enquires for Young People places being channelled centrally and no doubt many others besides across the Groups and also several leader enquiries over the past few months which is a most healthy sign!

Mandatory and Ongoing Training

I am pleased to report that across Cheltenham District that once again, we remain at 100% compliance across the areas of Safety, Safeguarding, GDPR, First Response and where necessary Trustee Training. We of course do however need to keep on top of this as many continually need to renew their Safety, Safeguarding and First Response Modules.

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Called Home

It is my sad duty to report on a Scouter who has been called home in the past year, but there’s much to give thanks for his life and he has left the world in a better place.

John Blackwell (7[th] Cheltenham) 1943 – 28[th] April 2023

John Blackwell died, aged 80, on Friday 28[th] April, after a considerable time in hospital with heart problems. John was Group Scout Leader at Charlton Kings for many years and gave over 25 years of service from April 1978 to May 2003.

Upcoming Changes

We have been preparing hard for the much-promised Transformation of Scouts that will go alongside a new Digital Learning Programme.

For the Young People things will stay much as they know them but, in the background, significant improvements are being put in place for the Leaders to allow them to concentrate of delivering even better programmes without much of the administrative encumbrances of the old systems.

Essentially, we are moving from a role-based movement to one in which everyone will be able to take on tasks within new Teams. This will also make us more attractive to recruiting and then retaining volunteers as well as bring us into line with similar charity-based organisations.

For Cheltenham, our Organisational Structure will be as follows: -

Similar organisational charts are being developed by each of our Groups and those will be led by their Group Lead Volunteers.

More details of this including an overview of the plan to create a great volunteer experience can be found at the Scout Testing Hub.

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I must also thank as always Sarah Hick without whose careful consideration of all things Governance wise, we would not be in such a strong position, in spite of all that’s been thrown at us during the various lockdowns and need for virtual meetings!

Godfrey Tarling District Lead Volunteer - Cheltenham District Scouts

Diversity and Inclusion Report

Inclusion and Diversity is an odd sort of label to have. It includes so many diverse options it is difficult to know where to start.

Religious and Ethnic Diversity are more easily quantified than neuro-diversity as that should be coming in the group annual reports for headquarters. A quick glance around any District Event shows that our ethnic diversity is increasing slowly, which

is a good thing, and from my own group I think we are dealing with an increase in neuro-diversity amongst the young people although it is a bit difficult to tell when we have very few diagnoses to help us.

One achievement this year is to produce some adult recruitment posters, all the same in content but all with one part being translated into another language. We have Polish, Arabic, Gujerati and Bangla. They are available on a shared drive so that all groups can print them out and get them displayed around the District. Other languages can be done if needed; just let us know.

Looking to the future, I would like to recruit a small team of people to help in a variety of ways e.g. I would like someone from the LGBTQ+ community to sort out a District presence at the annual Pride march. Maybe have a group of leaders from the LGBTQ+ community meet for mutual support and encouragement.

I have had a request for a District Polish-speaking meeting once a month (which would need a lot of sharing on OSM) but would be possible. We can start Scout groups along religious and/or ethnic groupings if the need is there, and they can produce the leaders.

Any other ideas please do feed them back to me. I can’t do everything myself but am more than willing to co-opt people onto a team – the more there are, the less each person will need to do to bring an idea fruition.

We pride ourselves on our inclusivity and we do our best to make sure all our members can take part. There’s a lot of flexibility within the Scouts programme to meet individual needs whatever they may be.

Wendy Binks District Inclusion Lead

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Squirrel Scout Report

At 1[st] Prestbury Squirrels we have had a great year filled with fun and adventures. In October we opened our second Squirrel drey which has been a great success....

But enough from the grown-ups, here's what the Squirrels think:

“I love squirrels because it has a big field and there’s so much to do. I liked putting up the big tents and camping and getting badges. And I love we play so many games.” - W

"Camping is the best part and I'm really looking forward to more. Having biscuits with stories and roasting marshmallows in campfire are my favourites" - S

"I really love crafting at Squirrels, especially when we use things we've collected from outside and paints from those big wooden boxes" - W

“Cat and mouse is my favourite game; I love camps and colouring”. - C

“Outdoor games, camps and being a helper” - M

“My favourite thing has been camping at squirrels. I have also really enjoyed going to the fire station, cooking the marshmallows, painting the fairy doors, and coming to the scout hut every week being excited and happy that I’m going to have so much fun with everyone” - N

"Squirrels has made me braver and more confident, I love the camping" - T

"I love camping outside and the camp at the scout hut with no parents, the Teddy bears picnic was fun" - A

Between them, the Squirrels have earned 39 nights away stages in less than a year!

Chris Whisker Section Leader – Squirrel Scouts, 1st Presbury

Beaver Scout Report

A snapshot of what one of our Beavers sections got up to this year (from 45[th] Cheltenham (Bethesda) Thursday Beavers.

We have had another busy year having fun indoors and out. Autum, Winter, Spring and Summer have seen us out and about. Parents have learnt quickly that a little rain doesn’t stop Beaver activities and doesn’t do anyone any harm as long as they have a coat, and emails are watched in case it makes it unsafe and therefore will be meeting in the hall.

To name but a few – Leckhampton Quarry putting together kit planes and flying.

Wide games at Crickley & Daisybank, Christmas Quiz in town ending at Charlies’ chippy. Annual Sunday afternoon walk over the hills.

We have visited Pets @ Home, Fire Station and the theatre for the Panto.

Sleepovers this year have been Christmas themed at Cranham and St George at Cowley between them including – Fire lighting, marshmallows, campfire, carving, grass sledging and tunnels.

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Beavers wore their uniforms to school on Founders Day and this sparked conversations on the different kneckers in the District. We were also invited to two different churches for Remembrance Sunday, Harvest and Mothering Sunday. me RG || Ey

Several badges have been completed – watching Beavers work on their Teamwork Challenge was like watching a group of adults when everyone new best! One of our most recent badges this year was money matters, and they are still on the lookout for the new notes with King Charles on it.

Some Beavers have also tried water sports at AZTEC and climbing at 270.

With the Beavers having fun and working hard we have managed to award 8 Bronze Awards.

Tufty

Section Leader – 45[th] Cheltenham (Bethesda) Thursday Beavers

Cub Scout Report

A snapshot of what one of our Cub sections got up to this year (from 45[th] Cheltenham (Bethesda) Cubs). They enjoyed several visits and trips this term: -

They worked towards many badges

The highlights have included: Fundraising and foodbank shopping at Morrisons, our annual night hike with sleepover, a Pack Holiday to Cranham Scout Centre to cover Chef and Scientist badges, and a Summer Camp to Biblins on the River Wye.

They have found time to light fires, roast marshmallows, cook pancakes over tealights, and play some of our favourite Wide Games like kick the log, capture the flag, and the post-box game.

Their core leadership team is supported by a supportive parent rota, and access to county resources like the Climbing team.

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The majority of their Cubs have managed to achieve challenge awards and the Silver Chief Scout Award where appropriate.

Could you help at a Section like this?

Will Jenkins Section Leader –45[th] Cheltenham (Bethesda) Cubs

Scouts Report

This past year has been filled with excitement and adventure for Cheltenham Scouts with a varied array of camps and activities showcasing the incredible opportunities available. Here’s a month-by-month glimpse of some of the highlights:

May: Survival Skills Weekend: Over the bank holiday weekend, Scouts from the 1[st] Swindon Village, 10[th] Cheltenham, and 1[st] Hatherley groups spent three days in glorious sunshine mastering survival basics. They learned how to skin a deer, prepare and cook squirrels and fish, signal with mirrors, eat raw nettles, bake bread on rocks - experiences seldom found in typical scout camps!

June: Strategy & Evolution Camp: Scouts from 15th Cheltenham and 41[st] Cheltenham enjoyed an action-packed Strategy weekend in Cirencester Park with over 3,000 other Scouts. They competed in challenges and enjoying craft stalls, fairs, cinema and other entertainment.

July/August: Haarlem Jamborette: Scouts from the 1[st] Hatherley and 1[st] Swindon Village Groups had an unforgettable experience at the Haarlem Jamborette near Amsterdam. Joining 3,500 international Scouts, they spent twelve days immersed in a whirlwind of Scouting activities, cultural exchanges, festive celebrations, making friends from around the world and gaining cultural insights.

September: Scout Air Camp at Vale of White Gliding Centre: Scouts from 1[st] Swindon Village, 15th Cheltenham, and 1[st] Cheltenham took to the skies at the Vale of White Gliding Centre. This event provided a rare chance to learn about navigation and aerodynamics, experience flight firsthand, and appreciate the beauty of the Gloucestershire landscape from above.

October: Jamboree On The Internet (JOTI) and Jamboree On The

Air (JOTA): Scouts from Leckhampton joined the JOTI & JOTA, the largest digital and radio Scouting event worldwide. They communicated with Scouts across the globe and were introduced to antennas and VHF radio bands, setting them on a path to earning their amateur radio licences.

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November: Try Dive: An Introduction to Scuba Diving: The 1[st] Swindon Village and 15[th] Cheltenham groups explored the underwater world with introductory scuba diving sessions. The Try Dive sessions allowed Scouts to learn the basics of scuba diving in a safe and controlled environment. Their next steps are to work towards gaining their Open Water Scuba Diver qualification, which one Scout from Swindon Village achieved in the summer of 2023, going down 12 metres at the dive site at Cromhall.

December /January /February Cotswold Marathon: With practice hikes in December and to hone their navigation skills, Scouts were well-prepared February’s Cotswold Marathon, a challenging 10-mile night hike. Scouts from 41st Cheltenham (winners of the Male Trophy Award), 15[th] Cheltenham, and 1st Cheltenham groups successfully navigated through the dark, demonstrating resilience and teamwork to complete the course.

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March: Badge Course Weekend: In early March, Scouts from across Cheltenham come together for a Badge Course Weekend at Cranham, where they earned badges in Electronics, Science, and Forestry. Activities ranged from building trebuchets and buzzer circuits to coppicing and making charcoal.

From essential survival skills to diving into new hobbies and from local hikes to international jamborees, Scouting in Cheltenham offers something for everyone, made possible by our dedicated team of volunteer leaders, a huge thank you!

Louise Slee and Shane Gough Co-Assistant District Lead Volunteers (Scouts)

Explorer Scouts Report

Explorers in the District have been busy this last year; learning new skills, making new friends, achieving great things, sharing their experience.

New into the role of District Explorer Scout Commissioner last Autumn, it has been a great pleasure to catch up with each District Unit and meet the explorers. I have observed how each unit

brings its own style to every event, while Devil’s Chimney ESU were raving to The Beast’s Roman Disco in their Hawaiian shirts, No Name ESU are pictured here chilling in their mess tent. They say a dog often reflects the personality of their owner; I wonder if the same is true of Explorer Scouts & Leaders?

Whether raving, chilling, or fulfilling our duty at the more formal occasions, representation is what counts, and all District units have made an excellent effort. This last year was no different, with all units maintaining their commitment to step up when required. Remembrance Parade as always was well attended by Explorers who also played their part in order of service distribution.

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Food seems to feature heavily across all the units, this suggests that the Explorers are maintaining a strong input towards their programme direction – “Youth Led”. While the explorers attempt to disguise their appetite as “ready-steady-cook”, “MasterChef” or even “Morse signalling”, some of the consumption is more blatant – how else do you obfuscate pancake A fp NX E ay. | et or 5 night? Although, these J “a . AE explorer leaders, Luke & Jess (pictured), were not shy about combining ee 2 : ‘ syrup with Biscoff.

However much the Explorers try to incorporate food into their programmes, the Explorer Leaders across the District certainly doing an excellent job of putting the carrots on sticks. As a DESC fully on board with the Explorers’ desire for consumption, I have been delighted to sample many creations at each unit and inspired by ESLs ensuring a healthy skills transfer.

Some of what I have sampled:

No Name: Pizzas on an open fire, pictured. Enigma: Mince Pies and something mulled Top Awards: Trangia ‘chocolate and oat mush’ Adders Tongue ESU: Satellite Dish Sausages Devil’s Chimney ESU: A BBQ!

Black Sheep ESU: I think the hamsters were eating all the food, luckily, I arrived with some chips.

All units are well attended, and we would welcome more adult leaders to make sure that all Scouts have an Explorer Unit to move to. ENIGMA ESU had its first birthday in the year. It started with 6 members in 2023 and by March 2024 had 17 members.

Phil Horsfield District Explorer Scout Commissioner

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PiPs Llamas Explorer Shooting

During the last year PiPs has continued to support shooting both within the District and also throughout the County. At our regular Thursday evening sessions at Prestbury we have had a good attendance with Explorers and older Scouts from as far afield as Churchdown and Bishops Cleeve.

We were also able to support Wooton-under-Edge Scouts. Entering the postal first stage of the competition just for the experience they found themselves in the Shoulder-to-Shoulder final of a National Schools

Competition held in Cannock. To further their skills and experience I coached them at Wycliffe College, and they attended both a PiPs evening and had a private visit to Prestbury just before the Final.

Shooting sessions were held at Enigma ESU and Black Sheep ESU. All the range equipment was transported to Leckhampton on one occasion to allow all the 30 Scouts shoot as part of their normal weekly program. Similarly, Woodmancote Scouts Came to Prestbury for a dedicated evening where 32 Scouts were able to shoot. Hard work for the instructors in a 2- hour session.

Within PiPs two of our instructors, Neil Hatton and Andrew Butcher, have gained Pistol Instructor qualifications by attending a one-day conversion course at Kinver. Of our regular attendees at PiPs, Sam T, Rhys W, and Lana M are being coached by the national squad instructors. Sam and Rhys soon to turn 18 are intending to join network to continue shooting at PiPs and are considering becoming instructors.

During the next year we hope to expand our offering to include 3 position shooting. To do this will be seeking Grant aid to buy extra equipment for Slings, mitts, hand stops and other small items of equipment.

Neil Hatton County Shooting Advisor

Wyell Young Leaders Unit

The Wyell Unit continues to be well attended by Explorer Scouts from Cheltenham and other Districts where they don’t provide Young Leader

Training. There have been six Young Leader Awards presented during the year as well as the first three BTEC Diplomas. The County is looking to extend the BTEC programme in the coming year to offer this nationally recognised qualification to all Young Leaders and Explorer Scouts who are in Year 12 or 13 (or the equivalent at College or in an Apprenticeship ).

We have published a full programme of Modules for the coming year, and I ask anyone who has Explorer Scouts helping as Young Leaders to encourage them to attend these training sessions.

I am very grateful to Ryan Watkins and to David Cronk for their excellent support at our Wyell meetings.

I am also most grateful to Derek Newman who has moved on to take up a County Role after leading Wyell for many years. He laid good foundations and saw many a Young Leader learn and achieve their aims and be set up for taking their turn at giving back to others!

Chris Brewster ESL Young Leaders

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Training Report

Once again, we have seen many new leaders join Cheltenham Scouts and again this has kept the Training Team busy with validations and support.

As usual the County Training Team has held a variety of modules either face to face or online. 6-hour First Response sessions have been held in many parts of the County with several being held here in Cheltenham.

Validation Session information has been sent to all leaders and this has seen some success with the drop-in system. Training Advisers have also met with new leaders during their Section sessions, and this has proved quite popular.

Many leaders have completed Modules 1 -3 and Safeguarding, Safety and GDPR thus completing “Getting Started”. We have also seen a good number of leaders gaining their Wood Badge. At this time, we are still offering to meet with leaders for validation either face-to-face or on Zoom.

Change is coming and Training will become Digital Learning and the system we know now will no longer be the same. For those having gained the Wood Badge and completed Getting Started there will be no change. Those part way through training will need to look at the new system to see how they can continue with Learning.

It just remains for me to thank the Training Advisers for all the time they give to meet with and validate new leaders.

Pat Hopes District Local Training Manager

Appointments Committee Report

We continue to see some good work from the proactive GLVs in the District in ensuring their new volunteers are up to speed and inducted well.

A steady stream of new adult volunteers continues to come through the appointments process.

We continue to offer in-person welcome conversations at District HQ and Bethesda Church, in addition to online Zoom meetings for greater flexibility.

The Advisory Appointments Panels Team is still small, but we are pleased to welcome a further member who is in an active scouting role, which should help the transition to the new process, when GLVs will take the lead to organise the welcome conversation supported by another adult in a similar role in the local area.

Generally new adults seem to welcome the chance to meet with folk outside their immediate setting - to hear about broader topics in Scouting in the District and be reassured with regards to commitments and procedures. Our in-person events enable a separate conversation with a training manager/advisor which also seems welcome to navigate the complexity of adult training.

Will Jenkins Chair of District Appointments Committee

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Cheltenham Network Report

Whilst we have been searching all year for District Network Scout Commissioners to support all our Network Young People and join the District Team, this task is due under Transformation to be brought into one Team for the 14 – 25-Year-old Provisions and is therefore set to be picked up by the current DESC, whose responsibilities will be accordingly widened.

District Scout Active Support Report

Whilst we have been searching for a replacement District Active Support Manager to join the District Team this area of Scouting is set to be brought into the mainstream and all Active Support Members will be automatically moved to

new Tasks or reappointed to new responsibilities as detailed in the new District Organogram.

Property and Equipment Sub-Committee Report

We are still in negotiation with Cheltenham Borough Council for a Lease of the District Headquarters in Brooklyn Road. This will, once it is in place, give the District a tenancy for ten years.

Once this has been finalised, we are going to have a programme of improvements to the premises both inside and outside.

Pat Hopes

Chair Property and Equipment Sub-Committee

District Stores Report

The Cheltenham District Quartermaster is proud of the progress made in the past year. A key focus has been on enhancing equipment accessibility, supporting local groups, and contributing to wider Scouting activities.

By implementing innovative systems, supporting major events, and expanding equipment resources, a significant impact has been made on the Scouting experience for District members. The aim is to continue providing high-quality equipment and services that empower groups to deliver exceptional youth activities beyond their regular meetings.

A New Era in Kit Management - The introduction of the CQMS online booking platform has transformed kit management within the District. This system has streamlined the requisition, allocation, and return of equipment, ensuring efficient resource utilization. CQMS has significantly improved kit availability for groups, providing greater flexibility and control over equipment needs.

Support of major events - The District's commitment to supporting Scouting events is exemplified by contributions to Haarlem Jamborette 2023 and the Cotswold Marathon 2024. Kit was provided to equip 70 participants for Haarlem Jamborette, demonstrating the ability to support large-scale international events. For the Cotswold Marathon, essential water carriers and supplies were supplied to bases along the course, ensuring the event's smooth operation.

A strategy of equipment acquisition and expansion has yielded impressive results. At Strategy and Evolution 2024, a record-breaking number of over 10 tents of various sizes, ranging from 2-man to 6-man, were hired out. This demonstrates the District's growing ability

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to support large-scale camping activities. Furthermore, a strong network of contacts, developed over the past three years, has facilitated kit transfers between Cheltenham and

other Scout groups, such as Roverway 2024 and Essex International 2024. This collaborative approach maximizes resource utilization and strengthens inter-district relationships.

If your group has any specific kit requirements for upcoming activities please don't hesitate to get in touch with the Quartermaster at

quartermaster@cheltenham-scouts.org.uk. We are always looking for ways to improve our equipment inventory to better serve the needs of our Scouting community.

Jamie Davies

District Quartermaster

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Finance Report as of 31[st] March 2024

The financial statements represent the accounts of the District Central Funds and those of the Explorer Scout Units as required by POR and the Charities Commission

Other than the usual utility expenses, expenditure has been kept to the minimum. The District has once again paid for Online Scout Manager so that all Groups and Units can benefit from using it. This helps with the Group and Unit administration and the sharing of information and events.

We have again insured the watercraft in March 2024 however, as the watercraft responsibility has been taken over by a specialist group within the District this will be refunded to the extent that the craft are let out to Groups and Units over the 2024 “wet” season.

Many thanks to Elaine for keeping the District supplied with uniforms and badges. The shop is open every Thursday evening and the first Saturday in the month during term time. The Scout shop has continued to be well used, although not to the same extent as last year possibly reflecting that there is more availability of uniform and badges online. There has been a further clearance of old stock and badges and, with careful stocking by Elaine, stock turnover has again improved. Despite the lower sales, we have increased the profitability.

We have been in negotiation with Cheltenham Borough Council for the lease of the District Headquarters which ended in September 2022. We have enjoyed a peppercorn rent for the land since the HQ was built in the early 60’s. Sadly, this peppercorn rent is unlikely to be enjoyed going forward and therefore there will be a cost which we have estimated and reflected in the last two years membership fees. We will of course closely monitor all expenses and hope to keep costs as low as possible. Once the lease negotiations have concluded, we are looking at making improvements to the fabric of the HQ, which will make it more appealing to be used for Group/Unit, District and County events.

With the increased membership fee in 2023 (reflected in these accounts), the District has returned to profitability, albeit small – our aim is to break even and so will be able to hold the District portion of the membership fee for March 2025 at the March 2024 level.

From a finance team point of view, we are now seeking new members of the finance team to move forward in the new financial year, we would love to see some of our younger members and volunteers from the Groups and Units to join us in guiding the District through the hurdles of managing its finances. As a volunteer for the team, you do not have to be an accountant or even a bookkeeper, what we would like is people that can think outside of the box, are a team player and want to see Scouting in Cheltenham prosper.

Pat Hopes Treasurer

19

Structure, Governance and Management

Description of
Charity’s Trusts:		 Cheltenham District Scout Council is a Registered Charity, Charity
Number 1021577
Type of
Governing
Document		 The Scout Association exists by authority of a Royal Charter, granted by
King George V in 1912 and supplemented by further Charters granted by
King George VI and Queen Elizabeth II.
These Charters give authority to the Bye Laws of the Association, which
are approved by His Majesty's Privy Council.
The Bye Laws, in turn, authorise the making of rules for the regulation of
the Association's affairs, and thereby give authority for the Rules printed
in Policy, Organisation and Rules.
Patron of Scouts
UK		 His Majesty King Charles III is the Patron of The Scout Association.
How is the
charity
constituted?		 The Cheltenham District Scout Council works within the Policy,
Organisation and Rules of the Scout Association with local application set
out in its own constitution, the latest dated June 2024.
Trustee selection
methods
including details
of any
Constitutional
provisions
e.g. election to
post or name of
any person or
body entitled to
appoint one or
more Trustees		 •
The District Trustee Board exists to support the District Lead
Volunteer in meeting the responsibilities of their appointment.
•
Members of the District Trustee Board must act collectively as
charity trustees of the Scout District, and in the best interests of
its members to:
•
comply with the Policy, Organisation and Rules of The Scout
Association.
•
protect and maintain any property and equipment owned by or
used by the District.
•
manage the District Finances.
•
provide insurance for people, property and equipment.
•
provide sufficient resources for Scouting to operate. This
includes, but is not limited to, supporting recruitment, other adult
support, and via the Operations Team appropriate fundraising
activities.
•
ensure effective Governance of Explorer Scouts and Scout
Network in the District.
•
promote and support the development of Scouting in the local
area.
•
manage and implement the Safety and Safeguarding Policies
locally.
•
ensure that a positive image of Scouting exists in the Local
Community.
•
appoint and manage the administration of any sub-Committees,
includingappointingChairs to lead each sub-Committees.

20

•
ensure that Young People are meaningfully involved in decision
making at all levels within the District.
•
the opening, closure and amalgamation of Groups, Explorer
Scout Units, and Scout Network in the District as necessary.
•
appoint and manage the operation of a District Appointments
Committee and its Advisory Appointment Panels, including
appointing an Appointments Chair to lead it (noting that after
Transformation this will change to a new ‘Welcoming
Conversations’ Procedure).
•
supervising the Governance of Groups, particularly in relation to
Finance and the Trusteeship of property.
The District Trustee Board mustalso:
•
appoint Administrators, Advisers, and Co-opted members to the
District Trustee Board.
•
prepare and approve the Trustees' Annual Report and Annual
Accounts after the examination of the accounts by an appropriate
auditor, independent examiner or scrutineer.
•
present the approved Trustees' Annual Report and Annual
Accounts to the District Scout Council at the Annual General
Meeting; file a copy with the County District Trustee Board; and if
a registered charity, to submit them to the appropriate charity
regulator.
•
maintain confidentiality with regard to appropriate District
Trustee Board business.
•
where staff are employed, act as a responsible employer in
accordance with Scouting’s values and relevant legislation.
•
ensure line management responsibilities for employed staff are
clearly established and communicated.
In the year, the District Trustee Board consisted of: -
Ex officio members
•
The District Lead Volunteer
•
The District Youth Lead
Elected members
•
The District Chair
•
The District Treasurer
•
Further Persons Approved at the District Annual Scout Council
(Annual General Meeting).
•
The further persons elected must not exceed four in number.
•
May be approved at each District Annual Scout Council but may
not serve more than 9 consecutive years as members of the
District Trustee Board.

21

Co-opted members

From 1[st] April 2024, Trustee Boards are making changes to their membership. These include how Trustees are appointed, term limits, who can be a Trustee and how many Trustees they have.

Trustee appointments - Trustee Boards will agree on an open selection process to recruit new Trustees. The Chair, Treasurer and Trustees are all appointed at Annual General Meetings (AGMs) by the Scout Council, based on the outcome of this selection process.

Ex officio Trustees - Ex officio Trustees are automatically members of Trustee Boards because of their roles in Scouts. The ex officio Trustee roles are District Lead Volunteer and District Youth Lead.

Co-opted Trustees - Trustee Boards can also co-opt members throughout the year. Co-opted Trustees may be chosen to do a particular task, or to bring new skills to the mix. There can’t be more co-opted Trustees than appointed Trustees (excluding the Chair and Treasurer).

Trustee Board size . - Trustee Boards should have a minimum of 5 and a maximum of 12 members. This allows for a variety of viewpoints without making decision-making difficult. It also follows the Charity Governance Code’s recommendation.

Trustee term limits - Trustee Board membership will refresh as of the 2024 AGMs. New term limits won’t include any previous service as a Trustee: current Trustees, regardless of how long they have been a member of a District Trustee Board already, will start a new term (of up to 9 years) at the next AGM in 2024.

Appointed Trustees are appointed for up to three years and can be reappointed (by approval of the Scout Council at the AGM).

Co-opted Trustees are appointed for an initial period of one year (by the Trustee Board). They can stay on longer if agreed by the Trustee Board, but it’s a good idea for co-opted Trustees to move onto being appointed Trustees at the next AGM.

22

Trustees may only be on the same Trustee Board for a maximum of nine years, before taking a break of at least three years. This applies to any role, but not ex officio Trustees (Lead Volunteer or Youth Lead).

To bring Scouts in line with Charity sector good practice, the Trustee role of Secretary as the administrator will cease.

23

Names of the Charity Trustees who manage the Charity

Trustee Name Office(if any) Dates acted if not for the wholeyear
Peter J Aylott Elected Member Appointed 19thSeptember 2023
Wendy Binks Elected Member
David F Cronk District Youth Lead Appointed 24thJanuary 2024
David G Hall Elected Member
Ann BD Haseler Secretary
Sarah A Hick Chairman
Neil A Hatton DESC Left 15thSeptember 2023
Patricia (Pat) A Hopes Treasurer
Phil A Horsfield DESC Appointed 15thSeptember 2023
Godfrey Tarling District Lead Volunteer

24

Statement of Trustee’s Responsibilities in respect of the Trustee’s Annual Report and Accounts

The Trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and regulations.

Charity law requires the Trustees to prepare financial statements for each financial year. Under that law, the trustees have elected to prepare the financial statements in accordance with the United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under charity law, the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable trust and of the incoming resources and application of resources, including the income and expenditure, of the trust for that period. In preparing these financial statements, the Trustees confirm that:

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charitable trust’s transactions and disclose with reasonable accuracy at any time the financial position of the trust and enable them to ensure that the financial statements comply with section 132(1) of the Charities Act 2011. They are also responsible for safeguarding the assets of the charitable trust and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The Trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable trust’s website.

The Trustees have taken all the steps that they ought to have taken as Trustees in order to make themselves aware of any relevant audit information and to establish that the charitable trust’s independent examiner is aware of that information.

Declarations

The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees

on behalf of the charity’s trustees
SFMe
}va
VA A
“		 yf
i—~
=
_-“ _ =
Full name(s)Sarah Hick Godfrey Tarling
District Chairman District Lead Volunteer
13 August 2024

25

Independent Examiner’s Report

CHELTENHAM DISTRICT SCOUT COUNCIL

for the year ended 31[st] March 2024

I report on the accounts of Cheltenham District Scout Council for the year ended 31 March 2024, which are set out on pages [26] to [34].

This report is made solely to the charity’s trustees, as a body, in accordance with the regulations made under section 154 of the Charities Act 2011. My work has been undertaken so that I might state to the charity's trustees those matters I am required to state to them in an independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charitable trust and the charity's trustees, as a body, for my work, for this report, or for the opinions I have formed.

Respective responsibilities of trustees and examiner

The trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is needed. I am qualified to undertake the examination by being a qualified member of institute of chartered accountants in England and Wales.

Having satisfied myself that the charitable trust is eligible for independent examination, it is my responsibility to:

Basis of independent examiner's statement

My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charitable trust and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeks explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view, and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention which gives me reasonable cause to believe that in any material respect, the requirements:

Ben Hall FCA

millhall consultants limited, Chartered Accountants Mitcheldean

13 August 2024

26

Charity number

1021577

Cheltenham District Scout Council

Financial Statements for the year ending 31 March 2024

Statement of financial activities

Recommended categories by
activity
Notes
Incoming resources
Income from:
Membership fees
3
Donations and grants
3
Covid grant
3
Charitable activities:
Explorer Scout Units
4
Youth programme and activities
4
Adult support and training
4
Trading activities
4
Investment income
3
Rental income
3
Resources expended
Expenditure on:
Trading activities
4
Charitable activities:
Explorer Scout Units
4
Youth programme and activities
4
Adult support and training
4
Donations made
5
Support and services to the movement
5
District HQ expenses
5
Governance costs
5
Reconciliation of funds:
12
12
Total
Total funds brought forward
Total funds carried forward
Total
Net income/(expenditure) and net movement in
funds		 2024
Unrestricted
funds
2024
Restricted
funds
2024 Total
funds
2023
Unrestricted
funds
2023
Restricted
funds
2023 Total
funds
£
£
£
£
£
£
10,280
10,280
7,388
7,388
109
109
198
198
-
-
-
-
19,199
19,199
17,235
17,235
1,384
1,384
-
-
-
-
-
-
8,545
8,545
10,196
10,196
349
349
188
188
1,765
1,765
2,195
2,195
41,631
-
41,631
37,400
-
37,400
6,115
6,115
8,864
8,864
17,024
17,024
17,917
17,917
3,225
3,225
3,410
3,410
-
-
245
245
19
19
28
28
430
430
542
542
10,085
10,085
9,233
9,233
458
458
501
501
37,356
-
37,356
40,740
-
40,740
4,275
-
4,275
(3,340)
-
(3,340)
98,013
648
98,661
101,353
648
102,001
102,288
648
102,936
98,013
648
98,661

27

Charity number

1021577

Cheltenham District Scout Council

Financial Statements for the year ending 31 March 2024

----- Start of picture text -----
||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---| |ee|Balance sheet| |2024|2024|2024|2023|2023|2023| |Unrestricted|Restricted|Total funds|Unrestricted|Restricted|Total funds| |funds|income funds|funds|income funds| |£|£|£|£|£|£| |Fixed assets| |Tangible assets|7|9,247|-|9,247|10,977|-|10,977| |Total fixed assets|9,247|-|9,247|10,977|-|10,977| |Current assets| |Stocks|8|3,392|-|3,392|2,974|-|2,974| |Debtors|9|11,352|-|11,352|5,800|-|5,800| |Cash at bank and in hand|10|161,595|1,348|162,943|142,457|1,348|143,805| |Total current assets|176,339|1,348|177,687|151,231|1,348|152,579| |Creditors| |Amounts falling due within one year|11|83,998|-|83,998|64,895|-|64,895| |a| |Net current assets/(liabilities)|a|92,341|a|1,348|a|93,689|SR|86,336|SO|1,348|87,684| |Total net assets or liabilities|a|101,588|1,348|102,936|97,313|a|1,348|98,661| |Funds of the Charity| |Restricted income funds|12|1,348|1,348|1,348|1,348| |Designated funds|69,639|69,639|69,305|69,305| |General funds|31,949|31,949|28,008|28,008| |Total funds|101,588|1,348|102,936|97,313|1,348|98,661|

----- End of picture text -----

Signed on behalf of all the trustees on 13 August 2024

Sarah Hick District Chairman Godfrey Tarling District Lead Volunteer

28

Cheltenham District Scout Council

Charity number

1021577

Financial Statements for the year ending 31 March 2024

Notes to the accounts

Note 1 Basis of preparation

1.1 Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

The accounts have been prepared in accordance with:

The charity constitutes a public benefit entity as defined by FRS 102.

Note 2 Accounting policies

Recognition of These are included in the Statement of Financial Activities (SoFA) when:
income
District Chairman -the charity becomes entitled to the resources;
-it is more likely than not that the trustees will receive the resources; and
-the monetary value can be measured with sufficient reliability.
Offsetting There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102 SORP or FRS
102.
Grants and Grants and donations are only included in the SoFA when the general income recognition criteria are met (5.10 to 5.12 FRS102 SORP).
donations
In the case of performance related grants, income must only be recognised to the extent that the charity has provided the specified goods
or services as entitlement to the grant only occurs when the performance related conditions are met (5.16 to 5.19 FRS 102 SORP).
Contractual This is only included in the SoFA once the charity has provided the related goods or services or met the performance related conditions.
income and
Donated goods Donated goods are measured at fair value (the amount for which the asset could be exchanged) unless impractical to do so.
Support costs The charity has incurred expenditure on support costs.
Volunteer help The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report.
Income from This is included in the accounts when receipt is probable and the amount receivable can be measured reliably.
interest
Income from Membership subscriptions are recognised in the year to which they relate.
membership Membership subscriptions which gives a member the right to buy services or other benefits are recognised as income earned from the
subscriptions provision of goods and services as income from charitable activities.
EXPENDITURE AND LIABILITIES
Liability Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out
recognition resources and the amount of the obligation can be measured with reasonable certainty.
Governance and Support costs have been allocated between governance costs and other support. Governance costs comprise all costs involving public
support costs accountability of the charity and its compliance with regulation and good practice.
Creditors The charity has creditors which are measured at settlement amounts less any trade discounts.
Provisions for A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate of the amount required to
liabilities settle the obligation at the reporting date.
Basic financial
instruments
ASSETS
Tangible fixed These are capitalised if they can be used for more than one year.
assets for use by They are valued at cost.
charity The depreciation rates and methods used are disclosed in note 7.
Stocks and work Stocks held for sale as part of non-charitable trade are measured at the lower or cost or net realisable value.
in progress
Debtors Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or
amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received.
Current asset The charity has investments which it holds for resale or pending their sale and cash and cash equivalents with a maturity date less than
investments one year. These include cash on deposit and cash equivalents with a maturity date of less than one year held for investment purposes
rather than to meet short term cash commitments as they fall due.

29

Charity number 1021577

Cheltenham District Scout Council

Financial Statements for the year ending 31 March 2024

Notes to the accounts (cont)

Note 3 Analysis of income

----- Start of picture text -----
2024 2024 2024 Total 2023 2023 2023 Total
Unrestricted Restricted funds Unrestricted Restricted funds
funds funds funds funds
Analysis £ £
Voluntary Donations and grants 109 109 198 198
income: Total 109 - 109 198 - 198
Membership Membership subscriptions
income: Group 60,668 60,668 53,076 53,076
County (50,388) (50,388) (45,688) (45,688)
Total 10,280 - 10,280 7,388 - 7,388
Income from Interest income 349 349 188 188
investments: Total 349 - 349 188 - 188
Separate Rental income 1,765 1,765 2,195 2,195
material item Covid grants 0 0 0
of income: Total 1,765 - 1,765 2,195 - 2,195
Note 4 Analysis of activities and programmes
2024 surplus/ 2024 Income 2024 2023 surplus/ 2023 Income 2023
(deficit) Expenditure (deficit) Expenditure
Analysis
Explorer ESU Octopus 210 3,000 2,790 195 2,273 2,078
Scout Units: ESU Shooting Group (93) 671 764 60 823 763
ESU Black Sheep (421) 2,383 2,804 (287) 3,245 3,532
ESU Devil's Chimney 608 5,245 4,637 1,647 6,711 5,064
ESU Adders Tongue 435 3,393 2,958 875 2,148 1,273
ESU Adders Tongue - membership fees not collected - - - (920) - 920
ESU Enigma 1,436 4,507 3,071 1,136 2,030 894
ESU Bob's Dinosaurs (closed unit) - - - (3,388) 5 3,393
Total 2,175 19,199 17,024 (682) 17,235 17,917
Youth Explorer Scouts general - - - - - -
programme Young Leaders (68) - 68 (40) - 40
and Top Awards - 700 700 - - -
activities: Waters Sports (1,772) 625 2,397 - - -
World Scout Jamboree - - - (1,410) - 1,410
St Georges Day 59 59 - - - -
Big Help Out (60) - 60 - - -
Water equipment insurance - - - (1,534) - 1,534
District activities - - - (426) - 426
Total (1,841) 1,384 3,225 (3,410) - 3,410
Adult Training - - - (245) 245
support and Total - - - (245) - 245
Trading Scout Shop 2,430 8,545 6,115 1,332 10,196 8,864
activities: Total 2,430 8,545 6,115 1,332 10,196 8,864
----- End of picture text -----

30

Charity number

1021577

Cheltenham District Scout Council

Financial Statements for the year ending 31 March 2024

Notes to the accounts (cont)

Note 5 Analysis of expenditure

----- Start of picture text -----
2024 2023
Unrestricted Unrestricted
funds funds
£ £
Analysis of donations made
Poppy Wreath Appeal 19 28
Total 19 28
Support and services to the movement
Printing, postage and stationery - -
Other expenses 241 319
Depreciation district equipment 189 223
Total 430 542
District HQ expenses
Maintenance 2,114 650
Rent 2,000 2,000
Insurance 1,106 1,469
Electricity 1,058 949
Water rates 368 518
Council tax 63 120
Depreciation HQ fixtures and fittings 128 142
MP Licence 329 299
WiFi 403 403
Online Scout Manager 2,516 2,683
Total 10,085 9,233
Governance expenses
Independent examiner fee 425 425
AGM and other governance expenses 33 76
458 501
----- End of picture text -----

Note 6 Details of certain items of expenditure

Fees for examination of the accounts

Independent examiner’s fees
Current year		 2024
Unrestricted
funds
2023
Unrestricted
funds
£
£
425
425

31

Cheltenham District Scout Council

Charity number

1021577

Financial Statements for the year ending 31 March 2024

Notes to the accounts (cont)

Note 7 Tangible fixed assets

At 31 March 2023
Disposals
At 31 March 2024
Basis
Rate
At 31 March 2023
Depreciation
On disposals
At 31 March 2024
At 31 March 2023
At 31 March 2024
Net book value
Depreciation
Cost or valuation		 Leasehold land &
buildings
HQ fixtures
and fittings
District
equipment
Water sports
equipment
ESU Shooting
Group
equipment
Total
£
£
£
£
£
£
- 5,120
8,782
28,441 3,250
45,593
- - - - -
-		 Leasehold land &
buildings
HQ fixtures
and fittings
District
equipment
Water sports
equipment
ESU Shooting
Group
equipment
Total
£
£
£
£
£
£
- 5,120
8,782
28,441 3,250
45,593
- - - - -
-
0
5,120
8,782
28,441
3,250
45,593
-
-
-		 Reducing
balance
Reducing
balance
Reducing
balance
Straight line
10%
15%
15%
10-20%

3,841
7,520
20,210
3,045
34,616
128
189
1,358 55
1,730
- - - -
-
-
3,969
7,709
21,568
3,100
36,346
-
-
1,279
1,262
8,231
205
10,977

1,151
1,073
6,873
150
9,247

The building was commissioned by 16th Cheltenham Scout Group and passed to the Cheltenham Scout Council on the closure of that Group in 2004/05. The land was leased from the St Marks and Hesters Way Community Centre and the lease runs consecutively with a lease the Community Centre have granted to them by Cheltenham Borough Council. This lease expired in September 2022. The District is currently negotiating a lease directly with Cheltenham Borough Council.

It has been decided not to incur professional fees to ascertain the leasehold market value. The current insurance value is £207,200 (2023: £185,000)

32

Charity number

1021577

Cheltenham District Scout Council

Financial Statements for the year ending 31 March 2024

Notes to the accounts (cont)

Note 8 Shop

Sales
Cost of sales
Opening shop stock
Purchases
Closing shop stock
Gross profit
Other shop costs
Net profit/(loss) from shop
Membership fees
ESU prepayments
Other debtors and prepayments
Note 10 Cash at bank and in hand
Current account
Savings accounts
Cash on hand - Scout shop
Explorer Shooting Group account
ESU Black Sheep
ESU Devil's Chimney
ESU Adders Tongue
ESU Bob's Dinosaurs
ESU Enigma
Total
Note 9 Debtors and prepayments		 2024
Unrestricted
funds
2023
Unrestricted
funds
£
£
8,545
10,196
2,974
3,395
6,145
8,031
(3,392)
(2,974)
5,727
8,452
2,818
1,744
388
412
2,430
1,332
2024+B57:B67
Unrestricted
funds
2023
Unrestricted
funds
£
£
- -
5,935
1,660
5,417
4,140
11,352
5,800
2024
Unrestricted
funds
2023
Unrestricted
funds
£
£
137,577
118,632
10,650
15,735
25
25
2,766
3,099
1,287
1,723
1,955
2,587
3,718 868
-
-
4,965
1,136
162,943
143,805

Note 11 Creditors and accruals

Amounts falling due within one year
2024 2023
Analysis of creditors and deferred income Unrestricted Unrestricted
funds funds
£ £
Membership subscriptions in advance - Groups 65,744 57,195
Accruals - HQ 8,821 5,216
Accruals - ESU 9,010
1,971
Course fees in advance - ESU Octopus 423 513
Total 83,998 64,895

33

Cheltenham District Scout Council

Charity number

1021577

Financial Statements for the year ending 31 March 2024

Notes to the accounts (cont)

Note 12 Charity funds

Details of material funds held and movements during the CURRENT reporting period

----- Start of picture text -----
Purpose and Restrictions Fund balances Surplus/ Fund balances
31 March 2023 (deficit) Transfers 31 March 2024
Fund names £ £ £ £
General funds:
General fund 14,964 3,941 18,905
ESU general 13,044 13,044
28,008 3,941 0 31,949
Designated funds:
Renovation fund Property renovation 41,183 - - 41,183
Active support fund Active support and fellowship 2,455 - - 2,455
Fete and fun day Fete and fund day 1,709 - - 1,709
ESU Octopus Scuba diving courses 433 210 - 643
ESU Shooting Group ESU 2,902 (93) - 2,809
ESU Black Sheep ESU 1,724 (421) - 1,303
ESU Devil's Chimney ESU 2,676 608 - 3,284
ESU Adders Tongue ESU 868 435 - 1,303
ESU Bob's Dinosaurs (Closed
unit) ESU - - 0
ESU Enigma ESU 1,136 1,436 2,572
ESU Top Awards ESU - - 0
Watersports SASU SASU - - 1,772 (1,772)
Sun Run/Malvern Challenge District activities 14,219 (69) 14,150
69,305 334 0 69,639
Restricted funds:
ESU training Provision of training course for ESU 500 - - 500
St George's Bursary Provision of uniform etc 648 - - 648
Provision of mental health training
Mental health training courses for volunteers 200 - - 200
1,348 - - 1,348
Total Funds 98,661 4,275 - 102,936
Transfers:
----- End of picture text -----

34

Charity number

1021577

Cheltenham District Scout Council

Financial Statements for the year ending 31 March 2024

Notes to the accounts (cont)

Note 12 Charity funds

Details of material funds held and movements during the PREVIOUS reporting period

----- Start of picture text -----
Purpose and Restrictions Fund balances Surplus/ Fund balances
31 March 2022 (deficit) Transfers 31 March 2023
Fund names £ £ £ £
General funds:
General fund 16,411 (3,777) 2,330 14,964
ESU general (4,344) - 17,388 13,044
12,067 (3,777) 19,718 28,008
Designated funds:
Renovation fund Property renovation 41,183 - - 41,183
Active support fund Active support and fellowship 2,455 - - 2,455
Fete and fun day Fete and fund day 1,709 - - 1,709
ESU Octopus Scuba diving courses 239 194 - 433
ESU Shooting Group ESU 2,842 60 - 2,902
ESU Black Sheep ESU 2,011 (287) - 1,724
ESU Devil's Chimney ESU 1,029 1,647 - 2,676
ESU Adders Tongue ESU (6) 874 - 868
ESU Bob's Dinosaurs (Closed
unit) ESU 21,495 (3,187) (18,308) 0
ESU Enigma ESU 0 1,136 - 1,136
Sun Run/Malvern Challenge District activities 15,629 - (1,410) 14,219
88,586 437 (19,718) 69,305
Restricted funds:
ESU training Provision of training course for ESU 500 - - 500
St George's Bursary Provision of uniform etc 648 - - 648
Provision of mental health training
Mental health training courses for volunteers 200 - - 200
1,348 - - 1,348
Total Funds 102,001 (3,340) - 98,661
Transfers:
Allocate World Scout Jamboree
sponsorship from Sun
Run/Malvern Challenge 1,410
Move ESU Bob's Dinosaurs
reserves to ESU General as a
closed unit 18,308
Take ESU unpaid membership
fees from ESU general reserve 920
----- End of picture text -----

35

Cheltenham District Scout Council

Charity number

1021577

Financial Statements for the year ending 31 March 2023

Notes to the accounts (cont)

Note 12 Charity funds

Details of material funds held and movements during the PREVIOUS reporting period

Purpose and Restrictions

General funds:
General fund
ESU general
Designated funds:
Renovation fund
Property renovation
Active support fund
Active support and fellowship
Fete and fun day
Fete and fund day
Active support
Active support and fellowship
ESU Octopus
Scuba diving courses
ESU Shooting Group
ESU
ESU Black Sheep
ESU
ESU Devil's Chimney
ESU
ESU Adders Tongue
ESU
ESU Bob's Dinosaurs
ESU
Sun Run/Malvern Challenge
District activities
Restricted funds:
ESU training
Provision of training course for ESU
St George's Bursary
Provision of uniform etc
Mental health training
Total Funds
Transfers:
Covid grants to the renovation
fund for future property
improvements
Fund names		 Fund balances
Surplus/
Fund balances
31-Mar-21
(deficit)
31-Mar-22
£
£
£
£
22,014
5,064
-10,667
16,411
-4,344 -
-
-4,344
Transfers		 Fund balances
Surplus/
Fund balances
31-Mar-21
(deficit)
31-Mar-22
£
£
£
£
22,014
5,064
-10,667
16,411
-4,344 -
-
-4,344
Transfers
17,670
5,064
-10,667
12,067
30,516 -
10,667
41,183
2,091 -
-
2,091
1,709 -
-
1,709
364 -
-
364
724
-485 -
239
2,836
6 -
2,842
2,128
-117 -
2,011
1,210
-181 -
1,029
-158
152 -
-6
23,650
-2,155 -
21,495
15,629 -
-
15,629
80,699
-2,780
10,667
88,586
500 -
-
500
0
648 -
648
200 -
-
200
700
648 -
1,348
99,069
2,932 - 102,001
10,667

34